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Conference Associate Jobs in Chicago, IL (NOW HIRING)

Elevance Health

Facilities Associate Lead

Chicago, IL · On-site

$70K - $105K/yr

Facilities Associate Lead Facilities Associate Lead Location: This role requires associates to work ... Experience coordinating conference room, meeting, and event space setups, including room ...

Elevance Health

Facilities Associate Lead

Chicago, IL · On-site

$70K - $105K/yr

Facilities Associate Lead Facilities Associate Lead Location: This role requires associates to work ... Experience coordinating conference room, meeting, and event space setups, including room ...

Elevance Health

Facilities Associate Lead

Chicago, IL

$70K - $105K/yr

Facilities Associate Lead Location: This role requires associates to work from the location in ... Experience coordinating conference room, meeting, and event space setups, including room ...

Nourish

Research Associate

Chicago, IL · On-site +1

About the Role As our first Research Associate, you will play a foundational role in building the ... Research writing -- Draft white papers and conference abstracts; contribute to peer-reviewed ...

aba

Antitrust - Program Associate

Chicago, IL

The Program Associate assists in the design and development of programs, projects and activities of ... Responsible for conference reporting, payments, and membership audits. * Oversees CLE accreditation ...

SPS-North America

Client Service Associate

Chicago, IL · On-site

$18 - $20/hr

Client Services Associate Location: Westlake, TX 76262 Employment Type: Full-time | Onsite We're ... Set up meeting and conference rooms * Support pantry, barista, or kitchen areas * Perform light ...

SPS-North America

Client Service Associate

Chicago, IL

$18 - $20/hr

Client Services Associate Location: Westlake, TX 76262 Employment Type: Full-time | Onsite We're ... Set up meeting and conference rooms * Support pantry, barista, or kitchen areas * Perform light ...

SPS-North America

Client Service Associate

Chicago, IL

$15 - $20.50/hr

Client Services Associate Location: Westlake, TX 76262 Employment Type: Full-time | Onsite We're ... Set up meeting and conference rooms * Support pantry, barista, or kitchen areas * Perform light ...

WJE

Administrative Associate

Northbrook, IL · On-site

$25.38 - $38.08/hr

Coordinate internal meetings, webinars, lunch presentations, conference calls, and office outings/activities * Work closely with other administrative associates to ensure the flow of work, effective ...

Office Depot

Warehouse Office Associate

Carol Stream, IL · On-site

$19/hr

... conference room bookings, organize accommodations, and support logistics for meetings and small ... associates assigned to this classification and are not intended to be a complete list of all ...

Office Depot

Warehouse Office Associate

Carol Stream, IL

$17.50 - $23.50/hr

... conference room bookings, organize accommodations, and support logistics for meetings and small ... associates assigned to this classification and are not intended to be a complete list of all ...

Sevita

Teacher Associate

Mount Prospect, IL · On-site

$20 - $21/hr

Teacher Associate / T.A. * Mount Prospect, IL * NeuroRestorative facility located on East Business ... Instruct students when a teacher is involved in a team meeting or parent conference. * Keep on ...

COFCO

Account Associate

Oak Brook, IL · On-site

$65K - $85K/yr

... conference furnishings to architectural solutions including modular walls, flooring, lighting ... The Account Associate will assist in coordinating day-to-day activities, tracking accountability ...

Henricksen

Account Associate

Oak Brook, IL · On-site

$65K - $85K/yr

... conference furnishings to architectural solutions including modular walls, flooring, lighting ... The Account Associate will assist in coordinating day-to-day activities, tracking accountability ...

Compass Group

TECHNOLOGY ADVOCATE - IL

Chicago, IL

You will coordinate conference guests and business services for multipurpose conference rooms ... Click here to Learn More about the Compass Story Associates at Waveguide are offered many fantastic ...

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Conference Associate information

What is the difference between Conference Associate vs Event Coordinator?

