Data Associate Jobs in Rhode Island (NOW HIRING)

Description

Job Title: Donor Services & Data Specialist

Department: Development 

Reports to: Director of Institutional Advancement 

FLSA Status: Non-Exempt, Annual Full-Time 

Pay Tier: 4 

Compensation: $47,000-$52,000/year ($22.60-$25.00/hour) depending on experience. Competitive benefits package including health insurance, dental insurance, voluntary supplemental benefits, 401(k), vacation, sick time, personal time, and paid holidays.

Job Posting Date: February 18, 2026

Application Deadline: Open until filled. For best consideration, apply by March 2, 2026.

Desired State Date: ASAP 

SUMMARY: 

Do you love working with people and keeping the details beautifully organized? Trinity Repertory Company, Rhode Island's Tony Award-winning theater, is looking for a proactive Donor Services & Data Specialist to do both. In this role, you'll steward donor relationships through thoughtful service and accurate gift processing, manage and maintain our fundraising database, track contributed revenue, and support reporting and reconciliation. This is a great opportunity for someone who enjoys connecting with supporters, improving systems, and playing a key role on a collaborative fundraising team.

The Donor Services & Data Specialist leverages data to advance fundraising and support positive patron relationships on behalf of the organization. This position serves as a super-user for Trinity Rep's fundraising database, managing all aspects of and ensuring accuracy of gift and patron data, acknowledgment, solicitor and moves management tracking, donor benefit fulfillment, and development reporting. The Donor Services & Data Specialist works with the Director of Institutional Advancement and Associate Director of Individual Giving to create, maintain, and improve systems and processes that support a fast-paced fundraising environment and high level of donor satisfaction; supports the Development Team in staffing cultivation and fundraising events; and reconciles financial information with the business office. 

The ideal candidate will be self-starting, highly organized, and detail-oriented; have strong problem-solving skills; and be able to effectively communicate with a variety of constituencies and support strong relationships on behalf of the organization. Minimum requirements include three years of experience working in a customer relationship management system or similar relational database (Salesforce or PatronManager preferred) and professional fundraising and/or customer service experience (or an equivalent combination of education and experience); proficiency in Microsoft Office (or equivalent software suite); and an interest in the arts. 

Familiarity with accounting preferred. 

Apply online at www.trinityrep.com/jobs. 

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following: 

Data Management and Integrity 

Support technology infrastructure required to help Trinity Rep meet current and future fundraising goals

Serve as a certified admin for Trinity Rep's Salesforce-based customer relationship management system, PatronManager

Manage and maintain the integrity of donor, prospect, gift, and relationship data in PatronManager to ensure accurate, reliable information that strengthens engagement

Process, qualify, and record donations from all sources; manage installments and recurring payments; submit deposits to business office; generate timely and accurate gift acknowledgments and tax receipts; generate pledge reminders and invoices; maintain current relationship management notes 

Create, maintain, and execute reports that track fundraising progress and facilitate analysis of patron engagement and giving trends

Track contributed revenue and generate reports on behalf of and for the Development team, including monthly cash and pledge allocations, special event income, grant-related data, campaign reports, and financial reports for auditors

Reconcile monthly income with the Business Office and prepare contributed income reports required for the annual audit process

Mine, manipulate, and merge data from nonconforming data sets to improve accuracy and usability

Maintain accurate and current electronic and paper filing systems

Secure and maintain certified administrator status in PatronManager; participate in relevant external PatronManager and Salesforce user groups to stay informed of best practices and emerging tools

Proactively identify and recommend process improvements to support development operations, in service of organizational priorities

Conduct regular reviews to identify and resolve issues in reporting and database automations

Train and support colleagues in their use of PatronManager, communicate system updates, and assist with questions and troubleshooting

Maintain clear and up-to-date standard operating procedure documentation

Donor Support Services 

Leverage touchpoints to build strong, positive, lasting connections between supporters and Trinity Rep

Ensure fulfillment of donor benefits, providing prompt, courteous service

Provide ticketing assistance for Trinity Rep's VIPs (Inner Circle donors and other high-priority patrons), serving as a point-of-contact for ticket purchases and exchanges, and assisting with securing tickets for theaters in New York

Analyze fundraising/giving trends and work with the Development team to identify opportunities for deeper engagement across constituencies

Support execution of Annual Fund fundraising activity according to strategy and schedule established by the Director of Institutional Advancement and Associate Director of Individual Giving, including: 

Preparing segmented lists for appeals; tracking progress against targeted asks and projected amounts; managing logistics for online and direct mail appeals; and updating relationship managers and solicitors on donor activity

o Supporting growth of recurring giving and text-to-give programs, including idea generation, analytics, and reporting

Maintain up-to-date donation acknowledgements and communications for giving across all platforms, and serve as the organization's primary contact for donor questions regarding their giving history and future contributions

Create briefing materials to support prospect and donor visits

Conduct prospect research and develop prospect lists and profiles for the Annual Fund and other campaigns as needed

