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The Position The City of Rohnert Park is seeking an Accounting Technician II to join the Finance Department. The successful candidate will have experience processing and maintaining payroll records; calculates and verifies hours on timesheets and verifies compliance with laws and City policies; reviews related information for completeness and accuracy; resolves problems; and enters data into the payroll system to produce payroll checks and related documents and reports and possess excellent customer service skills TO APPLY: To be considered for this opportunity, please visit "Job Opportunities" at www.rpcity.org and complete the online application and required supplemental questionnaire. All applications will be screened in detail for completeness and possession of minimum qualifications to identify the most qualified candidates to interview

You may submit a resume or other relevant documents to further describe your qualifications; however, "See Resume" will not meet the requirement to submit a complete application, including employment history, or be accepted in lieu of responses to supplemental questions. Be advised that your resume and other attachments not specifically requested may not be used to determine your qualifications. If you need assistance applying online, please click on the Application Help FAQ's link: www.governmentjobs.com/home/faq DEFINITION Under direct or general supervision, performs a variety of routine to complex technical and administrative account support duties in the preparation, maintenance, and processing of accounting records and transactions, including accounts payable, accounts receivable, utility billing, business licensing and payroll, in addition to balancing and maintaining manual and computerized accounting and financial records; may be responsible for contract administration, and performs related duties, as assigned

SUPERVISION RECEIVED AND EXERCISED Receives direct or general supervision from the assigned supervisory or management personnel. Exercises no direct supervision over staff. CLASS CHARACTERISTICS Accounting Technician I: This is the entry-level class in the Accounting Technician series.

Initially under close supervision, incumbents with general administrative experience perform work in accounts receivable, accounts payable, utility billing, in addition to performing a variety of record keeping, reconciliation, and account support activities. As knowledge and experience are gained, the work becomes broader in scope, assignments are more varied and are performed under more general supervision. Positions at this level usually perform most of the duties required of the positions at the journey-level but are not expected to function at the same skill level and exercise less independent discretion and judgment in matters related to work procedures and methods.

Work is supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise. Accounting Technician II: This is the journey-level class in the Accounting Technician series.

Incumbents perform the full range of technical work in all the following areas: accounts receivable, accounts payable, utility billing and/or other billing and payroll in addition to performing a wide variety of record-keeping, reconciliation, and account support activities including contract administration and preparing reports. Positions at this level are distinguished from the entry-level by the performance of the full range of duties as assigned, working independently and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

Positions in the Accounting Technician class series are flexibly staffed and positions at the Accounting Technician II level are normally filled by advancement from the Accounting Technician I level after gaining the knowledge, skill, and experience which meet the qualifications for and after demonstrating the ability to perform the work of the higher-level class. Ideal Candidate EXAMPLES OF TYPICAL JOB FUNCTIONS Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. When performing the accounts receivable assignment: Processes and prepares the necessary documents and/or notices with regard to meter exchanges, hangtags, and payments.

Reviews residential and commercial read meters; verifies readings to locate abnormal consumption, records reasons for fluctuations, and ensures resolution. Prepares utility bills and/or other bills, billing registers and reports; interprets error messages and corrects errors. Processes periodic invoice requests; creates and maintains new accounts.

Receives and balances cash and grant receipts and general ledger debits; allocates revenue to proper cost accounts; posts revenue; prepares bank deposits and related reports. Receives mail and direct payments from the public and from other City departments, balances monies received, and prepares receipts. Processes miscellaneous receipts.

Prepares centralized bank deposits and reports. Balances month end work and researches, compiles, enters, and classifies data for new business input. Participates in the implementation and adjustment of city rates, including business licenses, and maintains online forms and instructions.

Coordinates other code or licensing requirements with other departments. Processes City-wide returned checks and contacts customers as appropriate; prepares delinquent item reports, initiates and monitors delinquent processing for collection; prepares and processes year-end write-offs for un-collectable accounts. Assists with the City's Cost Recovery Program, which may include contract development, administration and management; prepares City Council reports and collaborates with City Clerk's office for records retention and filing; ensures that full cost recovery for city services provided for private projects is performed accurately and timely; tracks, monitors and notifies applicants and developers of delinquent payments and follows up to ensure payments are received.

When performing the accounts payable assignment: Processes payments in batches and logs batch reports as appropriate; processes warrant writing on a weekly basis; prepares documentation for payment; confers with vendors as necessary; enters and verifies data into the automated accounts payable system to produce payment; may prepare manual checks; prepares payments for mailing and files copies with backup. Audits, verifies, codes, and batches accounts payable transactions; matches purchase orders, packing slips, and invoices; researches discrepancies and unauthorized purchases; checks allocations against department budget appropriations; prepares payment requests; balances and maintains retention accounts; liquidates purchase orders; processes purchasing requisitions for the assigned department. Sets up new vendor accounts; obtains necessary information and paperwork from vendors; prepares vendor invoice tracking; inputs vendor invoices and prints checks; totals and balances accounts.

