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Construction Administration Assistant Jobs (NOW HIRING)

Midwest Construction Partners

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Administration Assistant

Schaumburg, IL · On-site

$39K - $45K/yr

We are seeking an Administration Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: * Draft correspondences and ...

Total Roofing and Construction

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Administration Assistant

Schererville, IN · On-site

$20 - $30/hr

NOW HIRING: ADMINISTRATIVE ASSISTANT -- Schererville, IN Total Roofing & Construction is looking for an organized, friendly person to join our office team. 40+ years in business, offices in ...

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Construction Administration Assistant information

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How much do construction administration assistant jobs pay per hour?

As of Sep 12, 2026, the average hourly pay for construction administration assistant in the United States is $21.03, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $23.32 per hour, depending on experience, location, and employer.

What does a construction administration assistant do?

A Construction Administration Assistant supports project managers and construction teams with administrative tasks such as managing documents, coordinating meetings, processing invoices, and maintaining project records. They help ensure communication between contractors, clients, and suppliers runs smoothly. Their work is essential for keeping construction projects organized, compliant, and on schedule. They may also assist with permits, safety reports, and other regulatory paperwork.

What are the key skills and qualifications needed to thrive as a construction administration assistant, and why are they important?

To thrive as a Construction Administration Assistant, strong organizational skills, attention to detail, and familiarity with construction documentation are essential, often supported by a high school diploma or associate degree in a relevant field. Proficiency with project management software (such as Procore or MS Project), Microsoft Office Suite, and document control systems is typically required. Effective communication, multitasking, and problem-solving abilities help someone excel in coordinating between teams and handling changing priorities. These skills ensure smooth project workflows, accurate record-keeping, and timely support for construction managers and teams.

What are some common challenges faced by construction administration assistants, and how can they be managed effectively?

Construction Administration Assistants often encounter challenges such as managing multiple project deadlines, coordinating communication between various teams, and handling a large volume of documentation. To manage these effectively, strong organizational skills, attention to detail, and proficiency with project management software are essential. Proactively prioritizing tasks, maintaining clear records, and fostering open communication with site managers and contractors can help ensure smooth operations and timely project completion.

What is the difference between Construction Administration Assistant vs Construction Project Coordinator?

AspectConstruction Administration AssistantConstruction Project Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in construction or administrationTypically requires a bachelor's degree in construction management, civil engineering, or related fields
Work EnvironmentOffice-based with site visits; supporting project teamsOffice and on-site coordination; overseeing project timelines and communication
Employer & Industry UsageUsed by construction firms, contractors, and project management companiesCommon in construction firms, engineering companies, and project management firms

The Construction Administration Assistant primarily handles administrative tasks, documentation, and supporting project teams, often with less emphasis on project oversight. In contrast, the Construction Project Coordinator takes on more responsibility for coordinating project activities, schedules, and communication. Both roles are essential in construction projects but differ in scope and level of project involvement.

What cities are hiring for Construction Administration Assistant jobs?

Cities with the most Construction Administration Assistant job openings:

What states have the most Construction Administration Assistant jobs?

States with the most job openings for Construction Administration Assistant jobs include:

What are popular job titles related to Construction Administration Assistant jobs?

For Construction Administration Assistant jobs, the most frequently searched job titles are:

Administration Assistant

Schaumburg, IL • On-site

Midwest Construction Partners
Construction • 11 - 50 employees
Learn more about Midwest Construction Partnersexternal

$39K - $45K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 4 days ago

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Job description

We are seeking an Administration Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.

Responsibilities:

  • Draft correspondences and other formal documents
  • Communicate with subcontractors via email and phone calls
  • Plan and schedule appointments and events
  • Greet and assist onsite guests
  • Answer inbound telephone calls
  • Develop and implement organized filing systems
  • Perform all other office tasks

Qualifications:

  • Previous experience in office administration or other related fields
  • Must be able to work with Microsoft word and excel.
  • Proficient with dropbox and web based software
  • Ability to prioritize and multitask
  • Excellent written and verbal communication skills
  • Strong attention to detail
  • ​Strong organizational skills