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Data Entry Project Assistant Jobs in Oregon (NOW HIRING)

Lewis & Clark College

Data Entry - Part Time

Portland, OR · On-site

$16.80/hr

A love of data is a must! Application Deadline August 15, 2025 Prerequisites * Resume, uploaded ... This is a very flexible, project-based position. You may work on your own time remotely or in our ...

New

Moda Health

Imaging Data Entry Clerk

Milwaukie, OR

$17.34 - $17.85/hr

Prepare daily inventory reports and assist with training on rotational tasks when necessary ... Enter claims data accurately using Moda systems and ensuring correct member and provider selection ...

Aston Carter

Order Entry Specialist

Beaverton, OR

$18.50 - $24/hr

... * Assist the Sales Department with additional tasks and projects as assigned, including sales support and logistics-related activities. * Perform data entry tasks with high accuracy, including ...

Aston Carter

Order Entry Specialist

Beaverton, OR · On-site

$23 - $26/hr

... * Assist the Sales Department with additional tasks and projects as assigned, including sales support and logistics-related activities. * Perform data entry tasks with high accuracy, including ...

Aston Carter

Order Entry Specialist

Beaverton, OR · On-site

$23 - $26/hr

... * Assist the Sales Department with additional tasks and projects as assigned. * Provide ... Strong order entry and data entry experience with a high level of accuracy. * Proven customer ...

Aston Carter

Order Entry Specialist

Beaverton, OR · On-site

$23 - $26/hr

... * Assist the Sales Department with additional tasks and projects as assigned. * Provide ... Strong order entry and data entry experience with a high level of accuracy. * Proven customer ...

Oregonstate

EECS Special Project Assistant

Corvallis, OR · On-site

... data collection and analysis, and other related tasks. * Other duties are performed specific to the funding and research topic. Duties may include, but are not limited to: This position could assist ...

LP LLC 11

DATA ENTRY/ACCOUNTS PAYABLE

Grants Pass, OR · On-site

$18.50 - $23.75/hr

Investigate and resolve accounting discrepancies or irregularities * Assist with month-end and year-end closing procedures * Maintain organized and up-to-date financial records and files * Support ...

King Retail Solutions

Project Coordinator

Eugene, OR · On-site

Communicates with customers by phone and email about project status and order updates, assist with ... Highly accurate data entry. * Demonstrates good judgment and decision-making based on information ...

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All JobsData Entry Project JobsData Entry Project Assistant JobsData Entry Project Assistant Jobs in Oregon

Data Entry Project Assistant information

What is the difference between Data Entry Project Assistant vs Data Entry Clerk?

AspectData Entry Project AssistantData Entry Clerk
CredentialsHigh school diploma or equivalent; basic computer skillsHigh school diploma or equivalent; basic computer skills
Work EnvironmentOffice or remote; project-based tasksOffice setting; routine data entry tasks
Employer & IndustryBusinesses, government agencies, nonprofitsSimilar industries; often entry-level roles
Search & Comparison IntentUnderstanding project-based roles, responsibilitiesGeneral data entry tasks, routine work

The main difference is that a Data Entry Project Assistant typically supports specific projects with a focus on organization and coordination, while a Data Entry Clerk performs routine data entry tasks. The Project Assistant role often involves more varied responsibilities related to project management, whereas the Clerk role is more focused on data input and accuracy.

What are some common challenges faced by data entry project assistants, and how can they be managed effectively?

Data Entry Project Assistants often face challenges such as handling large volumes of data under tight deadlines, maintaining high accuracy, and adapting to various data management systems. These challenges can be managed by developing strong organizational skills, utilizing data validation tools, and regularly communicating with team members to clarify project priorities. Additionally, being proactive in seeking feedback and participating in training sessions can help improve efficiency and reduce errors over time.

What is a data entry project assistant?

Data Entry Project Assistants are professionals who support teams and projects by entering, updating, and maintaining data in various systems or databases. They ensure the accuracy, consistency, and confidentiality of information while performing clerical or administrative tasks. Their duties often include data verification, report generation, and collaborating with team members to meet project deadlines. These assistants play a crucial role in keeping project information organized and accessible for efficient decision-making.