AspectConference AssociateEvent Coordinator
Required CredentialsHigh school diploma or equivalent; some roles prefer a bachelor's degreeHigh school diploma; often a bachelor's degree in hospitality, marketing, or related fields
Work EnvironmentConference venues, hotels, or corporate settings during eventsVaries from corporate offices to event sites, including conferences, weddings, and festivals
Employer & Industry UsagePrimarily in conference centers, associations, and corporate event planningIn hospitality, event planning companies, and corporate sectors

While both roles involve supporting events, a Conference Associate typically focuses on assisting with conference-specific tasks such as registration and logistics, often within conference centers or associations. An Event Coordinator has a broader scope, managing various types of events, including conferences, requiring more extensive planning and coordination skills.

How does a Conference Associate typically collaborate with other event team members during large conferences?

As a Conference Associate, you will work closely with various event staff, including coordinators, technical teams, and customer service personnel, to ensure the smooth execution of conference activities. Collaboration often involves coordinating logistics, assisting with attendee registration, supporting speakers, and troubleshooting issues as they arise. Strong communication and adaptability are essential, as you'll frequently shift between roles to support the team's collective goals and contribute to a successful event experience.

What are Conference Associates?

Conference Associates are professionals who assist in the planning, coordination, and execution of conferences and events. Their responsibilities often include managing registration, supporting speakers and attendees, handling logistics, and ensuring the event runs smoothly. They play a critical role in delivering a successful and organized experience for all participants, often working closely with event planners and vendors. This role requires strong communication, organizational, and problem-solving skills.

What are the key skills and qualifications needed to thrive as a Conference Associate, and why are they important?

To thrive as a Conference Associate, you need strong organizational abilities, attention to detail, and experience in event coordination, often supported by a bachelor's degree in hospitality, communications, or a related field. Familiarity with event management software, registration platforms, and audiovisual systems is typically required. Excellent interpersonal skills, problem-solving abilities, and adaptability help you manage attendee needs and unexpected challenges. These skills ensure smooth event execution, high attendee satisfaction, and successful conference outcomes.
What are the most commonly searched types of Conference jobs in Chicago, IL? The most popular types of Conference jobs in Chicago, IL are:
What cities near Chicago, IL are hiring for Conference Associate jobs? Cities near Chicago, IL with the most Conference Associate job openings:
Conference Associate jobs near you

Community Associate

Workbox Holdings, Inc.

Chicago, IL • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 8 days ago

Job description

ABOUT WORKBOX
Workbox is a national workspace operator that goes beyond coworking-our ecosystem accelerates ambition, cultivates connections, and helps businesses thrive. In addition to office space and coworking solutions, we offer connection to a network of investors, professional specialists, and high growth businesses across our entire portfolio. Our workspace products include private offices, reserved desks and floating memberships, as well as meeting rooms and event spaces. We currently operate 13 locations, encompassing over 400,000 square feet, in seven cities across the U.S., and our differentiation has led to us being one of the fastest growing workspace operators in the country.
ABOUT THE OPPORTUNITY
As we continue to expand our real estate footprint, we are seeking a full-time Community Associate to be based in Chicago. The Community Associate will be supporting Community Managers across our Chicago portfolio. As operational needs evolve, you may be assigned to a primary location. The Community Associate will report directly to the Senior Community Manager and interact daily with other internal company departments, as well as external vendors and partners.
This position is a high-impact, high-visibility role that serves not merely as a front desk presence, but as a catalyst for success. The Community Associate is the face of Workbox, responsible for fostering an engaged, supportive, and dynamic community experience that aligns with our mission of empowering entrepreneurs and businesses to grow. Together with the Senior Community Manager, the Community Associate plays a pivotal role in creating a warm, professional, and service-driven environment that helps members feel valued, connected, and positioned for success. This position is perfect for someone who thrives in a high-energy, community-focused environment and enjoys helping others succeed. If you are passionate about creating meaningful connections and providing exceptional customer service, this role is for you.
KEY RESPONSIBILITIES
Operations & Facility Upkeep
  • Maintaining the overall cleanliness and presentation of the space, including:
    • Regularly checking floors to ensure all common areas, kitchens and bathrooms remain tidy and well-stocked, including wiping down surfaces, restocking essential supplies, and ensuring trash and recycling are properly managed.
    • Brewing coffee and running dishwashers daily.
    • Preparing and clearing conference rooms.
    • Identifying and promptly reporting any facility maintenance issues.
  • Maintaining a warm, welcoming and professional front desk environment, greeting visitors, receiving deliveries, and ensuring smooth daily operations.
  • Handling guest check-ins, workspace tours, and inquiries, while ensuring compliance with visitor policies.
  • Monitoring and managing building logistics such as mail distribution, office supplies, and workspace organization.
  • Assisting in coordinating member move-ins and move-outs, ensuring a seamless experience.
  • Providing light technical support for in-space amenities such as automated coffee machines, AV equipment, and conference room booking platforms.
  • Acting as a liaison between members and the operations team, escalating facility-related concerns as needed.

