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Conference Assistant Jobs in Oklahoma (NOW HIRING)

Utulsa

Assistant Coach Womens Rowing

Tulsa, OK · On-site

The Assistant Coach reports to the Head Women's Rowing Coach and is responsible for all aspects of ... Athletic Conference; knowledge of NCAA rules and regulations; ability to work closely with a ...

Oral Roberts University

Administrative Assistant

Tulsa, OK

$16 - $21.50/hr

Schedules meetings on calendar for conference room and/or auditoriums, noting who and what time the ... Prepare and send invoices, maintain client databases, track accounts, and assist with copying and ...

Oral Roberts University

Administrative Assistant

Tulsa, OK · On-site

$16 - $21.50/hr

Schedules meetings on calendar for conference room and/or auditoriums, noting who and what time the ... Prepare and send invoices, maintain client databases, track accounts, and assist with copying and ...

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Conference Assistant information

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$11

$17

$27

How much do conference assistant jobs pay per hour?

As of Aug 10, 2026, the average hourly pay for conference assistant in Oklahoma is $17.48, according to ZipRecruiter salary data. Most workers in this role earn between $13.99 and $21.54 per hour, depending on experience, location, and employer.

What is a conference assistant?

Conference Assistants are support staff who help organize and manage events, such as conferences, seminars, and meetings. Their duties typically include setting up venues, registering attendees, providing information, assisting speakers, handling audio-visual equipment, and ensuring the event runs smoothly. They play a crucial role in creating a positive experience for participants by addressing issues quickly and offering excellent customer service. Conference Assistants often work both before and during the event to ensure all logistical details are covered.

What does a conference assistant do?

A conference assistant works with the conference director and event planner to produce a conference. As a conference assistant, your job duties may include printing promotional materials and promoting the event on social media, registering attendees, answering questions from attendees during the event, and providing support to the conference director. The qualifications to become a conference assistant include a positive attitude and the willingness to work hard. Experience in event planning is a plus.

What are some common challenges faced by conference assistants during large-scale events?

Conference Assistants often face challenges such as managing multiple tasks simultaneously, adapting to last-minute changes in schedules, and ensuring smooth communication among event staff, speakers, and attendees. They need to stay organized and calm under pressure, as issues like technical difficulties or unexpected attendee requests can arise. Successful Conference Assistants rely on teamwork, quick problem-solving skills, and a proactive approach to ensure that the event runs efficiently and provides a positive experience for everyone involved.

What are the key skills and qualifications needed to thrive as a conference assistant, and why are they important?

To thrive as a Conference Assistant, you need strong organizational skills, attention to detail, and experience in event planning or hospitality. Familiarity with registration software, scheduling tools, and basic audiovisual equipment is often required. Excellent communication, flexibility, and a customer-focused attitude help you effectively support attendees and colleagues. These skills ensure smooth event operations, high attendee satisfaction, and the ability to address unexpected challenges efficiently.

What is the difference between Conference Assistant vs Event Coordinator?

AspectConference AssistantEvent Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeBachelor's degree often preferred; certifications like CMP can be advantageous
Work EnvironmentConference venues, hotels, or conference centers during eventsVaries from corporate offices to outdoor venues, planning and overseeing events
Employer & Industry UsageEvent management companies, conference centers, universitiesCorporate, nonprofit, hospitality, and event planning firms
Common Search & Comparison IntentUnderstanding entry-level roles assisting with conference logisticsPlanning and managing larger or more complex events

Conference Assistants typically support event logistics at conferences, focusing on setup, registration, and attendee assistance. In contrast, Event Coordinators handle broader planning, vendor management, and overall event execution. Both roles require strong organizational skills, but Event Coordinators often have more responsibilities and experience.

More about Conference Assistant jobs
What are the most commonly searched types of Conference jobs in Oklahoma? The most popular types of Conference jobs in Oklahoma are:
What cities in Oklahoma are hiring for Conference Assistant jobs? Cities in Oklahoma with the most Conference Assistant job openings:
Conference Assistant jobs near you
Infographic showing various Conference Assistant job openings in Oklahoma as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $36,359 per year, or $17.5 per hour.

