Computer Assistant Jobs in Saint Marys, GA (NOW HIRING)

Join Team Duval. At DOH-Duval, we work every day to protect, promote, and improve the health of our community. Join a team that values innovation, collaboration, and public service. Our programs are recognized across Florida for their impact and effectiveness, and we are looking for dedicated professionals who want to make a real difference. If you are passionate about creating healthier communities, your future starts here.

This is a highly professional and technical position acting as the database system administrator for the Environmental Health & Safety Division and reports directly to the Administrative Support Supervisor. Incumbent shall maintain the current and future reporting and database systems and any local area hardware and peripheral office equipment for the Environmental Health and Safety Division.

Public Health Competency Domains: Analytical/Assessment skills, Policy Development/Program Planning skills, Communication skills, Leadership and Systems Thinking skills.

Responsible for organizing files by date/address or other format, scanning original documents, naming files and organizing documents into an existing file structure to create a comprehensive digital filing system for Environmental Health records in all program areas. Responsible for preparing paper records for archival storage in accordance with existing processes and procedures and record retention schedules or discard using proper disposal methods. If applicable, attach digital files to the Environmental Health Database for future access. Manually and electronically files incoming documents related to divisional activities, assists with electronic generation of public notification letters.

The position is also responsible for the use of scanning equipment/software for digital documentation, and has a working knowledge of the records boxing and storage procedure. Operates all components of internal databases used by the Environmental Health Division and all Divisional peripheral office equipment. Serves as EHD Database System Administrator for the Environmental Health and Safety Division. Incumbent must communicate effectively with department heads to determine the current needs and future goals of each section to maximize the utilization of the computer system and act as a direct liaison with the state and local offices.

As EHD Administrator, responsible for the development and production of all Divisional billing for all Environmental Health programs within the Division. Position works closely with the Environmental Managers regarding all billed accounts for the Division to ensure all applicable fees for services are charged accordingly. This position performs various clerical duties in accordance with standard procedures for all EH programs. Responsible for answering office phones promptly and in a professional and courteous manner, referring calls to the appropriate person, Division, or agency. Takes accurate and complete messages, answers routine questions, and provides directions to the department when needed. Responsible for the prompt and accurate preparation of all Divisional programmatic correspondence to internal/external clients and various public officials. May be required to prepare travel authorizations and reimbursement forms, files all divisional correspondence and information in designated areas and maintains files in an accurate and professional manner. Assist in the development of reports generated from the network databases to ensure compliance with policies and procedures. Produces reports at the request of management regarding billing, facility details and productivity for all Divisional programs. Coordinates and tracks all service request related to IT functions for the Division and communicates/acts as liaison for all outside vendors servicing any peripheral equipment for the Division. Performs other duties as assigned.

Required Knowledge, Skills, and Abilities: Methods of data collection and analysis and basic management principles and practices. The ability to collect, evaluate and analyze data, organize data into reports, documents, and other written materials, utilize problem-solving techniques, understand and apply applicable rules, regulations, policies and procedures. Must be proficient in EHD, Microsoft Office, MS Visio, Adobe Pro, Crystal Reports, Report Writer and related software. Proficient in the use of office equipment - scanner/copier, ability to work independently with minimal supervision.

Qualifications: Minimum: High School Diploma Must have experience converting physical or digital files into electronic records. Must have prior experience with data entry in a professional setting. Must be comfortable working with large volumes of files or repetitive tasks. Must have experience maintaining data integrity and performing quality checks. Must be proficient in using a PC computer, Microsoft Office Word, Excel, Outlook, TEAMS, Visio, and Adobe Pro.

Where You Will Work: Florida Department of Health in Duval County 921 N. Davis Street Jacksonville, FL 32209

The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including: Annual and Sick Leave benefits; Nine paid holidays and one Personal Holiday each year; State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options; Retirement plan options, including employer contributions (For more information, please click www.myfrs.com ); Flexible Spending Accounts; Tuition waivers; And more! For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.