Member Experience & Community Engagement
  • Being the first point of contact for members and guests, ensuring every interaction is warm, personalized, and professional.
  • Learning members' names, businesses, and goals, creating opportunities for curated connections that drive growth.
  • Proactively identifying ways to support member success through thoughtful gestures, networking introductions, and community-driven experiences.
  • Supporting and executing member events and programming that enhance engagement and add value.
  • Ensuring all members feel heard and supported by promptly addressing inquiries and providing tailored solutions.
  • Championing Workbox's culture of belonging by celebrating member wins, milestones, and contributions.

Service, Hospitality & Workbox Standards
  • Anticipating member needs before they arise, delivering proactive, thoughtful service.
  • Maintaining the Workbox standard of hospitality by ensuring shared spaces are organized, welcoming, and fully operational.
  • Being a brand ambassador by embodying Workbox's commitment to genuine attentiveness, transformative experiences, and authentic relationships.
  • Ensuring the environment remains clean, professional, and conducive to productivity throughout the day.

Growth & Business Impact
  • Encouraging members to leverage Workbox resources and partnerships to advance their businesses.
  • Identifying opportunities to introduce Workbox offerings that enhance member success and retention.
  • Collaborating with the Senior Community Manager and leadership team to continuously improve the member experience.

Event Coordination & Monitoring
  • Collaborating with the Event Sales Manager and assisting in event coordination, as needed.
  • Managing on-site event setup, ensuring audio-visual equipment is properly configured, and teardown.
  • Communicating regularly with the event host, troubleshooting issues, and assisting with event needs.
  • Monitoring after-hours events on as needed basis (with potential for additional compensation).
  • Provide sales support or coverage when the Events Director is unavailable, handling inquiries and ensuring the sales cycle for leads continue.

Requirements
  • 1-3 years of experience in facility management, customer service, hospitality, coworking, or community engagement preferred.
  • Familiarity with multi-site operations.
  • Bachelor's degree preferred.
  • Strong interpersonal skills with the ability to build genuine relationships.
  • A natural problem-solver who takes initiative and remains adaptable in a dynamic workspace.
  • Highly organized with excellent time management and multitasking abilities.
  • Comfortable with light cleaning duties and maintaining a well-kept environment.
  • Passionate for entrepreneurship, business growth, and creating an inclusive, collaborative environment.
  • Comfortable using workspace technology (e.g., booking systems, CRM platforms, communication tools).
  • A team player with a positive attitude and a strong sense of ownership and accountability.

Benefits
Anticipated salary: $45,000 annually
Comprehensive health benefits, including medical, dental and vision coverage
Company-paid life insurance
401(k) plan
Generous paid time off
FSA, HSA and commuter benefits
Ongoing training and professional development

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