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Contracting Assistant Jobs in Connecticut (NOW HIRING)

A/Z Corporation

Assistant Superintendent

Norwalk, CT · On-site

Attend all trade contractor weekly coordination meetings with Project Manager and/or Project Engineer; * Coordinate equipment and specialty material deliveries and staging requirements; * Assist with ...

A/Z Corp

Assistant Superintendent

Norwalk, CT · On-site

Attend all trade contractor weekly coordination meetings with Project Manager and/or Project Engineer; * Coordinate equipment and specialty material deliveries and staging requirements; * Assist with ...

Iovino Enterprises

CT

$130K - $175K/yr

As a premier general contractor in the heavy construction market, MLJ Contracting successfully ... MLJ Contracting is seeking an Assistant Project Manager to support the Rehabilitation of the ...

LAUKOA

Executive Assistant (EA)

New London, CT

For more information about LAUKOA, please visit Executive Assistant Openings: 1 full-time position ... Support information flow among museum leadership, Government offices, the Contractor Program ...

Laukoa

Executive Assistant (EA)

New London, CT · On-site

For more information about LAUKOA, please visit Executive Assistant Openings: 1 full-time position ... Support information flow among museum leadership, Government offices, the Contractor Program ...

LAUKOA

Executive Assistant (EA)

Middletown, CT · On-site

For more information about LAUKOA, please visit Executive Assistant Openings: 1 full-time position ... Support information flow among museum leadership, Government offices, the Contractor Program ...

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Contracting Assistant information

What is a contracting assistant?

Contracting Assistants are administrative professionals who support procurement and contracting activities within an organization. They help prepare, review, and process contracts, ensuring compliance with company policies and relevant laws. Their duties often include maintaining contract files, tracking deadlines, communicating with vendors or clients, and assisting with bid and proposal documentation. Contracting Assistants play a vital role in helping contracts move smoothly through each stage of the procurement process.

What are some common challenges contracting assistants face when managing multiple contracts simultaneously?

Contracting Assistants often juggle several contracts at once, which requires strong organizational and time-management skills. Common challenges include tracking deadlines for deliverables, ensuring compliance with varying contract terms, and staying updated on changes in regulations or company policies. To succeed, it's important to use effective tracking tools, communicate regularly with team members and vendors, and proactively identify potential issues before they escalate. Collaboration with legal, procurement, and finance teams is also crucial for resolving discrepancies and ensuring smooth contract execution.

What are the key skills and qualifications needed to thrive as a contracting assistant, and why are they important?

To thrive as a Contracting Assistant, you need strong organizational abilities, attention to detail, and a solid understanding of contract administration, often supported by a relevant associate’s or bachelor’s degree. Familiarity with contract management systems, procurement software, and document tracking tools is typically expected. Excellent communication, problem-solving, and time management skills help you coordinate with stakeholders and handle multiple tasks efficiently. These competencies are crucial for ensuring accurate contract processing, compliance, and effective support to contracting teams.

What is the difference between Contracting Assistant vs Contract Specialist?

AspectContracting AssistantContract Specialist
CredentialsTypically high school diploma or equivalent; some roles may require certificationUsually requires a bachelor's degree; certifications like NCMA's CPCM are common
Work EnvironmentOffice settings within government or corporate procurement departmentsMore independent roles within government agencies or large corporations
Employer & IndustryGovernment agencies, defense contractors, large corporationsFederal government, defense, aerospace, and large organizations
Search & Comparison IntentUnderstanding entry-level or support roles in contractingSeeking detailed responsibilities and qualifications for contracting roles

In summary, a Contracting Assistant typically supports contracting processes with entry-level responsibilities, while a Contract Specialist handles more complex contract management tasks and often requires specialized certifications and experience.

What are the most commonly searched types of Contracting jobs in Connecticut?

The most popular types of Contracting jobs in Connecticut are:

What cities in Connecticut are hiring for Contracting Assistant jobs?

Cities in Connecticut with the most Contracting Assistant job openings:

Contracting Assistant jobs near you

Senior Analyst, Contract Administration

Triumph Group

Windsor, CT

Full-time

Posted 10 days ago

Triumph Group rating

8.7

Company rating: 8.7 out of 10

Based on 26 frontline employees who took The Breakroom Quiz

16th of 72 rated aerospace companies

Job description

Position Overview

TRIUMPH System, Electronics & Controls is seeking a Contract Administrator role based in Windsor, CT.  The Contract Administrator's primary responsibilities are account management, customer point of contact, and overall administrative liaison.

Responsibilities

Provide administration of OE, spares and overhaul and repair contracts for a diverse range of commercial and military customers both domestic and international.
Complete order review, entry, acknowledgement, and process amendments.
Initiates the Contract Review process by documenting the customer's order and contract flow-down requirements and routes those requirements to the appropriate internal departments.  
Perform preliminary review and analysis of contract terms and conditions as well as conduct preliminary research of specific contract issues.
Perform preliminary review of various contractually binding documents: MOU (Memorandum of Understanding), MOI (Memorandum of Intent), NDA (Non-Disclosure Agreement), and PIA (Proprietary Information Agreement) in coordination with Management. 
Ensures that the obligations of the contract are fulfilled throughout the duration of the contract. Conducts routine review and response to customer contract demands in coordination with the Business Development, Contracts and Product Line Management groups.
Interpret contract language and consult with management and corporate legal as needed for matters requiring legal interpretation.
Ensure ERP sales order entry is complete, timely, and accurate.
Maintain custody and order of all contractual documents.
Maintains phone and written communication with customers relative to contract issues.
Meet customer expectations and maintain strong customer relationships while focused on risk and cost control, to contribute to organizational profitability and success.
Initiate the enterprise-wide contract review necessary to submit customer proposals. This includes providing input and direction to pricing, statement of work verification, terms and conditions verification, preliminary proposed draft response, and adherence to quality and supply chain requirements.
Provide negotiation support to Business Development, Contracts and Product Line Management groups.
Support Finance, Program Management, Engineering, and Compliance regarding contract matters, regulatory issues, government contracting, and commercial contracting.
Assist in developing and implementing standard process and procedure of the contract administration function.
Support monthly SIOP (Sales, Inventory and Operations Planning) meetings to ensure accurate part provisioning.
Other duties as assigned.

Qualifications

Bachelor's degree, plus to 6+ years of experience preferred.
Extremely strong customer service skills, strong business acumen and positive attitude required.
High volume quoting and contract award environment.  Fast-paced, multi-tasker with superior organization skills and closing skills required.
Advanced proficiency in Microsoft Office applications required - Excel Mastery is required.
Strong written and verbal communication skills.
Strong analytical, quantitative, and problem-solving skills
Knowledge of JDE ERP system preferred.

Desired Knowledge, Skills & Abilities: 
Previous contract administration experience in the aerospace industry.
FAR and government contracting experience and knowledge preferred

Employment Type: Full-Time / Salaried Exempt 

Position Range: $82K - $123K

What Triumph Group employees say

Pay

Benefits

Hours and flexibility

Workplace

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