Contract Manager Jobs in Bend, OR (NOW HIRING)

Under the general direction of the Director of Campus Services, the Campus Services Project Manager is responsible for the administration, planning, development, coordination, implementation, and oversight of capital improvement, facility, infrastructure, and strategic planning projects. This position performs work directly related to the management and general operations of the College and exercises independent judgment and discretion in the evaluation, development, coordination, and implementation of projects that impact institutional objectives.

ESSENTIAL Duties and Responsibilities:

• Under the guidance of the supervisor, leads assigned projects and stakeholder teams through planning, prioritization, coordination, and implementation, exercising discretion in determining work methods, sequencing activities, and resolving routine project-related issues. Holds the stakeholder team accountable for meeting deadlines, delivering quality work products and a thorough and complete project plan. Holds the team accountable for delivering the project within budget.
• Leads the development, organization, design, and budget for the delivery of projects. Provides oversight ensuring financial and schedule controls are in place and monitored.
• Exercises independent judgment in evaluating project alternatives, identifying risks and opportunities in a timely manner, resolving project-related issues, and recommending solutions to the Director of Campus Services.
• Assists professional architects, engineers, consultants, and contractors in all varieties of projects.
• Establishes and maintains project schedules, accurate project files, and contractual materials for contractors, architects, engineers, and testing agencies.
• Prepares and maintains reports of critical project milestones such as, but not limited to, those for inspections, mandatory reports, target deadlines, and contract payments.
• Reviews contractor pay applications for accuracy and alignment with project status, and files required reports and documentation for regulatory, Community Development, and grant compliance.
• Assists with and may lead procurement activities, including developing solicitations, RFPs, and RFQs; administering bids; evaluating proposals; negotiating contracts; coordinating with College stakeholders and officials; and managing contract modifications in accordance with Oregon public procurement laws and College policies.
• Leads project risk assessment and mitigation efforts to minimize impacts on scope, schedule, and budget.
• Serves as Owner’s Representative, advocating for and safeguarding the interests of Campus Services and COCC stakeholders throughout project execution.
• Project Closeout: Prepares project files for archiving, updates building plans, and ensures warranty documentation is complete, organized, and readily accessible.
• Serves as a strategic partner alongside the Campus Services Director to College leadership and represents Campus Services on committees, task forces, and planning groups. Provides leadership and coordination among stakeholders to achieve institutional objectives.
• Performs other essential functions as assigned that support the College, the Campus Services Department, and the overall objective of the position.

Knowledge, Skills, and Abilities

Individuals must possess these knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the duties and responsibilities of the job, with or without reasonable accommodation, using some other combination of skills and abilities. The individual is expected to follow College work rules and policies.

• Knowledge of Oregon public contracting and procurement requirements, contract administration, bid processes, and applicable federal, state, and local codes and regulations.
• Ability to ensure compliance with ADA codes and building ordinances pertinent to facilities, planning, design, construction, and maintenance.
• Knowledge of public-sector budgeting, public funding sources, grant administration requirements, capital planning, project bids, contract language, regulatory procedures and fiscal/budget accountability practices.
• Knowledge of office practices, procedures and equipment and demonstrated skill with computer-aided software and applications including common office productivity suites, spreadsheets, and specialized project management and flowcharting software.
• Exceptional professional communication skills including proper English usage, grammar, spelling, punctuation, and proofreading and formatting techniques to prepare accurate correspondence and reports.
• Current comprehensive math skills to compute sums, averages, ratios, percentages, and trends.
• Ability to independently manage multiple complex projects, priorities, deadlines, and competing stakeholder interests with minimal supervision.
• Ability to exercise sound independent judgment, discretion, and decision-making on matters of organizational significance while working in a highly collaborative environment.
• Leads project risk assessment and mitigation efforts to minimize impacts on scope, schedule and budget.
• Thorough knowledge and ability to demonstrate project management principles, construction administration, facilities planning, engineering and architectural project processes, and capital project delivery methods including key milestones, and performance standards.
• Ability to develop, implement, and maintain comprehensive project records management systems, including accessible archives for project, contract, procurement, regulatory, technical, and closeout documentation, in compliance with College policies, public records requirements, and applicable regulatory standards
• Ability to facilitate meetings, build consensus, negotiate solutions, and lead collaborative decision-making processes and maintain cooperative professional working relationships in a diverse environment.

Ergonomic Requirements

Working hours are typically Monday through Friday, 7 am – 4 pm. Occasional evening and weekend hours are required as needed to support project events and respond to emergencies. Work is performed on campus, at various work sites, and in an ordinary office setting. Generally, work is performed 50% of time from office setting, 50% of time out of office. There may be periods of extended standing, walking and some lifting required ranging up to 50 pounds unassisted. Position also involves occasional exposure to noise extremes, ventilation, temperature and weather extremes. All individuals are required to be able to perform the essential functions with or without reasonable accommodation.

Education:

• Bachelor’s degree in facilities or construction management, business administration, engineering or a related field.

Qualifications:

• Project Management Professional ( PMP ) Certification (added)

Experience:

• Four (4) years of experience in project management, including public-sector work, construction or trade-related projects, contract administration, and facilities management.