Assistant Front Desk Manager - NCED Hotel & Conference Center

Aramark

Norman, OK • On-site

$15.50 - $19.75/hr

Full-time

PTO

Re-posted 14 days ago

Aramark rating

5.9

Company rating: 5.9 out of 10

Based on 1,265 frontline employees who took The Breakroom Quiz

389th of 485 rated business services

Job description

Job Responsibilities
  • Maintains a high level of customer service, hospitality, and professionalism.
  • Assists in daily operations of Front Desk, Concierge, Gift Shop, and Shipping/Receiving.
  • Supports team members in meeting and exceeding guest expectations.
  • Reviews and responds to daily Pass-On notes, Checklists, and Night Audit information.
  • Assists with preparing and distributing weekly Group Summaries.
  • Participates in weekly team meetings with Supervisors and the Group Rooms Coordinator.
  • Ensures effective communication between all departments.
  • Helps resolve guest, client, and staff concerns quickly and professionally.
  • Assists with reviewing Group Resumes and preparing teams for incoming groups and events.
  • Supports special billing processes, rate code understanding, and reservation accuracy.
  • Coordinates with staff to manage Out-of-Order rooms, special requests, room blocks, and guest profiles in OPERA.
  • Helps prepare staff schedules, monitor labor needs, support PTO tracking, and minimize overtime.
  • Assists with payroll accuracy, timecard verification, and obtaining necessary signatures.
  • Supports coaching, corrective actions, and documented performance reviews as directed by the Front Office Manager.
  • Participates in conducting staff meetings and trainings.
  • Assists with interviewing and onboarding when vacancies occur.
  • Helps maintain safety, cleanliness, and organization of office and work areas.
  • Ensures compliance with local health codes and operational standards.
  • Performs other duties as assigned.
  • Schedules and prepares for staff meetings and trainings.
  • Prepares yearly performance reviews and schedules time to discuss with each employee.
  • When vacancies occur, participates in the interview process for potential hires.
  • Ensures that all employees understand emergency procedures so that in the event of an emergency the procedures are executed with accuracy and in a timely fashion.
  • Retail responsible for inventory, ordering, receiving, efficiency of Gift Shop operations
  • Ensuring compliances with Health Code inspections and ensuring we are compliant with all local agencies.
  • Responsible for maintaining safe, clean, and well-organized office and work areas.
  • Recruit and train all front desk personnel.
  • Oversee all front desk operations.
  • Any other duties as assigned.
  • Assists with making of Starbucks drinks
  • Responsible for learning the We Proudly Brew © Program
  • Assisting with inventory counts as directed

This job profile does not contain a comprehensive listing of all required activities, duties, or responsibilities. Job duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.
Qualifications
  • Associate degree in Hospitality, Business, Retail Management, or related field preferred; or equivalent experience. 1-2 years of hospitality or customer-service leadership experience required.
  • Prior retail experience strongly preferred, including inventory management, merchandising, point-of-sale systems, and maintaining visual standards.
  • Strong computer skills, including OPERA, Outlook, Word, Excel, and hotel-related systems (preferred). RetailPro,
  • Excellent verbal and written communication skills.
  • Strong organizational, problem-solving, and multitasking abilities in a fast-paced environment.
  • Ability to coach, train, and support a diverse team.
  • Ability to work independently with strong time-management skills.
  • A strong commitment to teamwork, guest service excellence, and maintaining high operational standards.
  • Associate degree in Hospitality, Business, Retail Management, or related field preferred; or equivalent experience.

About Aramark
Our Mission
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
About Aramark
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook, Instagram and Twitter.

What Aramark employees say

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Aramark logo

About Aramark

Sourced by ZipRecruiter

The people of Aramark proudly serve millions of guests every day through food, facilities, and uniform services in 19 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook, Instagram and Twitter.

Industry

Hospitality services and facilities support services

Company size

10,000+ Employees

Headquarters location

Philadelphia, PA, US

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