Commission Division 8 Jobs (NOW HIRING)

Salary: $51,971.00 - $79,062.00 Annually
Location : Dauphin County, PA
Job Type: Non-Civil Service Permanent Full-time
Job Number: N-2026-51416
Department: Historical & Museum Commission
Division: HM St Hstrc Prsvn Off
Opening Date: 06/11/2026
Closing Date: 6/20/2026 11:59 PM Eastern
Job Code: 08630
Position Number: 50605237
Union: Non Union
Bargaining Unit: A3
Pay Group: ST06
Bureau / Division Code: 00300600
Bureau / Division: State Historic Preservation Office
Worksite Address: 400 North Street, Keystone Building 2nd floor
City: Harrisburg, Pennsylvania
Zip Code: 17120
Contact Name: Lauren Stackhouse
Contact Email: lastackhou@pa.gov
THE POSITION
Are you a dedicated professional interested in supporting the administrative needs of a dynamic office? The Pennsylvania State Historic Preservation Office (PA SHPO)'s Administrative Officer plays a vital role in supporting the PA SHPO with human resources, timekeeping, travel coordination, budget management, purchasing, and procurement tasks. This position is ideal for a professional with proven organizational skills and an appreciation for the importance of history. If you are passionate about making a difference and are looking for a rewarding career in an active environment, we encourage you to submit your application today!
DESCRIPTION OF WORK
As the bureau's Administrative Officer 1, you will have a crucial role in managing the administrative tasks of the PA SHPO and ensuring their smooth operations. This includes assisting the bureau director with oversight of personnel and operation budgets, providing internal customer service and human resources support, and coordinating and budgeting for staff professional development. We will rely on you to serve as part of our leadership team and help advance bureau priorities through the following responsibilities:

• Budget Coordination: Prepare budget estimates, oversee and track annual budgets, and monitor expenses
• Timekeeping Duties: Process all timesheets, enter time data, research inaccuracies, and correct errors
• Internal Customer Service: Answer questions, coordinate, and provide support for staff related to coding time, travel expenses, and ordering equipment and supplies
• Human Resources: Provide technical assistance to the Director, managers, and supervisors in preparing requests and supplying documentation for hiring, separations, and other personnel actions
• Operations Support: Provide administrative support; participate in leadership meetings; and oversee staff responses to inquiries from the public, researchers, and consultants via phone and email
• Professional Development: Coordinate staff professional development planning, requests, budget, approvals, and registration

Interested in learning more? Additional details regarding this position can be found in the position description.
Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 60-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time. Specific days will be determined according to bureau needs. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
QUALIFICATIONS
Minimum Experience and Training Requirements:

• Two years of experience in varied office management or staff work; and bachelor's degree; or
• Any equivalent combination of experience and training.

Additional Requirements:

• You must possess at least six months of experience working in a fast-paced high volume environment.
• You must possess at least one year of experience preparing budget estimates.
• You must possess at least one year of experience performing timekeeping duties.
• You must possess at least one year of experience overseeing and tracking annual budgets and monitoring expenses.
• You must be able to perform essential job functions.

Preferred Qualifications (not required):

• Experience working with data management systems
• Experience purchasing equipment and supplies
• Experience providing a range of human resources duties

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
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*Eligibility rules apply.
01
How many years of full-time experience do you possess in varied office management or staff work?

• 2 years or more
• 1 but less than 2 years
• Less than 1 year
• None

02
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.
03
Do you possess a conferred bachelor's degree or higher?If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.
If you answer "Yes" to this question based on education acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visiting and clicking the Evaluation Services Link.
For additional information on foreign education credentials, please visit and click on Other Information. You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.

• Yes
• No

04
If you answered NO to the above question, how much college coursework have you completed?If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.
If your education was acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visiting and clicking the Evaluation Services Link.
For additional information on foreign education credentials, please visit and click on Other Information.You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.

• 120 credits or more
• 90 but less than 120 credits
• 60 but less than 90 credits
• 30 but less than 60 credits
• Less than 30 credits
• None

05
Additional Requirement - Do you possess at least 6 months of experience working in a fast-paced high volume environment?

• Yes
• No

06
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.
07
Additional Requirement - Do you possess at least one year of experience preparing budget estimates?

• Yes
• No

08
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.
09
Additional Requirement - Do you possess at least one year of experience performing timekeeping duties?

• Yes
• No

10
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box be...