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Conference Assistant Jobs in Milwaukee, WI (NOW HIRING)

Ricoh USA, Inc.

Facilities Support Specialist

Oconomowoc, WI · On-site

$18 - $23.75/hr

Understand and follow the conference room presentation standards as outlined in the set-up guide ... Respond to radio communication from Coordinator and/or Supervisor to assist with A/V and room setup ...

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Conference Assistant information

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How much do conference assistant jobs pay per hour?

As of Aug 23, 2026, the average hourly pay for conference assistant in Milwaukee, WI is $18.65, according to ZipRecruiter salary data. Most workers in this role earn between $14.90 and $22.98 per hour, depending on experience, location, and employer.

What is a conference assistant?

Conference Assistants are support staff who help organize and manage events, such as conferences, seminars, and meetings. Their duties typically include setting up venues, registering attendees, providing information, assisting speakers, handling audio-visual equipment, and ensuring the event runs smoothly. They play a crucial role in creating a positive experience for participants by addressing issues quickly and offering excellent customer service. Conference Assistants often work both before and during the event to ensure all logistical details are covered.

What does a conference assistant do?

A conference assistant works with the conference director and event planner to produce a conference. As a conference assistant, your job duties may include printing promotional materials and promoting the event on social media, registering attendees, answering questions from attendees during the event, and providing support to the conference director. The qualifications to become a conference assistant include a positive attitude and the willingness to work hard. Experience in event planning is a plus.

What are the key skills and qualifications needed to thrive as a conference assistant, and why are they important?

To thrive as a Conference Assistant, you need strong organizational skills, attention to detail, and experience in event planning or hospitality. Familiarity with registration software, scheduling tools, and basic audiovisual equipment is often required. Excellent communication, flexibility, and a customer-focused attitude help you effectively support attendees and colleagues. These skills ensure smooth event operations, high attendee satisfaction, and the ability to address unexpected challenges efficiently.

What are some common challenges faced by conference assistants during large-scale events?

Conference Assistants often face challenges such as managing multiple tasks simultaneously, adapting to last-minute changes in schedules, and ensuring smooth communication among event staff, speakers, and attendees. They need to stay organized and calm under pressure, as issues like technical difficulties or unexpected attendee requests can arise. Successful Conference Assistants rely on teamwork, quick problem-solving skills, and a proactive approach to ensure that the event runs efficiently and provides a positive experience for everyone involved.

What is the difference between Conference Assistant vs Event Coordinator?

AspectConference AssistantEvent Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeBachelor's degree often preferred; certifications like CMP can be advantageous
Work EnvironmentConference venues, hotels, or conference centers during eventsVaries from corporate offices to outdoor venues, planning and overseeing events
Employer & Industry UsageEvent management companies, conference centers, universitiesCorporate, nonprofit, hospitality, and event planning firms
Common Search & Comparison IntentUnderstanding entry-level roles assisting with conference logisticsPlanning and managing larger or more complex events

Conference Assistants typically support event logistics at conferences, focusing on setup, registration, and attendee assistance. In contrast, Event Coordinators handle broader planning, vendor management, and overall event execution. Both roles require strong organizational skills, but Event Coordinators often have more responsibilities and experience.

More about Conference Assistant jobs

What are the most commonly searched types of Conference jobs in Milwaukee, WI?

The most popular types of Conference jobs in Milwaukee, WI are:

What cities near Milwaukee, WI are hiring for Conference Assistant jobs?

Cities near Milwaukee, WI with the most Conference Assistant job openings:

Conference Assistant jobs near you
Infographic showing various Conference Assistant job openings in Milwaukee, WI as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 91% Physical, 1% Hybrid, and 8% Remote job distribution, with an average salary of $38,797 per year, or $18.7 per hour.

Executive/Human Resources Assistant

ABD Direct

River Hills, WI • On-site

$55K - $65K/yr

Other

Posted 20 days ago

Job description

Executive Administrative Support

Manage calendars for Managing Directors, including scheduling meetings, coordinating availability, and resolving calendar conflicts.

Schedule and coordinate internal and external meetings, including preparing agendas, meeting materials, conference rooms, video links, and follow-up items as needed.

Coordinate travel arrangements, including flights, hotels, transportation, itineraries, and related logistics.

Prepare and submit expense reports accurately and timely, ensuring proper documentation and compliance with company policies.

Assist with special projects, presentations, correspondence, and administrative tasks as assigned.

Serve as a professional point of contact for internal and external stakeholders on behalf of company leadership.

Handle confidential and sensitive information with professionalism and discretion.

Human Resources Support

Provide administrative and generalist support to the HR Department across core HR functions.

Assist with onboarding activities, including preparing new hire materials, coordinating schedules, supporting orientation, and ensuring completion of required documentation.

Support recruitment activities, including posting positions, scheduling interviews, communicating with candidates, and maintaining applicant tracking information.

Maintain employee records and HR files in accordance with company policy and applicable requirements.

Assist with employee questions related to basic HR policies, benefits, timekeeping, payroll processes, and general employment information.

Support HR communications, employee announcements, training coordination, and employee engagement activities.

Assist with benefits administration tasks, including enrollment support, employee communication, and coordination with vendors as needed.

Help track compliance-related documentation, training completion, and other HR deadlines.

Provide support for performance management, employee relations documentation, and HR reporting as requested.

Assist with planning and coordination of employee events, recognition programs, and company initiatives.

Qualifications

Associate's or bachelor's degree in Human Resources, Business Administration, or a related field preferred.

Prior experience in an administrative, executive assistant, HR assistant, or HR coordinator role preferred.

Strong organizational skills with the ability to manage multiple priorities and deadlines.

Excellent written and verbal communication skills.

High level of professionalism, discretion, and confidentiality.

Strong attention to detail and accuracy.

Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.

Experience with HRIS, applicant tracking systems, payroll systems, or expense reporting platforms preferred.

Ability to work independently while also collaborating effectively with leadership, HR, and employees.

Strong customer-service orientation and a positive, approachable demeanor.

Key Competencies

Confidentiality and sound judgment

Calendar and priority management

Attention to detail

Professional communication

Follow-through and accountability

Employee service mindset

Adaptability and problem-solving

Team collaboration

Initiative and resourcefulness

Salary Range: $55,000 to $65,000

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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