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Construction Administration Assistant Jobs in Delaware

IMC Construction

Assistant Superintendent

Newark, DE · On-site

... field administration/supervision and technical management for all construction operations ... Assist Superintendent to proactively identify and solve problems to minimize risk. • Ensure ...

IMC Construction

Superintendent

Newark, DE · On-site

• Provides on-site field administration/supervision and technical management for all construction operations, including direct supervision of Assistants, Foreman, subcontractors, and other ...

GREENMAN-PEDERSEN INC.

Senior Traffic Engineer

Milford, DE · On-site

$100K - $138K/yr

Support junior staff through technical guidance and mentoring * Assist with construction administration and respond to field issues as needed Qualifications * Bachelor's degree in civil engineering ...

Greenman-Pedersen, Inc.

Senior Traffic Engineer

Milford, DE · On-site

$100K - $138K/yr

Support junior staff through technical guidance and mentoring * Assist with construction administration and respond to field issues as needed Qualifications * Bachelor's degree in civil engineering ...

Hirebridge

Assistant Superintendent

Newark, DE · On-site

... field administration/supervision and technical management for all construction operations ... Update, maintain, communicate, and manage all subcontractors and vendors to the schedule. * Assist ...

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Construction Administration Assistant information

What does a construction administration assistant do?

A Construction Administration Assistant supports project managers and construction teams with administrative tasks such as managing documents, coordinating meetings, processing invoices, and maintaining project records. They help ensure communication between contractors, clients, and suppliers runs smoothly. Their work is essential for keeping construction projects organized, compliant, and on schedule. They may also assist with permits, safety reports, and other regulatory paperwork.

What are the key skills and qualifications needed to thrive as a construction administration assistant, and why are they important?

To thrive as a Construction Administration Assistant, strong organizational skills, attention to detail, and familiarity with construction documentation are essential, often supported by a high school diploma or associate degree in a relevant field. Proficiency with project management software (such as Procore or MS Project), Microsoft Office Suite, and document control systems is typically required. Effective communication, multitasking, and problem-solving abilities help someone excel in coordinating between teams and handling changing priorities. These skills ensure smooth project workflows, accurate record-keeping, and timely support for construction managers and teams.

What are some common challenges faced by construction administration assistants, and how can they be managed effectively?

Construction Administration Assistants often encounter challenges such as managing multiple project deadlines, coordinating communication between various teams, and handling a large volume of documentation. To manage these effectively, strong organizational skills, attention to detail, and proficiency with project management software are essential. Proactively prioritizing tasks, maintaining clear records, and fostering open communication with site managers and contractors can help ensure smooth operations and timely project completion.

What is the difference between Construction Administration Assistant vs Construction Project Coordinator?

AspectConstruction Administration AssistantConstruction Project Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in construction or administrationTypically requires a bachelor's degree in construction management, civil engineering, or related fields
Work EnvironmentOffice-based with site visits; supporting project teamsOffice and on-site coordination; overseeing project timelines and communication
Employer & Industry UsageUsed by construction firms, contractors, and project management companiesCommon in construction firms, engineering companies, and project management firms

The Construction Administration Assistant primarily handles administrative tasks, documentation, and supporting project teams, often with less emphasis on project oversight. In contrast, the Construction Project Coordinator takes on more responsibility for coordinating project activities, schedules, and communication. Both roles are essential in construction projects but differ in scope and level of project involvement.

What cities in Delaware are hiring for Construction Administration Assistant jobs?

Cities in Delaware with the most Construction Administration Assistant job openings:

Construction Administrator

Milford, DE • On-site

Davis Bowen Friedel
Civil Engineering Construction • 51 - 200 employees
Learn more about Davis Bowen Friedelexternal

$27 - $34/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 8 days ago

Job description

Overview

At Davis, Bowen & Friedel, Inc. (DBF), our Construction Administrators, play a critical role in the success of our projects. In coordination with the project manager, they are responsible for ensuring terms, plans, specifications, and budgets are adhered to during the construction phase. In our continual ambition of improving our communities, our Contract Administrators assist our clients through projects even when they are not from DBF.


In this role, we are looking for an individual who is eager to improve our built environment. They should be well versed in reading and understanding construction plans. Knowledge of contract administration development is required. Organizational skills and the ability to effectively serve as a liaison between clients, contractors, and project managers are a must. The candidate selected will be responsible for building a construction/rehabilitation administration.


DBF’s portfolio includes projects of a wide variety, so if you are looking to expand your repertoire and improve your abilities, this position is the perfect fit for you. We also offer several opportunities for promotion if you meet our needs. This is an on-site, in-person position only. No hybrid or remote work is available at this time.


Responsibilities

  • Review and interpret plans, blueprints, site layouts, specifications, and construction details to ensure compliance with contract and legal requirements.
  • Review project submittals, schedules, test reports, and close-out documents.
  • Conduct pre-construction and construction phase progress meetings and develop meeting minutes.
  • Assist with requests for information (RFIs) and seek input from the design team for clarifications.
  • Review all payment applications and coordinate approved applications for signature by the project manager.
  • Review change order requests and present to project manager for approval.


Education & Skills

The applicant shall possess at least a two-year (2) degree in engineering or construction management. The candidate must have experience with construction and construction documents. Knowledge of AutoCAD and Revit is a plus but not required. Experience in compiling and editing specifications is also a plus but not required.  


Key Qualifications

The preferred candidate should be:

  • Detail Oriented – Ability to exercise attention to detail and have a solid understanding of how buildings and sites are constructed.
  • Client Focused – Ability to respond to project needs in a timely manner.
  • An Effective Communicator – Ability to clearly communicate ideas, actively listen, and ask appropriate questions.
  • A Critical Thinker – Ability to problem solve, make good decisions, and adapt to a fast-paced environment.  


Benefits

We attract the best in the industry with our competitive benefits package.

Benefits include:

  • Medical, dental and vision insurance
  • Life and disability insurance
  • 401(k) plan with company match
  • Annual paid time off (PTO)
  • Paid holidays
  • Flexible summer hours
  • Education Assistance and professional licensing reimbursement
  • Flexible savings account
  • Bonus pay