What are the key skills and qualifications needed to thrive as a data entry project assistant?

To thrive as a Data Entry Project Assistant, you need strong attention to detail, fast and accurate typing skills, and a high school diploma or equivalent. Familiarity with spreadsheet software like Microsoft Excel, database management systems, and sometimes project management tools is typically required. Effective time management, organizational abilities, and clear communication are valuable soft skills that set top performers apart. These skills ensure data accuracy, efficiency, and smooth collaboration within project teams, which are critical for successful project outcomes.
Data Entry Project Assistant jobs near you

Data Entry and Compliance Specialist

UCAN CAP

Grants Pass, OR • On-site

$21.30 - $23.31/hr

Full-time

Posted 14 days ago

Job description

Description
JOB SUMMARY
The Data Entry and Compliance Specialist ensures program data entered into HMIS and related systems meets HUD, Continuum of Care (CoC), OHCS, SSVF, and funder data quality and timeliness standards. This position conducts ongoing data quality monitoring, verifies financial and service data accuracy, and supports compliance with reporting and audit requirements. The Specialist also provides staff training and technical assistance to ensure accurate, timely, and consistent data entry across programs.
ESSENTIAL FUNCTIONS OF THE POSITION:
The essential functions of this position require prioritizing and completing all assigned tasks in a timely and efficient manner, adjusting for changing priorities and availability of resources, and demonstrating initiative in identifying additional job-related tasks to be completed when time permits. These duties are a representative example of position expectations. Actual duties assigned may vary and change depending on the business needs of the department and the agency.
  • Ensure all client, service, and program data entered into HMIS complies with HUD HMIS Data Standards, CoC policies, SSVF standards, OHCS requirements, and funder contracts.
  • Monitor HMIS data quality indicators including timeliness, completeness, accuracy, and consistency; identify trends, errors, and compliance risks.
  • Conduct regular data quality reviews and audits and coordinate with staff to correct errors, missing data, and inconsistencies.
  • Ensure all required data is entered into HMIS and related systems within HUD, CoC, and funder-required time frames.
  • Ensure ROADS is updated accurately and timely in accordance with OHCS and program reporting requirements.
  • Verify that utility assistance and other program payments entered into HMIS and tracking systems align with OPUS and other fiscal documentation.
  • Review and verify data entry in OPUS is accurate and complete prior to payment issuance to ensure compliance with program requirements and agency procedures.
  • Coordinate with program and fiscal staff to resolve data discrepancies affecting reimbursements, reporting, or compliance.
  • Monitor staff compliance with documentation and data entry standards; provide follow-up and technical assistance as needed.
  • Support internal data cleanup efforts to improve ongoing data quality and reporting accuracy.
  • Train staff on HMIS data entry standards, system workflows, required data elements, and compliance expectations.
  • Develop, update, and maintain internal guidance, procedures, or checklists related to data entry and compliance.
  • Prepare data quality summaries or reports for leadership to support monitoring, audits, and continuous quality improvement.
  • Participate in funder monitoring, CoC reviews, and audit preparation related to data and documentation compliance.
  • Communicate in a professional, respectful and courteous manner with all employees, clients, and others with whom we may work. Contribute to a successful work group and foster a team-oriented culture through positive interactions, active listening, meaningful collaborations, and the constructive exchange of ideas.
  • Complete designated job tasks, special projects and all other duties as assigned to meet team, department and agency goals while actively demonstrating accountability, high levels of employee engagement, and responsibility for achieving desired outcomes and measurable results.

