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Corporate Admin Assistant Jobs (NOW HIRING)

Coleman Worldwide Moving

Admin Assistant

Melbourne, FL · On-site

$17 - $20/hr

Process requests for information from corporate office, prepare quote packages for COD and ... * Assist with collecting timecard information and working with other office staff to resolve pay ...

Covan World Wide Moving

Admin Assistant

Melbourne, FL · On-site

$20/hr

Process requests for information from corporate office, prepare quote packages for COD and ... * Assist with collecting timecard information and working with other office staff to resolve pay ...

Coleman Worldwide Moving

Admin Assistant

Melbourne, FL · On-site

$17 - $20/hr

Process requests for information from corporate office, prepare quote packages for COD and ... * Assist with collecting timecard information and working with other office staff to resolve pay ...

PACE Supply

Admin Assistant

San Jose, CA · On-site

$21 - $28.50/hr

Overview Join PACE Supply Corp's San Jose Team! We are seeking a motivated and detail-oriented Admin Assistant to join our dynamic team in San Jose, CA. In this support role, you will work closely ...

Covan World Wide Moving

Admin Assistant

Juneau, AK · On-site

$19 - $25.75/hr

Process requests for information from corporate office, prepare quote packages for COD and ... * Assist with collecting timecard information and working with other office staff to resolve pay ...

Pace Supply

Admin Assistant

San Jose, CA · On-site

$21 - $28.50/hr

Overview Join PACE Supply Corp's San Jose Team! We are seeking a motivated and detail-oriented Admin Assistant to join our dynamic team in San Jose, CA. In this support role, you will work closely ...

Coleman Worldwide Moving

Admin Assistant

Juneau, AK · On-site

$19 - $25.75/hr

Process requests for information from corporate office, prepare quote packages for COD and ... * Assist with collecting timecard information and working with other office staff to resolve pay ...

Union Home Mortgage

Admin Assistant

Cincinnati, OH · On-site

$17.25 - $23.25/hr

OVERVIEW This position works closely with the Executive Assistant and the Senior Management Team ... Equal Employment Opportunity Statement Union Home Mortgage Corp. provides equal employment ...

PACE Supply

Admin Assistant

San Jose, CA

$20 - $28/hr

Join PACE Supply Corp's San Jose Team! We are seeking a motivated and detail-oriented Admin Assistant to join our dynamic team in San Jose, CA. In this support role, you will work closely with ...

UNION HOME MORTGAGE

Admin Assistant

Cincinnati, OH · On-site

$17.50 - $23.75/hr

OVERVIEW This position works closely with the Executive Assistant and the Senior Management Team ... Equal Employment Opportunity Statement Union Home Mortgage Corp. provides equal employment ...

Abbott

Admin Assistant II

Chicago, IL · On-site

$22.50 - $45/hr

Administrative Assistant II Abbott is a global healthcare leader that helps people live more fully ... The Opportunity This position works out of our Lake Bluff, IL location in the CHR Corporate Human ...

PACE Supply

Admin Assistant

San Jose, CA · On-site

$20 - $28/hr

Overview Join PACE Supply Corp's San Jose Team! We are seeking a motivated and detail-oriented Admin Assistant to join our dynamic team in San Jose, CA. In this support role, you will work closely ...

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How much do corporate admin assistant jobs pay per hour?

As of Sep 9, 2026, the average hourly pay for corporate admin assistant in the United States is $22.08, according to ZipRecruiter salary data. Most workers in this role earn between $17.55 and $26.44 per hour, depending on experience, location, and employer.
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Corporate Admin Assistant jobs near you

Corporate Administrator

Fresno, CA • On-site

Central Valley Community Bank
Commercial Banking • 201 - 500 employees
Learn more about Central Valley Community Bankexternal

