Coordinator Budget Analyst Jobs (NOW HIRING)

Job Summary

The Budgeting, Billing, and Contracting Coordinator is responsible for overseeing the development, 
negotiation, execution, and financial management of research study contracts and budgets to ensure 
accurate revenue capture. This role analyzes and finalizes site budgets, prepares and submits sponsor 
invoices, tracks research revenue, reconciles payments, and maintains contract documentation while 
ensuring full compliance with sponsor, federal, Medicare Cost Analysis, and institutional guidelines. 
Operating at a mid-level individual contributor capacity, the position supports the entire research portfolio 
across the health system and directly impacts research revenue integrity, timely cash collections, and 
regulatory compliance. The role collaborates closely with Legal, Finance, Privacy & Security, research 
clinics, study teams, and external sponsors, exercising independent judgment on complex contract terms, 
budgeting decisions, and billing resolutions.

Responsibilities

• Analyzes, develops, negotiates, and finalizes site budgets and sponsor contracts for industry- and 
  federally-funded research studies.
• Serves as primary liaison between internal departments including Legal, Finance, and Privacy & 
  Security and external sponsors or research organizations.
• Ensures all contracts and budgets comply with internal policies, federal regulations, Good Clinical 
  Practice (GCP) guidelines, and sponsor requirements.
• Maintains accurate contract documentation and tracking within the Clinical Trial Management 
  System (CTMS) and related systems.
• Prepares, tracks, and submits sponsor invoices in accordance with contract terms and Medicare 
  Cost Analysis guidelines.
• Monitors research revenue, reconciles payments received, and follows up on outstanding 
  balances to optimize cash flow.
• Maintains accurate billing schedules and ensures timely invoicing to prevent revenue delays.
• Records and maintains financial documentation for invoices, payments, and research-related 
  expenses.
• Supports month-end and quarter-end close processes and assists with preparation of financial 
  reports and KPI tracking.
• Performs quality checks and audits to verify contract terms, billing accuracy, and overall 
  compliance.
• Builds and maintains strong working relationships with research clinics, sponsors, and internal 
  study teams.
• Provides responsive support and clear communication on contract status, billing timelines, and 
  revenue tracking to leadership and study teams.
• Completes assigned goals and other duties as assigned.

Specifications

Experience

Minimum Required

• 3 years of contract analysis and 
  contract negotiations required, 
  including Clinical trial sponsor 
  budget negotiation and Sponsor 
  billing. Experience working in 
  clinical research, healthcare 
  Finance and /or pharmaceutical 
  industry. Experience Working 
  with industry sponsored 
  research. CRO Experience. 
  Knowledge in the pharmaceutical 
  Industry. Knowledge in clinical 
  research study proposals and 
  funding

Preferred/Desired

• 3 years of contract analysis and 
  contract negotiations required, 
  including Clinical trial sponsor 
  budget negotiation and Sponsor 
  billing. Experience working in 
  clinical research, healthcare 
  Finance and /or pharmaceutical 
  industry. Experience Working 
  with industry sponsored 
  research. CRO Experience. 
  Knowledge in the pharmaceutical 
  Industry. Knowledge in clinical 
  research study proposals and 
  funding

Education

Minimum Required

• 3 years of contract analysis and 
  contract negotiations required, 
  including Clinical trial sponsor 
  budget negotiation and Sponsor 
  billing. Experience working in 
  clinical research, healthcare 
  Finance and /or pharmaceutical 
  industry. Experience Working 
  with industry sponsored 
  research. CRO Experience. 
  Knowledge in the pharmaceutical 
  Industry. Knowledge in clinical 
  research study proposals and 
  funding. .

Preferred/Desired

• Bachelor's Degree in related field.

Training

Minimum Required

Preferred/Desired

CITI (or equivalent) Training in 
Clinical Research; Proficiency in 
Velos CTMS; Clinical Research 
Coordinator Certification

Special Skills

Minimum Required

• Knowledge of basic financial principles and compliance standards such as CMS guidelines and anti-kickback statutes and regulations. Ability to read and understand basic legal and contract terminology. Ability to read and understand clinical trial protocols. Financial analysis skills. Project management skills and analytical decision making skills. Must be proficient in Microsoft Word, Excel and PowerPoint. Excellent Organizational Skill

Preferred/Desired

• Proficient computer skills to include MS Word, Excel and Power Point. Excellent organizational skills. Knowledge in the pharmaceutical industry. Knowledge in research grant proposals and funding.

Licensure

Minimum Required

Preferred/Desired