Contract Administrator I Jobs (NOW HIRING)

Contract Administrator I and II

Oversees and manages policy for advanced and complex contract duties in support of large scope, high-dollar or high-risk contracts. Oversees the execution and administration of contracts by defining requirements, participating and advising on negotiations and ensuring compliance with policy, law and acceptable contracting practices. Monitors progress/benchmarks, financial expenditures, allocations and inspects final results. Serves as the point of contact for contracts and related issues. Work requires extensive contact with governmental officials and private entities. Employees at this level are virtually self-supervising and assume direct accountability for the work product.

Essential Duties:

Contract Administrator I

• Serves as the principal contract liaison between agency management, contractors, the Legislature, and other customers.
• Confers with procurement staff, legal staff and management on various legal matters; inspects and reviews contracts for
  compliance with certification requirements, laws, regulations, policies, and procedures.
• Coordinates analysis, oversees interpretation of legislation, statutes, federal regulations and coordinates the
  development of policies and procedures to ensure compliance with Department and governmental regulations.
• Develops short and long-term strategies and goals for the administration of assigned contracts.
• Oversees development, writing, revision and/or preparation of highly complex contracts, amendments, subcontracts,
  procedures, forms, related documents and provisions, financial/statistical graphs and reports.
• Oversees the administration of complex agreements and contracts.
• Oversees the audit of payment invoices for completeness, accuracy and compliance with terms of contract and governmental
  contracting rules, regulations and procedures.
• Provides advanced technical and administrative support to include reviewing, processing, answers questions, provides
  assistance and handles complaints and resolution of discrepancies and problems regarding contracts, billing, payment and warrants.
• Serves as a lead worker to TxDOT employees by serving as a resource for complex questions and providing technical
  training; providing input on employees' career conversations; approving employees' leave requests to ensure operations coverage;
  and presenting workflow and operational updates to the supervisor/manager.
• Performs other job responsibilities as assigned.

Contract Administrator II - All of the above plus

• Develops and implements management controls and oversight procedures.
• Develops and monitors the section/branch budget.
• Develops methodologies, rules and procedures.
• Ensures compliance with laws, regulations, policies and procedures pertaining to functional area.
• Oversees the operations and activities of monitoring contract performance, including developing and tracking key
  metrics.
• Coordinates the training of new professional and/or technical contract staff.
   

Minimum Qualifications:

Contract Administrator I and II
Education: Bachelor's Degree in business administration, finance, or a related discipline.

Experience:   

Contract Administrator I - 6 years of contract administration, contract management, contract development, or related experience (Experience can be satisfied by full time or prorated part time equivalent)
-Relevant experience may be substituted for education on a year per year basis. Substitutions for Minimum Qualifications

Contract Administrator II - 7 years of contract administration, contract management, contract development, or related experience (Experience can be satisfied by full time or prorated part time equivalent)
-Relevant experience may be substituted for education on a year per year basis. Substitutions for Minimum Qualifications

Competencies:

Contract Administrator I

Extensive knowledge of

• Auditing and investigative methods, practices and procedures
• Generally accepted accounting principles, procedures, and terminology
• Contract negotiation, development and management methods
• Contract billing procedures

Expert skill in

• Developing, interpreting, and implementing policies, procedures, and technical information
• Analyzing business, technical, and managerial problems and developing, recommending, and implementing effective solutions
• Persuasion and negotiation of critical issues
• Administrative practices and procedures to include writing, editing and report writing techniques, recording meeting
  notes, record keeping and records management
• Preparing legal documents including opinions, case law summaries and legislative impact statements

Proficient skill in

• Leading, assigning, reviewing, and monitoring the work of others
• Prioritizing and organizing work assignments

Contract Administrator II - All of the above plus

Extensive knowledge of

• Contract administration/management systems

Expert skill in

• Scheduling work assignments
• Analyzing issues, facts, and available information to develop logical solutions; researching inconsistencies of facts
  or data; drawing correct inferences from information and making recommendations that support business decisions
• Leading, assigning, reviewing, and monitoring the work of others
• Prioritizing and organizing work assignments
• Developing and giving presentations

Other Attributes

• Delegates both routine and important tasks and decisions; shares authority but has ultimate accountability

Conditions of Employment:
Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)