License:

• Valid Oregon Driver’s license or ability to obtain one in 30 days from employment in order to drive Campus Fleet vehicles as required by the position functions.

Equivalency Statement

The College recognizes the value of skills and knowledge gained outside of formal higher education and paid employment. Applicants who do not meet minimum qualifications but present other qualifications or experience equivalent to those required will be considered and are encouraged to apply. To qualify under equivalency, applicants must indicate how they qualify by responding to the supplemental question presented during the application process.

All employees are required to successfully complete and pass a background screen, which includes a criminal history check.

Preferred Qualifications

Education:

• Master’s degree in business, facilities, construction management, or a related field

Experience:

• Experience in a higher education setting.

EEO Statement

The goal of Central Oregon Community College is to provide an atmosphere that encourages our faculty, staff and students to realize their full potential. In support of this goal, it is the policy of Central Oregon Community College that there will be no discrimination or harassment on the basis of age, disability, sex, marital status, national origin, ethnicity, color, race, religion, sexual orientation, gender identity, genetic information, citizenship status, veteran or military status, pregnancy or any other classes protected under federal and state statutes in any education program, activities or employment. Persons with questions about this statement should contact Human Resources at 541.383.7216 or the Vice President for Student Affairs at 541.383.7211.

Supplemental Questions

Required fields are indicated with an asterisk (*)

• What is your highest level of education?
• Please describe how you meet the minimum Four (4) years of experience in project management, including public-sector work, construction or trade-related projects, contract administration and facilities management?
• Do you meet the minimum qualification of the Project Management Professional (PMP) Certification?
• We recognize the value of skills, knowledge, and experience gained outside of formal education and paid employment. Applicants who do not meet minimum education and/or experience requirements but possess other qualifications or experience they feel are equivalent are encouraged to apply. Check the applicable box(es) below and explain in the next question why your education/experience should be considered equivalent. All applications are reviewed by a member of our Human Resources team. You will not be automatically eliminated by our recruitment software based on the box or boxes you check, as we are committed to a fair and thorough evaluation process.
• I meet all minimum requirements (education and experience) listed for this position.
• I do not meet the minimum education degree requirement(s).
• My degree is not in the required stated area(s).
• I have less than the minimum years' experience in the area(s) required.
• As a follow up to the previous question, explain how your education/experience should be considered equivalent to the minimum requirements. If you feel you meet all the stated minimum requirements, please put N/A. All applications are reviewed by a member of our Human Resources team. You will not be automatically eliminated by our recruitment software based on your response, as we are committed to a fair and thorough evaluation process.
• In support of COCC’s commitment to diversity, equity, and inclusion, bilingual fluency in English and another language is considered a plus: Please list any languages other than English in which you are fluent (read and write)
• COCC employees must work and reside in the state of Oregon at the time their work is being performed. Are you, or will you be residing in the state of Oregon by the start date of this position?
• Yes
• No
• Are you a U.S. military veteran? COCC provides qualifying veterans and disabled veterans with preference in employment. To receive veterans' preference in this recruitment process, you must upload your DD214 and 215 (215 if applicable) or certification that you expect to be honorably discharged from the military within 120 days of certifying veteran status as supporting documentation. You will have the opportunity to upload the document(s) in the next step of this application process.
• Yes, I am a veteran
• No, I am not a veteran
• If you have identified yourself as a qualified veteran or disabled veteran by submitting your DD214 and DD215 (if applicable) form(s) as proof of veteran status, please describe any transferable skills earned during your military service that you feel relate to the requirements/preferences of this position.
• The College CANNOT provide support or sponsorship of any type for visa applications and related paperwork for employment purposes. To be considered, applicants must already be authorized to begin work in the United States, be able to arrive in the country, and maintain work eligibility without the College’s sponsorship or support. Are you currently, or will you be, authorized to begin work in the United States, able to arrive, and able to maintain work eligibility without the College’s sponsorship or support by the position’s start date?
• Yes, I am already or will be authorized to begin work in the United States, able to arrive, and able to maintain work eligibility without the College’s sponsorship or support by the position’s start date.
• No.
• Background checks are required for all employees of COCC. Should an offer of employment be made to you and accepted by you, you will receive an email from COCC / HireRight Screening requesting your consent and basic information to complete the check. The offer of employment will be conditional upon satisfactory completion of the criminal background check. Confirmed findings on a criminal background check will not automatically disqualify you from being hired into a position. Results are evaluated on a case-by-case basis, considering the job responsibilities and other risk factors. Additional information regarding COCC’s criminal history check policy can be found online in the General Procedures Manual, Section HR-2-1. Please indicate here if you will provide consent to the criminal history check when requested by the College
• Yes, I will provide my consent when requested
• No, I will not provide my consent when requested

Required Documents

Resume/Vitae

Cover Letter

College Transcript 1 (unofficial)

License or Certification

Optional Documents

Letter of Recommendation 1

US Military DD 214

Human Resources Newberry Hall Bend, OR 97703 541-383-7216 MyHR@cocc.edu