Track gifts from donors under management and communicate their giving to the appropriate staff

Pull and manage segmented lists for donor recognition, development mailings, and e-communications

Support Development Team in making thank you and qualification calls

Identify and reconcile errors and misunderstandings with donors in a professional and pleasant manner

Provide staffing support for fundraising, cultivation, and stewardship events to inspire and build enthusiasm for supporting Trinity Rep

Maintain current knowledge of best practices

Understand and effectively communicate the mission, programs, and values of Trinity Rep

Support general fundraising projects and tasks as needed

Support Trinity Rep in fostering our core values of Company, Community, and Education and in our work to become an anti-racist institution

Other duties as assigned

Qualifications: 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Education and/or Experience: 

Minimum of three years of professional fundraising and/or sales experience and applicable relational customer database experience (or a combination of equivalent experience and training). Strong analytical, organizational, and critical thinking skills. Close attention to detail and exceptional time management. Skilled multi-tasker, able to work calmly and efficiently under pressure of deadlines. Able to handle donor information with sensitivity, respect, and accuracy. Familiarity with financial management and/or accounting preferred. 

Language Skills: 

Excellent, persuasive, and diplomatic communicator with the ability to positively interact with, effectively share information with, and respond to questions from patrons, colleagues, and managers in writing, by telephone, and through face-to-face conversation. Strong interpersonal skills. Ability to communicate information about development procedures and operations to managers and colleagues. Ability to read, analyze, and interpret data, general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write business correspondence, reports, and procedure manuals, and to present numerical data in a clear and accurate manner. 

Mathematical Skills:  

Ability to add, subtract, multiply, and divide figures and to calculate percentages, discounts, and interest. Ability to understand and apply concepts of probability. Ability to project future giving. 

Reasoning Ability:   

High degree of integrity and professionalism, respecting confidential donor information and relationships. Exceptional organizational skills and the ability to identify priorities, develop strategies, manage multiple tasks at once, and keep track of and meet deadlines and goals. Strong problem-solving skills. Ability to collect and interpret data and information, establish facts, define problems, and draw reasonable conclusions. Ability to interpret technical instructions in narrative, mathematical, or diagram form and deal with several abstract and concrete variables. 

Computer Skills:   

To perform this job successfully, an individual should have proficiency in customer relationship management and/or fundraising database software (SalesForce or PatronManager preferred) with experience in query or report building and troubleshooting; internet software; spreadsheet software; word processing software; and email software. 

Requirements

Other Qualifications:  

Physical Demands: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Must be able to remain in a stationary position for up to 75% of the time

Must be able to move about inside an office space and theater spaces to access file cabinets, office machinery, converse with and greet patrons, etc.

Must have the physical ability to regularly operate a computer and other office productivity machinery (i.e. photocopier, computer printer)

Must have ability to read computer screens and print materials

Must be able to ascend/descend stairs and move about multiple times daily to navigate theater

The person in this position frequently communicates with patrons, staff, and other constituencies. Must be able to exchange information, discuss, express oneself, and communicate in a tactful manner

Must be able to observe physical body language and non-verbal cues

Must have the physical ability to move objects weighing up to 10 pounds for office functions and event set-up

Work Environment: 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

When onsite, this position works in an open office setting. While occasional remote work is possible, this position requires a regular onsite presence

Trinity Rep is a collaborative work environment, and employees are expected to be open and willing to collaborate across departments and teams

Trinity Rep is on an active and ongoing journey to be anti-racist organization, advancing anti-racist policies and practices, and fostering and sustaining a culture that values community, social justice, and equity

Employee must be able to work evenings and weekends up to 5% of the time

Trinity Repertory Company is an equal opportunity employer dedicated to building a culturally diverse, equitable, and anti-racist environment. For information about Trinity Rep's commitment to antiracism, please visit www.trinityrep.com/antiracism. 

ABOUT TRINITY REPERTORY COMPANY 

Rhode Island's Tony Award-winning theater company, Trinity Rep has created unparalleled professional theater for and with its community since its founding in 1963. Trinity Rep is committed to reinventing the public square and inspiring dialogue by creating emotionally stimulating productions and innovative education programs for all ages and abilities. Whether classical or contemporary, all of Trinity Rep's productions connect audiences with the play and each other in meaningful and sometimes surprising ways. Its annual production of A Christmas Carol has brought families together for 40+ years and made memories for over a million audience members. Trinity Rep shapes the future of the nation's theater through the development and production of new plays, as well as the tuition-free Brown University/Trinity Rep MFA program - one of the leading programs for actor and director training in the world. 

Trinity Rep strives to facilitate human connection through its commitment to forming meaningful community partnerships, creating a safe and welcoming environment for everyone, delivering exceptional customer service, and connecting patrons with its resident company of artists. Trinity Rep has resolved to place antiracism at the center of its work and has embarked on a robust planning process to develop and implement a ...