Corporate Archivist Jobs (NOW HIRING)

SUMMARY

Our Corporate Paralegal supports the in-house legal team for an oil and gas services company by assisting with contract management, regulatory compliance, and legal operations. This role is responsible for drafting and reviewing agreements, maintaining corporate records, supporting litigation matters, and ensuring adherence to industry regulations. The ideal candidate has experience in energy, oil & gas, or a related industrial sector and thrives in a fast-paced, business-oriented environment.

DUTIES AND RESPONSIBILITIES

• Support for our Corporate Legal Team: Provide comprehensive support including calendar management, domestic and international travel, expense reporting, meeting coordination, visitor logistics, document processing, and confidential correspondence; perform additional duties as needed.

• Log incoming legal documents; conduct comparisons, prepare exception tables, and track due dates for contracts, leases, tenders, and sales representative agreements.

• Manage litigation and subpoena files and oversee Law Department file room organization.

• Prepare corporate resolutions, powers of attorney, and other governance documents for domestic and international entities.

• Serve as liaison to global personnel; coordinate with operations and corporate teams to provide legal documentation and information.

• Administer intercompany loans, dividends, and capital contributions; prepare quarterly reporting for U.S. entities.

• Legal Entity Administration: Maintain global entity records; support entity formation/dissolution and prepare periodic reports.

• Records Retention & Archiving: Administer retention policies; maintain file room and archive index; coordinate file movement and approved destruction; affix corporate seals as required.

• Corporate Governance: Draft and finalize corporate documents; maintain minute books and stock ledgers for U.S. and international entities.

• KYC & Due Diligence: Handle KYC, AML, beneficial ownership (FinCEN/CTA), and due diligence requests with internal and external stakeholders.

• Contract Lifecycle Management: Maintain CLM system as the system of record for executed agreements; track all commercial contracts and related agreements.

• Tender Support: Assist with preparation and submission of tender responses.

• Conduct public records searches and filings.

• Board Support: Assist in preparation and distribution of board and committee materials.

• Prepare general and Customs powers of attorney.

• Track and support closings for mergers and acquisitions.

• Prepare and track closing books regarding Credit Agreements.

• Back up phones for both Receptionist and Executive Assistants as needed.

QUALIFICATIONS

• Associates degree with a specialization in paralegal studies required.

• Paralegal certification is required.

• Minimum 3-5 years of administrative work in a "legal" environment is required.

• Notary license/certification preferred

KNOWLEDGE, SKILLS AND ATTRIBUTES

• Strong verbal and written communication skills required.

• Demonstrated strong organizational and time management skills, with the ability to multi-task in a high-pressure environment with frequently changing priorities

• Must exercise an extremely high level of confidentiality related to the support provided to senior executives, as well as exposure to confidential/classified company information.

• Strong computer skills in Word, Excel, PowerPoint, Visio and Adobe Acrobat required.

• This position must be available to support the needs of the Law Department and senior executives; thus, changing schedules may be required.

Core Laboratories, including all of its affiliated and related entities, is an equal opportunity employer and is committed to creating an inclusive environment for everyone. Employment decisions are made regardless of characteristics including, but not limited to, race, color, sex, sexual orientation, gender identity, national origin, age, disability, religion, genetic information, protected veteran or uniformed service member status, and any other characteristic protected under applicable law.