Maintains credit card accounts; processes receipts and reconciles to credit card statements. Transmits weekly positive pay file to the bank. Reviews source documents for accuracy, receipt of necessary information, and compliance with rules, regulations, and procedures; determines proper handling for compliance.

Receives vendor inquiries via modern communication methods or in person; resolves any issues, problems, or requests using established procedures. Maintains warrant control log for check stock, including void checks. Maintains signature authorization listing used to verify payment authorization signatures.

Verifies bankruptcy information of vendors; participates in audits of vendors and other City departments; maintains and updates vendor W-9 information for IRS 1099 year-end tax reporting and processing, including B notices. When performing the payroll processing assignment: Processes and maintains payroll records; calculates and verifies hours on timesheets and verifies compliance with laws and City policies; reviews related information for completeness and accuracy; resolves problems; and enters data into the payroll system to produce payroll checks and related documents and reports. Provides various payroll-related information to departments and outside agencies and, as requested, to others within the restrictions of the law.

Calculates and prepares payments for employee insurances, retirement, taxes, and other employee deductions and benefits. Processes personnel transactions making appropriate adjustments/changes in the payroll system. When performing all assignments: Verifies, posts and records a variety of financial transactions; prepares and maintains databases, records, and a variety of periodic and special financial, accounting and statistical reports; generates reports by computer and balances them appropriately.

Enters and retrieves information and data using standard word processing and spreadsheet software, as well as accounting, financial, and other related electronic information systems specific to the department to which assigned. Maintains a variety of ledgers, registers, and journals according to established account policies and procedures; reconciles transactions and data as directed; records changes and resolves differences; maintains the accuracy of accounting and financial records. Generates and assists in the preparation of monthly, quarterly, and year-end financial, summary, technical and other reports as necessary; reviews and researches budget to actual activity.

Reconciles bank accounts and prepares journal entries as needed. Performs general office support duties such as opening and routing mail and deliveries; preparing correspondence; filing and record keeping; duplicating and distributing various written materials; and ordering and keeping inventory of office supplies. Processes and reports on stale dated checks and unclaimed property.

Assists customers, departments, and employees by providing answers and information regarding specific account information including utility billing and business and animal licenses, general accounting procedures, and/or department specific issues and problems; researches issues regarding specific transactions; and updates related files and departments on action items. Verifies and reviews forms and reports for completeness and conformance with established regulations and procedures; applies departmental and program policies and procedures in determining completeness of applications, records, and files; and may maintain departmental website and intranet site. Provides direction and training to lower-level or less experienced staff in area of assignment, as needed.

Assists with the year-end closing process including the preparation of worksheets. Assists supervisor(s) with special projects as required. Performs other related duties as assigned.

In performing the duties described above, the incumbent is expected to: Provide outstanding and friendly customer service. Create and maintain a respectful and collaborative working environment. Communicate honestly and behave in a manner that is ethical, legal and fiscally responsible.

Demonstrate care for the organization, customers, and coworkers. Perform work of the highest quality possible. Practice and encourage initiative and innovation to improve the workplace.

Qualifications and Requirements Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Accounting Technician I: Equivalent to completion of the twelfth (12th) grade, supplemented by six (6) semester units or eight (8) quarter units of college coursework in bookkeeping or accounting, or a payroll certification, and two (2) years of increasingly responsible clerical accounting experience equivalent to Accounting Assistant in the City of Rohnert Park. Accounting Technician II: Equivalent to an associate degree in accounting or a related field, and three (3) years of experience equivalent to Accounting Technician I in the City of Rohnert Park.

Knowledge of: Terminology and practices of financial and account document processing and record-keeping, including accounts receivable, accounts payable, utility billing, and business licensing. Business arithmetic and basic financial and statistical techniques. Record-keeping principles and procedures.

Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff. The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. Modern equipment and communication tools used for business functions and program, project, and task coordination.

Computers and software programs to conduct, compile, and/or generate documentation. Ability to: Perform detailed account and financial office support work accurately and in a timely manner. Respond to and effectively prioritize multiple phone calls and other requests for service.

Compose correspondence and reports independently or from brief instructions. Make accurate arithmetic, financial, and statistical computations. Establish and maintain a variety of filing, record-keeping, and tracking systems.

Understand and follow oral and written instructions. Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed. Effectively represent the department and the City in meetings with governmental agencies; community groups; various business, professional, and regulatory organizations; and in meetings with individuals.

Learn and understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities. Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. Effectively use computer systems, software applications, and modern business equipment to perform a variety of work tasks.

Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax. Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. Establish, maintain, and foster positive and effective working relation...