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Conference Assistant Jobs in Seattle, WA (NOW HIRING)

Cooley

IP Practice Support Assistant

Seattle, WA · On-site

$52K - $74K/yr

IP Practice Support Assistant Cooley is seeking an IP Practice Support Assistant to join the IP ... Reserve conference rooms, schedule conference calls and coordinate other meeting logistics Skills ...

HealthPoint

Executive Assistant

Renton, WA · On-site

$28 - $42.27/hr

The Executive Assistant is responsible for providing high-level administrative support to ... Tasks include scheduling, arranging conference space and catering, preparing, and assembling ...

City of SeaTac, WA

Executive Assistant

Seatac, WA · On-site

$98K - $125K/yr

Maintain appointment, meetings and conference calendars for the City Manager and coordinate travel ... assist in collecting information for inclusion in management reports and/or Council packets.

VAN NESS FELDMAN LLP

Executive Legal Assistant

Seattle, WA · On-site

$65K - $85K/yr

Van Ness Feldman seeks an Executive Legal Assistant to join our exciting and ambitious Electric ... Manage calendars, schedule meetings, coordinate conference calls, and arrange travel. * Prepare ...

VAN NESS FELDMAN LLP

Executive Legal Assistant

Seattle, WA · On-site

$65K - $85K/yr

Van Ness Feldman seeks an Executive Legal Assistant to join our exciting and ambitious Electric ... Manage calendars, schedule meetings, coordinate conference calls, and arrange travel. * Prepare ...

TalentBurst

Administrative Assistant

Bellevue, WA

$20.25 - $27.25/hr

... conference/meeting room set-up, catering, and logistical arrangements for onsite and offsite meetings and events, and provide on-location support for team activities and outings Assist with ...

Uw

Assistant Athletic Trainer

Seattle, WA · On-site

$105K/yr

Washington Athletics has an outstanding opportunity for an Assistant Athletic Trainer to join their ... NCAA, the Conference, the State of Washington and any other governing body is of paramount ...

Precious Home Care LLC

Personal Assistant

Tacoma, WA · On-site

As a Personal Assistant, you will be stepping into a role with many hats, and responsibilities can ... Schedule business meetings and conference calls * Help coordinate special events, trainings, and ...

Mead & Hunt

Administrative Assistant

Seattle, WA · On-site

$30 - $40/hr

Monitor and maintain inventory including office supplies, office equipment, postage accounts, conference areas, vehicles, and kitchenette areas (if applicable) * Assist with tasks requested by ...

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All JobsConference JobsConference Assistant JobsConference Assistant Jobs in Seattle, WA

Conference Assistant information

See Seattle, WA salary details

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How much do conference assistant jobs pay per hour?

As of Aug 15, 2026, the average hourly pay for conference assistant in Seattle, WA is $21.55, according to ZipRecruiter salary data. Most workers in this role earn between $17.21 and $26.54 per hour, depending on experience, location, and employer.

What is a conference assistant?

Conference Assistants are support staff who help organize and manage events, such as conferences, seminars, and meetings. Their duties typically include setting up venues, registering attendees, providing information, assisting speakers, handling audio-visual equipment, and ensuring the event runs smoothly. They play a crucial role in creating a positive experience for participants by addressing issues quickly and offering excellent customer service. Conference Assistants often work both before and during the event to ensure all logistical details are covered.

What does a conference assistant do?

A conference assistant works with the conference director and event planner to produce a conference. As a conference assistant, your job duties may include printing promotional materials and promoting the event on social media, registering attendees, answering questions from attendees during the event, and providing support to the conference director. The qualifications to become a conference assistant include a positive attitude and the willingness to work hard. Experience in event planning is a plus.

What are some common challenges faced by conference assistants during large-scale events?

Conference Assistants often face challenges such as managing multiple tasks simultaneously, adapting to last-minute changes in schedules, and ensuring smooth communication among event staff, speakers, and attendees. They need to stay organized and calm under pressure, as issues like technical difficulties or unexpected attendee requests can arise. Successful Conference Assistants rely on teamwork, quick problem-solving skills, and a proactive approach to ensure that the event runs efficiently and provides a positive experience for everyone involved.

