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Construction Administration Assistant Jobs (NOW HIRING)

Streamline USA

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Administration Assistant

Manhattan, NY · On-site

$19.75 - $26.75/hr

We are seeking an Administration Assistant to join our team! You will perform clerical and ... Construction Management Company

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Construction Administration Assistant information

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$12

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How much do construction administration assistant jobs pay per hour?

As of Sep 11, 2026, the average hourly pay for construction administration assistant in the United States is $21.03, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $23.32 per hour, depending on experience, location, and employer.

What does a construction administration assistant do?

A Construction Administration Assistant supports project managers and construction teams with administrative tasks such as managing documents, coordinating meetings, processing invoices, and maintaining project records. They help ensure communication between contractors, clients, and suppliers runs smoothly. Their work is essential for keeping construction projects organized, compliant, and on schedule. They may also assist with permits, safety reports, and other regulatory paperwork.

What are the key skills and qualifications needed to thrive as a construction administration assistant, and why are they important?

To thrive as a Construction Administration Assistant, strong organizational skills, attention to detail, and familiarity with construction documentation are essential, often supported by a high school diploma or associate degree in a relevant field. Proficiency with project management software (such as Procore or MS Project), Microsoft Office Suite, and document control systems is typically required. Effective communication, multitasking, and problem-solving abilities help someone excel in coordinating between teams and handling changing priorities. These skills ensure smooth project workflows, accurate record-keeping, and timely support for construction managers and teams.

What are some common challenges faced by construction administration assistants, and how can they be managed effectively?

Construction Administration Assistants often encounter challenges such as managing multiple project deadlines, coordinating communication between various teams, and handling a large volume of documentation. To manage these effectively, strong organizational skills, attention to detail, and proficiency with project management software are essential. Proactively prioritizing tasks, maintaining clear records, and fostering open communication with site managers and contractors can help ensure smooth operations and timely project completion.

What is the difference between Construction Administration Assistant vs Construction Project Coordinator?

AspectConstruction Administration AssistantConstruction Project Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in construction or administrationTypically requires a bachelor's degree in construction management, civil engineering, or related fields
Work EnvironmentOffice-based with site visits; supporting project teamsOffice and on-site coordination; overseeing project timelines and communication
Employer & Industry UsageUsed by construction firms, contractors, and project management companiesCommon in construction firms, engineering companies, and project management firms

The Construction Administration Assistant primarily handles administrative tasks, documentation, and supporting project teams, often with less emphasis on project oversight. In contrast, the Construction Project Coordinator takes on more responsibility for coordinating project activities, schedules, and communication. Both roles are essential in construction projects but differ in scope and level of project involvement.

What cities are hiring for Construction Administration Assistant jobs?

Cities with the most Construction Administration Assistant job openings:

What states have the most Construction Administration Assistant jobs?

States with the most job openings for Construction Administration Assistant jobs include:

What are popular job titles related to Construction Administration Assistant jobs?

For Construction Administration Assistant jobs, the most frequently searched job titles are:

Construction Administration Coordinator

Kansas City, MO • On-site

Hoefer Wysocki
51 - 200 employees
Learn more about Hoefer Wysockiexternal

Full-time

Re-posted 15 days ago

Job description

Job Title
Construction Administration Coordinator
Job Type
Full-time
Location
Kansas City - Kansas City, MO 64112 US (Primary)
Education
Some College Coursework Completed
Category
Construction Administration
Job Description
Hoefer Welker is looking to fill the role for Construction Administration Coordinator. The ideal candidate for this role shall have thorough understanding of construction process and all of the associated documents and have the ability to process and track all project information throughout the Construction Administration process while being highly organized with excellent communication skills.
Essential Responsibilities:
Assist Construction Administration Manager (CAM) in tracking and managing project information
  • Manage submittal packages and RFIs
  • Organize and maintain project samples
  • Large document distribution
  • Assist with creating Field Reports, Punch List reports, and other project documentation
  • Oversee and manage company archiving of electronic/paper project documents and samples
  • Subject matter expert for TonicDM and be responsible for company- wide TonicDM training, technology and PPE distribution.

Train new employees in TonicDM
Assist with Administrative team back up duties including, but not limited to:
  • Provide regular backup support for front desk coverage (answer incoming phone calls, greet visitors, etc.)
  • Provide backup support for general office management needs including supplies, conference room organization/clean up, etc.

Job Requirements
Education/Experience: A minimum of a high school diploma with some college coursework preferred. Experience in the Construction Process highly desirable.
Qualifications/Skills:
Proficiency in TonicDM preferred but not required. Microsoft Office, Deltek Vantagepoint, and Smartsheet knowledge preferred. Experience with Bluebeam and Software Interaction Procore, AUTODESK Forma and contractor-specific portals. Must be able to maintain detailed and organized files.
  • Self-motivated and self-starter with a strong work ethic, personally driven to consistently meet project and performance goals and deadlines
  • Ability to work independently as well as with various disciplines, and committed to being an effective, contributing team player
  • Embrace new technologies and constantly strive for greater efficiencies through process or technology improvements
  • Strong interpersonal skills with the ability to engage with different personality types
  • Works well under pressure with multiple tasks and deadlines
  • Must demonstrate a high level of accuracy and stable and dependable work performance
  • Responds in a timely manner to vendors, consultants, and staff with good written and verbal skills
  • Ability to multi-task and meet deadlines while handling the "on-demand" nature of the role

The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Equal Opportunity Employer/Veterans/Disabled

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