Councilor Jobs (NOW HIRING)

Salary : $45,716.00 Annually
Location : Northampton County Courthouse, 669 Washington Street, Easton, PA
Job Type: Full time
Job Number: 2026-00196E
Department: Council
Division: Council
Opening Date: 05/29/2026
Closing Date: 6/11/2026 5:00 PM Eastern
Application Requirements
In order to be considered for this position, applicants must successfully submit a completed application prior to the posting deadline. Applications submitted with incomplete or missing education and/or work experience sections will be considered incomplete and will not be reviewed. These applicants will be disqualified from consideration. The attachment of a resume to the application does not fulfill this requirement and will not prevent incomplete applications from being rejected. Education and work experience fields must be completed, regardless of the presence of an attached resume.
Once the posting closes, all applications will be reviewed. The information provided on the application will be utilized to determine whether or not each applicant meets the Minimum Requirements for this position as noted in the Job Description. We encourage all applicants to provide a comprehensive, concise history of their education, certification, licensing, and employment history. Please read the Minimum Requirements thoroughly and then demonstrate that you meet these requirements on your application.
For questions regarding this posting, please contact Sherry Christman, Human Resources Analyst at schristman@norcopa.gov or 610-829-6382.
Equal Employment Opportunities - It is the policy of Northampton County to provide equal employment opportunities (EEO) to all persons regardless of race, color, national origin, religion, sexual orientation, marital status, sex, gender identity, gender expression, age, genetic information, disability, or any other status protected by the Pennsylvania Human Relations Act, Title VII of the Civil Rights Act of 1964, the Age Discrimination in Employment Act (ADEA), and the Americans with Disabilities Act (ADA) and any other state, federal, or local law.
Job Description
GENERAL PURPOSE
The County Council Executive Secretary performs traditional secretarial support services and substantive assistance in the organization and implementation of management functions, and assures the effective accomplishment of the same. Work may include typing, organizational, and related support to the Clerk to Council, and the County Council President and Members.
SUPERVISION RECEIVEDThis position reports directly to the Clerk to Council and the members of County Council.
SUPERVISION EXERCISEDThis position is not responsible for the supervision of other employees or functions.
ESSENTIAL DUTIES OF THE POSITIONAbility to work in a fast-paced and frequently changing environment with deadlines and high pressure.
Possession of a high-level of attention to detail and accuracy.
Ability to maintain a professional demeanor with a wide variety of personalities.
Ability to maintain highest level of confidentiality when dealing with sensitive and secure information/documents.
Reviews incoming mail and determines priority and nature of material, and procedural action required. Compiles daily correspondence and accompanying memorandums for distribution to Council.
Composes and proofreads all documents in preparation before, and after, Council meetings. Indexes all correspondence and minutes from Council meetings as well as drafts and maintenance of ordinance audit file.
Composes routine correspondence and engages in standard office procedures such as copying and scanning documents.
Communicates directly with other County and/or Court officials to secure information, pass on instructions or requests, or track down status of ongoing projects or other efforts.
Establishes and maintains office files and other record keeping systems. Assembles information from records and office files, and archives documents in accordance with law.
Schedules Council meeting room for variety of commissions and department use.
Drafts and assists in preparation and proofreading of agendas, agenda packets, and other documentation for communication to Council. Prepares documents for website posting and updates to public website calendar.
Transcribes and proofreads minutes from all Council and Council Committee meetings. Types minutes, advertisements, and similar items from recorded dictation, notes, handwritten drafts, or other source material. Proofreads such work and corrects errors.
Greets visitors and determines nature of business. Explains circumstances, decisions, activities underway or anticipated, approvals, and/or status of items. Assists or refers visitors, callers, and representatives of other County, Court, and private agencies to appropriate office or individual for further assistance.
Attends County Council meetings and records minutes in the absence of the Clerk or Deputy Clerk to Council. Cross trains on other office functions to ensure continuity of records.
Evaluates efficiency and effectiveness of existing office procedures, and workflow. Develops new, or changes in, processing, order of work accomplishment, nature and/or extent of verifications, and similar activities. Coordinates efforts with individuals in offices affecting work accomplishment. Works with management, technical and/or other clerical personnel to improve timeliness, completeness, and effectiveness of such work accomplishments.
*An employee assigned to this title shall perform a majority, but may not perform all, of the duties listed in this job description. Conversely, minor level duties performed on the job may not be listed. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
REQUIRED MINIMUM QUALIFICATIONS
