Contract Helpdesk Jobs in California (NOW HIRING)

JOB DESCRIPTION:

• Demonstrated experience working on various types of technology contracts, including SaaS, IaaS, Cloud, on-prem, perpetual, subscription, Click-thru agreements, open source, free ware, hardware, etc.
• Knowledge of various technology contracting formats including Master Software License Agreements, EULAs, SOWs, Order Forms.
• Familiar with both fixed term and auto-renew contracts.
• Helpful Experience with Technology Sourcing events (RFI, RFQ, RFP).
• Global Procurement Solutions (GPS) Strategic Sourcing team is currently tasked with creating and maintaining contract records and protecting by partnering with GPS Third Party Risk Management (TPRM) to facilitate the assessment and mitigation of risks associated with supplier engagements. A Contract Administrator will help assist in managing the process and systems interfaces between the two teams to ensure timely import, data entry, and cross-system linkages of required contract documents.

The Contract Administrator will provide support to Global Procurement Solutions (GPS) Sourcing and Third-Party Risk Management (TPRM) in the following areas:

• Preparation, review, and processing legal documents using form templates and perform due diligence on incoming contracts to ensure compliance with policies.
• Assistance analyzing and organizing information/metadata in Coupa supplier and contract records.
• Maintenance and management of Coupa contract records to ensure accuracy and up-to-date information.
• Facilitation of contracts through the TPRM and Archer IRM process.

JOB RESPONSIBILITIES:

• Analyzing, identifying, and reducing potential risks in low-risk and/or low-dollar contracts and liaising with Office of the General Counsel (OGC) and internal stakeholders to discuss contract strategy.
• Negotiating and preparing terms of low-risk and/or low-dollar contracts, both with internal and external parties.
• Coordinate contract progress and information with internal stakeholders, TPRM, and supplier to completion.
• Manage day-to-day contract needs of Sourcing and TPRM including following up on pending items needed to complete contracts.
• Clean up and maintain supplier contract records to ensure accurate and complete data, documents on file, correct nomenclature, relevant correspondence, etc.
• Ensure contract draft templates are updated as needed, by OGC, and shared with the Procurement team.
• Process and manage merger and acquisition notices with Accounts Payable.
• Interface with Accounts Payable to resolve any payment issues on contracts.

QUALIFICATIONS:

• A strong working knowledge of contracts and relevant terms and the Procurement process.
• Possess the ability to complete high volumes of complex tasks and projects quickly with minimal guidance.
• React with appropriate urgency to situations and events that require quick response or turnaround.
• Ability to collaborate effectively with internal teams.
• Excellent attention to detail and organizational skills.
• A high level of competence, integrity and discretion in handling highly confidential information and professionalism in dealing with senior professionals.
• Experience working cross-functionally with Finance, Risk, and Information Security teams.
• Strong organizational skills and the ability to track numerous high value dates and projects.
• High attention to detail and excellent time management skills.
• Can-do attitude with initiative and follow-through.
• Ability to work in a rapidly changing environment.
• Experience with Coupa and Archer IRM platforms is highly desired.

Trinus Corporation, a leading provider of technology solutions and services with over 25 years of experience, is a certified WBE/MBE/SBE/SDB firm accredited by WBENC, NMSDC, and SBA.

Our mission is to shape the future of work by aligning the right mix of people, process, technology, and innovation to efficiently meet our clients' business objectives.

At Trinus, we understand that finding the right opportunity is pivotal in your career journey. Our staffing services go beyond mere placements; they are about matching your skills and aspirations with the perfect fit.

To learn more about us, please visit our website www.trinus.com