Other

Posted 15 days ago

Job description

STATUS: Exempt, regular full-time
DEPARTMENT: Executive Administration
LOCATION: Fresno, CA
Job Summary and Scope of Responsibility: The Corporate Administrator is a key governance position responsible for supporting the Board of Directors, executive leadership and Senior Legal Counsel in maintaining strong corporate governance practices. This position ensures the effective administration of board activities, compliance with legal and regulatory requirements, and the accurate maintenance of corporate records. As a trusted advisor, the Corporate Administrator plays a central role in fostering transparent communication among directors, executives, regulators, and shareholders of the bank.
Essential Functions: With or without reasonable accommodation must be able to perform all essential job functions as described below.
  • Board, Executive and Committee Support:
    • Schedule, coordinate, and attend board and committee meetings.
    • Prepare and distribute agendas, minutes, and supporting materials in a timely manner.
    • Create and ensure accurate maintenance of Board-related corporate records; act as a primary contact for Board-related corporate information; initiate, contribute to, and file certain Board-related filings with the SEC, DFPI,FDIC, and FRB; manage the production of corporate governance records for regulatory examinations, audit purposes or other due diligence initiatives if/as needed.
    • Prepare and distribute correspondence related to corporate matters on behalf of the Board and executive officers.
    • Provide confidential administrative support to the CEO and other executives, as needed. Serve as the primary contact and coordinator for Board member requests and communication.
    • Administer the Bank's board portal for publication, access, and archival of meeting materials, schedules, and related information.
  • Governance and Compliance:
    • Ensure compliance with applicable federal and California state banking laws, including those from the FDIC, DFPI, and/or Federal Reserve.
    • Monitor changes to corporate governance best practices and make recommendations for implementation.
    • Assist accounting staff, CEO, CFO and transfer agent in preparations for annual meeting, including critical date determinations, materials requirements, and review of proxy materials. Monitor status of vote results during shareholder voting and supply reports to CFO as requested. Support and assist shareholders who call to request assistance with voting. Perform functions of meeting secretary for the annual shareholders meeting and prepare minutes. Maintain association with and approve payments to beneficial shareholder meeting materials providers.
    • Receive trade confirmations and initiate CWBC share repurchase DWACs under the current 10b5-1 Repurchase Plan, in coordination with the Bank's broker, stock transfer agent, and CWBC accounting department.
    • Collaborate with Legal, HR and Finance to ensure compliance with key officer and insider trading regulations including but not limited to pre-clearing Section 16 filers for transactions in Bank stock and ensure timely reporting of all filings with the SEC.
    • Stay abreast of developments in governance trends, regulations, and compliance requirements in the banking sector, providing insights and recommendations to the board and senior management
    • Assist with the administration of the Bank's data governance program.
    • Execute, support and coordinate governance-related operations and projects as assigned by the CEO, CFO, CRO, Finance, Risk or Legal.
    • Perform legal administrative tasks under the supervision of Legal.
  • Corporate Recordkeeping:
    • Maintain accurate and up-to-date records of the Bank's bylaws, charters, shareholder meeting minutes, corporate resolutions, and legal documents.
    • Oversee the safekeeping and accessibility of official corporate documents.
  • Shareholder and Regulatory Liaison:
    • Support communications with shareholders.
    • Assist shareholders with stock transfers, ownership recordkeeping and Medallion guarantees. Coordinate activities and communication between the transfer agent and related vendors on matters of shareholder concerns. Collaborate with the transfer agent to facilitate dividend payments.
    • Assist with equity awards, coordinate activities and communication between the stock transfer agent, vendors and award recipients to facilitate the documentation and processing of various equity transactions, including grants, exercises, vesting, and forfeitures. Ensure that all appropriate notices and reports are generated and maintained.
    • Coordinate with legal counsel, regulators, and auditors during exams and inquiries.
  • Ethics and Code of Conduct:
    • Assist in implementing and upholding the Bank's Code of Conduct and Ethics policies.
    • Maintain records of director and officer disclosures, conflicts of interest, and related matters.
Minimum Qualifications to Perform Essential Functions
Knowledge, Skills and Abilities:
  • An understanding of California corporate law, banking regulations, and governance best practices common to a publicly traded company.
  • A willingness to act as a notary and manage Medallion Signature Guarantees.
  • Exceptional organizational skills, with close attention to detail and ability to balance multiple workflows.
  • Skilled in identifying issues that require escalation and managing the escalation process to completion.
  • Exceptional written and verbal communication skills.
  • High degree of professionalism, discretion, and integrity.
  • Proficiency with board management software and Microsoft Office Suite.
Experience and/or Education:
  • Bachelor's degree in Business Administration, Law, Finance, or a related field (preferred) or equivalent experience.
  • Minimum of 5 years of experience as a corporate secretary, administrator, or equivalent, preferably in the financial services or banking industry.
  • Experience with assisting board members and executive management.
  • Experience with taking board level corporate minutes and creating board packages.
  • Experience with shareholder relations, stock transfers, and working with Computershare (or the equivalent).

Excellent benefits package for eligible employees and their families. Competitive salary BOE in the range of $84,000 - $106,000 Annually.
Equal Employment Opportunity Employer/Veterans/Disabled.

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