EDUCATION & EXPERIENCE -Completion of a high school, or general equivalency, diploma; AND
At least three (3) years of satisfactory full-time secretarial experience in a governmental or judicial setting.
KNOWLEDGE, SKILLS, AND ABILITIESComprehensive knowledge of procedural and processing requirements governing records keeping, documentation, and similar office functions in governmental offices.
Comprehensive knowledge of English usage, grammar, spelling, and punctuation as used in clerical processing assignments in governmental offices.
Thorough knowledge of administrative clerical methods and techniques used to manage and coordinate meetings, workflow, and similar functions.
Thorough knowledge of the organizational and functional relationships within the County, the Court, and related organizations.
Skill in gathering information from and explaining procedural and/or processing requirements to visitors, callers, clients, members of the public, and officials of public and private organizations.
Skill in operating typewriting, word processing, copying, and other office equipment, as required by work assignment.
Skill in the use of word processing, spreadsheet, database, graphics, and/or similar computer programs, when required by work assignment.
Ability to take accurate notes of discussions and dictated material in order to produce draft and/or final correspondence, documents, meeting minutes, and other items.
Ability to establish and maintain effective working relationships with associates, callers, visitors, clients, representatives of other offices, and members of the public.
Ability to read, write, speak, understand, and communicate in English to perform the duties of this position.
TOOLS AND EQUIPMENTTelephone, personal computer (including word processing and spreadsheet software), calculator, writing implements, fax machine, copy machine, and paper shredder.
PHYSICAL DEMANDSWhile performing the duties of this job, the employee is frequently required to walk, sit, talk, or hear.
The employee must occasionally lift and/or move up to twenty-five (25) pounds.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENTThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job
The noise level in the work environment is usually quiet.
SELECTION GUIDELINESFormal application, rating of education and experience, interview, and reference check as well as job related tests may be required.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
FLSA STATUS: FLSA NON-EXEMPT (ELIGIBLE FOR OVERTIME)
DESIGNATION: CAREER SERVICE
PAY GRADE: CS/GR19
UNION STATUS: NON-UNION
Updated May 2026
Full-time employees of the County of Northampton are afforded a package of benefits which includes the following:
Medical Insurance
Vision and Prescription
Dental
Life Insurance
Retirement
I. Medical Insurance
Coverage begins for the employee the first of the month following full-time employment for employees and their eligible dependents. Cost to the employee to participate in the plans varies by the coverage selection and number of dependents; and may be subject to collective bargaining, if a union member. The employee may also elect to opt out of the County's medical insurance if proof of coverage through the spouse's employer is provided. Under this arrangement, the employee is provided with an annual $1,500.00 opt out payment.
II. Vision and Prescription
Coverage begins for the employee the first of the month following full-time employment for employees and their eligible dependents. Copayments may vary, subject to collective bargaining, if a union member. Coverage under the vision plan varies and depends upon the employee's choice of doctor and frame selection.
III. Dental Coverage
Coverage begins for the employee the first of the month following full-time employment for employees and their eligible dependents. Copayments may vary, subject to collective bargaining, if a union member.
IV. Life Insurance
A life insurance policy is afforded to full-time employees beginning on the first day of employment, unless specified differently in a collective bargaining agreement. It remains in effect as long as the employee is actively employed and terminates upon resignation or retirement. $20,000 is afforded to all eligible employees.
V. Retirement
All full-time employees and part-time employees working more than 1000 hours per year qualify for County of Northampton retirement benefits, in which employees must contribute 5% of their earnings, and employees may choose to add additional voluntary contributions, not to exceed an additional 10%. Additionally, employees may participate in an optional deferred compensation plan (457(b)) which may provide present tax advantages and future retirement savings. Such arrangements are made directly with the providers and the County will administer payroll deductions only.
01
Each applicant must complete this supplemental questionnaire as a part of the applicant screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included within the application?

• Yes
• No

02
Current Northampton County employees MUST detail ALL County work experience on their application. Failure to include correct work history and employment dates will result in the rejection of your application. If you need assistance with this information, please reach out to the Human Resources department BEFORE submitting your application. Please select "yes" to confirm your understanding of this requirement. If you are not a current County employee, please select "no".

• Yes
• No

03
Do you have at least three (3) years of full-time secretarial work experience in a governmental or judicial setting? If yes, your Work History section must reflect this experience to qualify.

• Yes
• No

Required Question