Contract Data Entry Jobs in Portland, OR (NOW HIRING)

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Summary:

The purpose of this position is to provide support to the Procurement and Contract Teams for various initiatives including supplier onboarding, issuing purchase orders, database management, document administration of supplier records, contracts, and certifications consistent with policies and applicable client requirements.
As a Procurement Analyst, you will onboard new suppliers, maintain supplier records, design, evaluate, and provide reports based on the collection of data related to the sourcing, contracting, management, and performance of suppliers and vendors.

Roles & Responsibilities:

- Data entry support
- Supplier onboarding
- Emailing and collecting contact info
- Working within an online platform
- Facilitating what the supplier is doing, helping to work them through the process
- Working through the risk management system and ensuring all important coverage documents are up to date.
- Vendor management
- Vendor compliance
- Vendor payment
- Issuing purchase orders
- Facilitating calls with suppliers
• Facilitate onboarding and risk assessments of new suppliers, including collection of required documentation, platform support, and progress tracking.
• Coordinate compliance procedures with vendors including licensing and insurance certificates.
• Monitor and evaluate vendor performance utilizing established processes and systems. Coordinate with internal and external contributors and prepare reports for internal and external (suppliers and clients) stakeholders.
• Assist in research and resolution of supplier payment issues and inquiries related to updating their online portal and supplier record.
• Provide related administrative support including, but not limited to data entry, scheduling appointments, and relaying information to internal and external clients.
• Assist with forecast preparation and investigation of trends in general business conditions.
• Maintain vendor, purchase order, and contract database/trackers and provide required scheduled and on-demand reporting
• Ensure data integrity and accuracy. Suggest changes as required to enhance accuracy, usefulness, and access.
• Compile, analyze, and condense data into a comprehensive report and present along with their relative impacts on the business.
• Research suppliers to obtain pricing based on corporate usage and specifications.
• Assist in evaluating and drafting agreements for contracted services including formation of new contracts, renewals, and amendments.
• Coordinate contract review and execution with account leadership, Procurement Manager, suppliers, and required client representatives to ensure currency of contract provisions and compliance.
• Interface with internal customers to provide proactive customer service support.
• Possess basic knowledge of standard principles with limited practical experience in applying them.
• Lead by example and model behaviors that are consistent with RISE values.
• Work within standardized procedures and practices to achieve objectives and meet deadlines.
• Exchange straightforward information, take notes, ask questions and check for understanding.
• Other duties may be assigned.
Must Have Skills:
- Must be able to work in a very fast paced environment
- Must be very organized
- Great customer service skills
- Math Skills are important
• Percentages/fractions
Qualifications:
• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
• The requirements listed below are representative of the knowledge, skill, and/or ability required.
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Software skills:
Candidate should be very comfortable with Excel
- V-look-ups
- Pivot Tables
- Can create formulas
Smart Sheets experience preferred
Microsoft Office suite
• Intermediate knowledge of Microsoft Office products including Word, Excel, Outlook, and PowerPoint.
• Intermediate math skills. Ability to calculate difficult figures such as percentages, fractions, and other financial- related calculations.
• Ability to understand and carry out general instructions in standard situations and use existing procedures to solve standard problems.
• Ability to effectively respond to inquiries or complaints from clients, co-workers, supervisor, and/or management
• Experience with analyzing information and standard practices to make judgments.
• Organizational skills with a strong inquisitive mindset.
Nice to have skills:
Experience with reviewing or drafting contracts
Years of Experience:
2-3 years
Education
High School diploma or general education degree (GED) is required. Associate's degree (AA) or equivalent from two-year college or technical school preferred. In lieu of a degree, a combination of related experience and education will be considered.

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