Communications Contract Jobs in Rutherford, NJ (NOW HIRING)

Requisition No: 880343 

Agency: Children and Families

Working Title: CONTRACT MANAGER SPECIALIST - 60073197

 Pay Plan: Career Service

Position Number: 60073197 

Salary:  agency to update 

Posting Closing Date: 07/31/2026 

Total Compensation Estimator Tool

DESCRIPTION

The Contract Manager Specialist supports the Department's OCFW program office in the development, administration, and oversight of contracts and procurements. This position assists in ensuring contract activities comply with Florida Statutes, state procurement rules, DCF policies, and program standards. The role provides professional support throughout the contract life cycle, including planning, drafting, execution, monitoring, fiscal review, performance evaluation, and closeout.

REQUIREMENTS

Florida procurement and contracting processes, or ability and initiative to quickly learn Government or non-profit grant and contract administration principles Microsoft Office Suite, especially Excel and Word

Essential Job Functions

Draft and assist in the development, renewal, and amendment of contracts, grants, and related documents in accordance with Florida Statutes, DCF policies, and procurement requirements.

Review contract scopes, deliverables, performance measures, budgets, and payment terms for accuracy, consistency, and compliance with approved funding. Monitor provider performance through the review of required reports, deliverables, data, documentation, and outcome indicators.

Conduct invoice reviews to verify allowability of costs, adherence to budget limitations, and compliance with contract terms; request corrections or clarifications when needed.

Support monitoring activities, including desk reviews and onsite monitoring, and assist with corrective action follow-up. Maintain accurate, complete, and audit-ready contract files, financial records, and supporting documentation within designated contract management systems.

Communicate contract requirements, deadlines, fiscal expectations, and compliance matters to providers and internal staff in a professional and timely manner. Track critical milestones such as contract expirations, approval routing, deliverable deadlines, and payment schedules to prevent service disruptions or funding issues. Assist with procurement planning by gathering background information, compiling scope and budget details, and preparing supporting documentation.

Collaborate with program leadership, procurement, fiscal services, legal, quality improvement, and other internal teams to ensure coordinated contract administration.

Educational Requirements:

Experience in contract management, grant administration, fiscal review, or procurement is highly desirable.

FCCM certification or willingness to achieve FCCM within 1 year of hire.

Work Experience Requirements:

Preferred Experience

Experience drafting contracts, deliverables, budgets, scopes of work, renewals, or amendments

Experience reviewing invoices, budgets, rate structures, or financial documentation

Experience working with providers, sub-recipients, or vendors in a regulatory or compliance capacity

Experience with performance monitoring, corrective actions, or quality assurance

Experience using contract management systems, SharePoint, and Microsoft Excel for tracking, documentation, or analysis

Software Proficiency:

Microsoft Office (Word, Excel, Outlook, PowerPoint)

SharePoint or other document management tools

Ability to learn contract management systems (e.g., FACTS/CARS)

Ability to learn state financial systems (e.g., FLAIR)

Familiarity with performance or data reporting tools preferred

Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits. For a more complete list of benefits, visit www.mybenefits.myflorida.com.

To better understand the value of the benefits package offered, please visit our Total Compensation Estimator at: State of Florida Total Compensation Estimator (myflorida.com) 

Growth Opportunities: With 12,000 employees across the state DCF promotes opportunities and training for all.  Our jobs are among the most challenging, complex, and difficult in State government. They are also among the most rewarding. All employees are encouraged to take advantage of available Department opportunities for advancement and professional development.

Where you will work: Florida is the only state that borders both the Atlantic Ocean and the Gulf of Mexico.  In other words, no matter where you land in Florida, you're never more than 60 miles from a body of saltwater.  And if the beach isn't your scene, there are 175 state parks to explore!  Meanwhile, Floridians hail from a wide range of backgrounds, cultures, ethnicities, and walks of life, making it an incredibly diverse melting pot that many residents and visitors to Florida love.  The Sunshine State is a great place to live and work - Come join our team!

About Department of Children and Families:

Mission:  The mission of the Department of Children and Families is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.

Vision:  We are a highly skilled workforce committed to empowering people with complex and varied needs to achieve the best outcomes for themselves and their families. In collaboration with community stakeholders, we will deliver world class and continuously improving service focused on providing the people we serve with the level and quality that we would demand and expect for our own families.

Values:  A workforce that operates with integrity maintains loyalty to a code of ethics that requires the courage to take responsibility for providing the highest quality of service to the vulnerable. We are a solutions-focused learning organization built on a foundation of transparency in action and accountability of results. Both within the organization and among our stakeholders, we thrive in a culture of respect for diversity of opinion that is nurtured through open communication. High performing and committed, we are unified in our goal of excellence in achieving quality outcomes for those we serve. To learn more please visit https://www.myflfamilies.com/.If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be suspended or voided, and you will be required to repay all benefits received depending upon the date of your retirement. The position will perform all job tasks in accordance with laws, rules, regulations, policies, and requirements applicable to state and federal laws or procedures. We hire only U.S. citizens and lawfully authorized alien workers. Participation in the State of Florida Direct Deposit Program is required as a condition of employment per F.S. 110.113, and enrollment must be completed within the first 30 calendar days of your appointment.

SELECTIVE SERVICE:  Male candidates born on or after October 1, 1962, will not be eligible for hire or promotion into an authorized position unless they are registered with the Selective Service System (SSS) before their 26th birthday or have a Letter of Registration Exemption from the SSS.  Verification of Selective Service registration will be conducted prior to hire.  For more information, please visit the SSS website: http://www.sss.gov.

BACKGROUND SCREENING REQUIREMENT: It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S., and, if applicable, Chapter 408, F.S. 

No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.  Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans' Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.