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Contracting Associate Jobs in Virginia (NOW HIRING)

PRTC

Contracts Administrator-Construction

Alexandria, VA · On-site

$99.26K - $129.04K/yr

Virginia Contracting Associate Officer (VCA), Virginia Contracting Officer (VCO), Certified Professional Public Buyer (CPPB) or equivalent certification. Working Conditions/Environment * This work ...

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Contracting Associate information

What are the key skills and qualifications needed to thrive as a Contracting Associate, and why are they important?

To thrive as a Contracting Associate, you need a solid understanding of contract law, negotiation techniques, and attention to detail, usually supported by a bachelor's degree in business, law, or a related field. Familiarity with contract management systems, document review software, and databases is often required, along with knowledge of compliance standards. Excellent organizational skills, clear communication, and the ability to multitask set outstanding professionals apart in this role. These competencies are vital to ensuring contracts are accurate, legally compliant, and aligned with organizational objectives.

What are some common challenges a Contracting Associate faces when managing multiple contracts simultaneously?

Contracting Associates often juggle several contracts at once, which can present challenges such as keeping track of different deadlines, ensuring compliance with varying requirements, and managing communication between multiple stakeholders. Effective organization and attention to detail are essential to avoid errors or missed obligations. To overcome these challenges, Contracting Associates typically rely on contract management software and clear communication protocols within their teams.

What are Contracting Associates?

Contracting Associates are professionals who assist with the preparation, review, and management of contracts within an organization. They work closely with legal, procurement, and business teams to ensure that agreements are compliant with company policies and applicable laws. Their responsibilities often include drafting contract documents, maintaining records, monitoring contract deadlines, and facilitating communication between parties. This role is vital for minimizing business risks and ensuring mutually beneficial agreements.

What is the difference between Contracting Associate vs Contract Specialist?

AspectContracting AssociateContract Specialist
Required CredentialsTypically a bachelor's degree, relevant certificationsSimilar; often requires certifications like CPCM or NCMA
Work EnvironmentCorporate or government procurement teamsGovernment agencies or large corporations
Employer & Industry UsageCommon in private and public sectorsPrimarily in government and defense sectors
Search & Comparison IntentHigh overlap; both handle contract processes

The main difference is that Contracting Associates often focus on supporting contract processes within organizations, while Contract Specialists typically handle more complex contract negotiations and compliance, especially in government settings. Both roles require similar credentials and work environments, but Contract Specialists usually have more experience and specialized knowledge.

What are the most commonly searched types of Contracting jobs in Virginia? The most popular types of Contracting jobs in Virginia are:
Contracting Associate jobs near you
Infographic showing various Contracting Associate job openings in Virginia as of May 2026, with employment types broken down into 50% Full Time, and 50% Part Time. Highlights an 100% In-person job distribution.
IT Purchasing Analyst

IT Purchasing Analyst

PeopleNTech

Mechanicsville, VA • Hybrid

Other

This job post has expired today. Applications are no longer accepted.

Job description

IT Procurement Analyst Richmond, VA (Hybrid Onsite)

Location: Richmond, VA Schedule: Hybrid Onsite once per week and for required meetings

Position Overview

The IT Procurement Analyst supports the Procurement and Finance teams by managing statewide technology procurements in compliance with VITA and Commonwealth policies. This role requires strong analytical skills, deep knowledge of procurement methods including IFBs and RFPs and the ability to operate effectively in a fastpaced environment. The ideal candidate is a selfstarter who can guide internal stakeholders, negotiate with vendors, and ensure that all procurements deliver best value to the Commonwealth.

Key Responsibilities

Procurement & Contract Management

  • Analyze requisitions for goods and services including hardware, software, and IT services and procure them in accordance with state policies and procedures.
  • Manage formal procurement processes, including Invitations for Bid (IFBs) and Requests for Proposal (RFPs), ensuring compliance with all applicable laws and regulations.
  • Develop procurement strategies, recommend contract vehicles, and identify alternative sourcing options.
  • Develop, manage, and maintain a variety of contractual agreements, including term contracts for professional and nonprofessional services.
  • Negotiate contract terms, conditions, and language changes in coordination with legal Analyst and legal Counsel.
  • Ensure compliance with the Governor s initiative for DSBSDcertified Micro/Small Business participation.

Stakeholder & Vendor Engagement

  • Serve as liaison between vendors, VITA, and internal business users.
  • Provide guidance on procurement methods including IFBs, RFPs, RFIs, SOWs, cooperative procurements, and solesource justifications.
  • Offer updates on procurement status and advise stakeholders on product availability, vendor performance, pricing, cooperative contracts, and sourcing alternatives.
  • Support end users by answering processrelated questions and assisting with proper procurement procedures.

Technical & Analytical Support

  • Evaluate highly technical IT procurements and collaborate with subject matter experts, legal counsel, and external partners.
  • Apply state and local procurement laws, regulations, and best practices to all purchasing activities.
  • Demonstrate stewardship of Commonwealth resources and adherence to all applicable laws and policies.

Required Qualifications

  • Experience managing procurement activities within a state or local government environment.
  • Strong understanding of VITA policies, IT procurement processes, and technologyrelated contracts (licenses, maintenance agreements, etc.).
  • Experience with procurement methods such as IFBs, RFPs, RFIs, SOWs, joint cooperative and solesource procurements.
  • Excellent written and verbal communication skills, with the ability to analyze complex information and present clear recommendations.
  • Strong customer service orientation and ability to work collaboratively in a team environment.
  • Certification as Virginia Contracting Associate (VCA) or Virginia Contracting Officer (VCO).
  • Working knowledge of Commonwealth Cardinal and eVA procurement systems (preferred).

Ideal Candidate Traits

  • Highly motivated and proactive
  • Strong analytical and problemsolving skills
  • Skilled in managing formal competitive procurements (IFBs/RFPs)
  • Comfortable navigating fastpaced, highvolume procurement environments
  • Strong negotiation skills with a focus on achieving best value

Skill Required / Desired Amount of Experience

  1. Ability to learn and apply Commonwealth of Virginia, procurement rules and tools. Required
  2. Experience with IT procurement processes: Obtaining supplier quotes, tracking approvals, processing contract amendments, and enforcing vendor terms. Required
  3. Familiarity with Commonwealth contracting laws and state regulations Required
  4. Word, Excel, PowerPoint required for documentation, reporting, and analysis. Required
  5. Multitasking and task management: Ability to plan, organize, and manage multiple procurement tasks simultaneously. Required
  6. Supplier and contract management: Managing vendor relationships, monitoring contract performance, and supporting negotiations. Required
  7. VCA Virginia Contracting Associate Desired
  8. VCO Virginia Contracting Officer Desired

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