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Contracting Assistant Jobs in Virginia (NOW HIRING)

Imh

$59.50 - $91.84/hr

The Payer Contracting Manager is responsible for effective management of assigned payer contracts ... In addition to the annual salary, to show our commitment to you and assist with your transition ...

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Contracting Assistant information

What is a contracting assistant?

Contracting Assistants are administrative professionals who support procurement and contracting activities within an organization. They help prepare, review, and process contracts, ensuring compliance with company policies and relevant laws. Their duties often include maintaining contract files, tracking deadlines, communicating with vendors or clients, and assisting with bid and proposal documentation. Contracting Assistants play a vital role in helping contracts move smoothly through each stage of the procurement process.

What are some common challenges contracting assistants face when managing multiple contracts simultaneously?

Contracting Assistants often juggle several contracts at once, which requires strong organizational and time-management skills. Common challenges include tracking deadlines for deliverables, ensuring compliance with varying contract terms, and staying updated on changes in regulations or company policies. To succeed, it's important to use effective tracking tools, communicate regularly with team members and vendors, and proactively identify potential issues before they escalate. Collaboration with legal, procurement, and finance teams is also crucial for resolving discrepancies and ensuring smooth contract execution.

What are the key skills and qualifications needed to thrive as a contracting assistant, and why are they important?

To thrive as a Contracting Assistant, you need strong organizational abilities, attention to detail, and a solid understanding of contract administration, often supported by a relevant associate’s or bachelor’s degree. Familiarity with contract management systems, procurement software, and document tracking tools is typically expected. Excellent communication, problem-solving, and time management skills help you coordinate with stakeholders and handle multiple tasks efficiently. These competencies are crucial for ensuring accurate contract processing, compliance, and effective support to contracting teams.

What is the difference between Contracting Assistant vs Contract Specialist?

AspectContracting AssistantContract Specialist
CredentialsTypically high school diploma or equivalent; some roles may require certificationUsually requires a bachelor's degree; certifications like NCMA's CPCM are common
Work EnvironmentOffice settings within government or corporate procurement departmentsMore independent roles within government agencies or large corporations
Employer & IndustryGovernment agencies, defense contractors, large corporationsFederal government, defense, aerospace, and large organizations
Search & Comparison IntentUnderstanding entry-level or support roles in contractingSeeking detailed responsibilities and qualifications for contracting roles

In summary, a Contracting Assistant typically supports contracting processes with entry-level responsibilities, while a Contract Specialist handles more complex contract management tasks and often requires specialized certifications and experience.

What are the most commonly searched types of Contracting jobs in Virginia?

The most popular types of Contracting jobs in Virginia are:

What cities in Virginia are hiring for Contracting Assistant jobs?

Cities in Virginia with the most Contracting Assistant job openings:

Contracting Assistant jobs near you

Assistant Safety Manager

HITT Contracting, Inc.

Falls Church, VA • On-site

$77K - $112K/yr

Full-time

Medical, Dental, Vision, Retirement

Re-posted 8 days ago

Job description

Every day, our team members do amazing things in pursuit of our shared purpose to build trust with our clients, partners, subcontractors, and teammates. No matter your background, education, or career path, if you share our vision to create extraordinary experiences, you belong at HITT.
Assistant Safety Manager
Job Description:
The Assistant Safety Manager is responsible for the regular safety inspection of assigned HITT projects. This individual supports the Project Teams in the managing of safety conditions and performance of the project.
This position reports to and receives direction from a Safety Manager and does not supervise any direct reports. Assistant managers are expected to work from the project jobsite(s) as necessary. While learning paths, growth, and promotional opportunity vary, most team members are assistant managers for up to three years.
Responsibilities
  • Conducts on site safety inspections utilizing web-based H&S application system with some direction and assistance
  • Evaluates project compliance with federal, state, local, corporate and client safety regulations and procedures
  • Evaluates safety performance of subcontractors working on HITT projects
  • Reviews project safety inspections with Site Operations
  • Distributes project safety inspections to key project team members and subcontractors
  • Tracks open safety issues to closure
  • Researches/evaluates OSHA regulations to address project needs, at direction of H&S manager
  • Participates in accident/incident investigation with assistance or direction from other HITT H&S Department members
  • Delivers safety toolbox meetings
  • Assists with on site health safety training
  • Reviews Job Hazard Analysis with assistance or direction
  • Assists in development of site specific safety plans
  • Participates in project safety and subcontractor meetings as needed
  • Assists in development and delivery of project H&S orientations
  • Elevates H&S concerns
  • Assists with safety signage selection for projects
  • Assists with managing and reviewing of project documentation requirements
  • Researches and collaborates to obtain information to resolve H&S-related issues
  • Identifies or selects specialized H&S/protective equipment for projects with some assistance
  • Assists with execution of project wide safety stand downs
  • Creates and maintains positive working relationships with HITT project teams and subcontractors

Qualifications
  • 2-5 years safety experience
  • A four-year degree from an accredited university with a concentration in construction, engineering, or business is strongly preferred
  • In lieu of a degree, additional work experience is acceptable
  • Current First Aid AED/CPR certification a plus.
  • 2-5+ years' experience with a general contractor.
  • OSHA 30 certificate required.
  • A CSP, ASP, CHST or other Safety related designation preferred.
  • Ability to write professional reports, business correspondence, and technical procedures.
  • Proficient documentation, record keeping and organizational skills required.
  • Proficiency in Work, Excel, PowerPoint and Outlook as well as the ability and willingness to learn new software applications.
  • Excellent communication skills.
  • The ability to multi-task and most importantly, the ability to work well in a team.

In accordance with Virginia Senate Bill 215 (SB 215), the base salary range for this position is:
$77,000.00 - $112,000.00
Compensation in other cities and states may vary. HITT Contracting offers a competitive total benefits and compensation package including performance-based bonuses, premium health care coverage including vision and dental, employer-matched 401(k), wellness reimbursement program, paid holidays and time-off, and other voluntary benefits and leave types. The determination of salary is based on the candidate's individual professional experience, qualifications, education, skills, and training.
HITT Contracting is an equal opportunity employer. We are committed to hiring and developing the most qualified individuals based on job-related experience, skills, and merit. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic. We value a respectful, inclusive workplace where everyone has the opportunity to succeed. HITT Contracting maintains a drug-free workplace, consistent with applicable local, state, and federal laws.

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