What are the key skills and qualifications needed to thrive as a conference assistant, and why are they important?

To thrive as a Conference Assistant, you need strong organizational skills, attention to detail, and experience in event planning or hospitality. Familiarity with registration software, scheduling tools, and basic audiovisual equipment is often required. Excellent communication, flexibility, and a customer-focused attitude help you effectively support attendees and colleagues. These skills ensure smooth event operations, high attendee satisfaction, and the ability to address unexpected challenges efficiently.

What is the difference between Conference Assistant vs Event Coordinator?

AspectConference AssistantEvent Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeBachelor's degree often preferred; certifications like CMP can be advantageous
Work EnvironmentConference venues, hotels, or conference centers during eventsVaries from corporate offices to outdoor venues, planning and overseeing events
Employer & Industry UsageEvent management companies, conference centers, universitiesCorporate, nonprofit, hospitality, and event planning firms
Common Search & Comparison IntentUnderstanding entry-level roles assisting with conference logisticsPlanning and managing larger or more complex events

Conference Assistants typically support event logistics at conferences, focusing on setup, registration, and attendee assistance. In contrast, Event Coordinators handle broader planning, vendor management, and overall event execution. Both roles require strong organizational skills, but Event Coordinators often have more responsibilities and experience.

More about Conference Assistant jobs

What are the most commonly searched types of Conference jobs in Seattle, WA?

The most popular types of Conference jobs in Seattle, WA are:

What cities near Seattle, WA are hiring for Conference Assistant jobs?

Cities near Seattle, WA with the most Conference Assistant job openings:

Conference Assistant jobs near you
Infographic showing various Conference Assistant job openings in Seattle, WA as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, 1% Temporary, and 3% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $44,814 per year, or $21.5 per hour.

IP Practice Support Assistant

Cooley

Seattle, WA • On-site

$52K - $74K/yr

Full-time

Medical, Dental, Vision, Life, PTO

Posted 12 days ago

Job description

IP Practice Support Assistant
Cooley is seeking an IP Practice Support Assistant to join the IP Services team.

Position Summary: The IP Practice Support Assistant (IP PSA) will assist with various administrative projects and duties in support of practitioners, specialists, and paralegals in the Patent Prosecution and Counseling and Trademark, Copyright and Advertising practice groups. Specific duties include, but are not limited to, the following:

Position responsibilities:

  • Process new docket number requests, conflict checks and new matter number requests

  • Obtain patent documents via public and/or firm-vendor resources

  • Order/secure certified patent/trademark documents

  • Upload Information Disclosure Statement (IDS) references via EFS

  • Assist with special projects

  • Obtain timekeeper approval and coordinate payment for foreign associate invoices

  • Process domestic vendor invoices and expense reimbursements using Chrome River

  • Enter practitioner time and fixed fees in IntApp Time, as requested

  • Assist with organization of monthly client bills (electronic/manual) and other billing tasks (bookmarking prebills, cover letters)

  • Update iManage in accordance with practice group electronic file guidelines

  • Prepare labels and packages for courier delivery

  • Assist with general printing, copying and scanning requests

  • Coordinate and schedule travel

  • Reserve conference rooms, schedule conference calls and coordinate other meeting logistics

Skills & Experience

Required:

  • Available to work overtime, as required

  • After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications

Preferred:

  • Bachelor's Degree

  • Previous administrative experience in a professional service industry

Competencies

  • Customer service oriented, as demonstrated by strong attention to detail, organization and ability to prioritize work tasks and manage deadlines based upon internal and external client needs

  • Ability to work independently and under pressure/tight time constraints

  • Creative and entrepreneurial approach to problem-solving and process improvement

  • Flexible and agile, ability to reprioritize with changes in the business

  • Strong initiative and a get-it-done attitude

  • Excellent communication and interpersonal skills

Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE.

The expected hourly pay range for this position with a work schedule of 40 hours per week is $25.00 - $36.00 ($52,000.00 - $74,880.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.

We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off ("PTO") and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.

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