KNOWLEDGE, SKILLS & ABILITIES
Qualified candidates for this position will have relevant education and experience necessary to perform the essential functions and meet the minimum performance expectations for this position with or without an accommodation.
  • Knowledge of HUD HMIS, Continuum of Care (CoC), SSVF, and OHCS Data and reporting requirements.
  • Knowledge of data quality management principles including accuracy, completeness, consistency, timeliness, and compliance monitoring.
  • Knowledge of client confidentiality requirements, data privacy standards, and ethical handling of sensitive and protected information.
  • Knowledge of housing and homeless services programs, eligibility documentation, and reporting requirements.
  • Knowledge of general accounting, payment verification, and reconciliation practices related to utility assistance and program payments.
  • Skill in accurately entering, reviewing, auditing, and maintaining data within electronic databases and tracking systems.
  • Skill in identifying data discrepancies, compliance concerns, and reporting issues and taking appropriate corrective action.
  • Skill in reviewing documentation for completeness, accuracy, and compliance with program and agency requirements.
  • Skill in organizing, prioritizing, and managing multiple assignments, deadlines, audits, and reporting requirements with strong attention to detail.
  • Skill in preparing clear and accurate reports, summaries, and documentation.
  • Skill in providing technical assistance, guidance, and training to staff regarding data entry standards, workflows, compliance expectations, and system procedures.
  • Skill in analyzing data trends, identifying patterns of error, and supporting continuous quality improvement efforts.
  • Skill in using computers, Microsoft Office applications, database systems, and other technology required to perform assigned duties.
  • Ability to maintain a high level of accuracy and attention to detail while working with large amounts of data and documentation.
  • Ability to communicate effectively both verbally and in writing with employees, clients, community partners, auditors, and funding agencies.
  • Ability to establish and maintain effective and professional working relationships with staff, leadership, funders, and external partners.
  • Ability to exercise sound judgment, discretion, and confidentiality when handling sensitive client and agency information.
  • Ability to work independently while also contributing positively within a collaborative, team-oriented work environment.
  • Ability to adapt to changing regulations, program requirements, technology systems, and agency priorities.
  • Ability to provide professional, respectful, and courteous customer service in all interactions.
  • Ability to demonstrate accountability, initiative, reliability, and a commitment to achieving agency, department, and program goals.

Requirements
Required Licenses & Certifications
  • Must pass criminal background check prior to hire and successfully meet all screening standards when required by department or program funding source(s).

Education and Experience Requirements
  • High school diploma or GED required
  • Associate's degree in Data Management, Information Systems, Business Administration, Public Administration, or Human Services preferred
  • 2 years of experience in data entry, quality assurance, compliance, or reporting required
  • Experience working with HMIS or comparable database systems strongly preferred
  • Experience in housing, homeless services, or publicly funded programs preferred

An equivalent combination of experience and education that demonstrates the required knowledge, skills and abilities required for the position will be considered in lieu of the outlined requirements.
PHYSICAL DEMANDS
The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
The physical effort typically applied in this job includes:
  • Reaching
  • Walking
  • Carrying
  • Sitting
  • Keyboarding

The amount of lifting effort typically applied and the percent of time the effort is applied:
  • Between 1 & 5 lbs.: 30%
  • Between 5 & 25 lbs.: 30%
  • Between 25 & 50 lbs.: Less than 10%
  • More than 50 lbs. requires lifting equipment or a team lift.

MENTAL OR VISUAL DEMAND
  • Concentrated mental and/or visual attention; the work involves performing complex tasks to very close accuracy and quality specifications; or a high degree of hand and eye coordination for sustained periods.

WORKING CONDITIONS
The kinds of disagreeable elements the employee would typically be exposed to in the work area include:
  • Noise
  • Long periods of time looking at a computer screen

Description of the physical surroundings or conditions under which the job is typically performed and the extent of exposure to the disagreeable elements noted above:
  • The job is typically performed under very comfortable working conditions; any disagreeable elements are generally absent during normal performance of job.

AVAILABILITY AND ATTENDANCE
Due to the nature and scope of the essential functions, the importance of personal interactions between this position, employees, clients and other members of the public, and the availability of job-related tools, equipment and resources at work, performance of the essential functions requires regular, consistent and on-site attendance while working independently and with others during our normal business hours.
FLSA STATUS - Non-exempt

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