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Collections Assistant Jobs in Toronto, ON (NOW HIRING)

McMillan LLP

Collections Coordinator

Toronto, ON · Hybrid

CA$60K - CA$75K/yr

McMillan has an exciting opportunity as a Collections Coordinator in our Toronto office . Please ... Communicate and follow up with clients on outstanding invoices and assist with the resolution of ...

Sony Electronics

Order & Collections Analyst

Toronto, ON · Hybrid

CA$43K - CA$58K/yr

... * Assist with customer service, claims, disputes, and account inquiries by preparing documentation, tracking status, responding to order and billing questions, and supporting issue resolution with ...

Dynacare

Lab Assistant

Toronto, ON · On-site

CA$21 - CA$24.75/hr

Laboratory Assistant - FLOAT Where YOU work, makes a difference. Life is precious and every moment ... breath alcohol collections * Ensure specimens and supporting documentation are completed as ...

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Collections Assistant information

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How much do collections assistant jobs pay per hour?

As of Aug 4, 2026, the average hourly pay for collections assistant in Toronto, ON is $16.58, according to ZipRecruiter salary data. Most workers in this role earn between $14.22 and $18.58 per hour, depending on experience, location, and employer.

What are some common challenges faced by a collections assistant, and how can they be addressed?

Collections Assistants often encounter challenges such as managing a large volume of artifacts, maintaining accurate records, and ensuring proper handling procedures. Attention to detail is crucial, as even minor mistakes can lead to misplacement or damage of items. Collaborating closely with curators, conservators, and registrars helps ensure smooth operations. Staying organized and proactively communicating with team members are effective strategies to overcome these challenges.

What are the key skills and qualifications needed to thrive as a collections assistant?

To thrive as a Collections Assistant, you need attention to detail, organizational skills, and a background in library science, museum studies, or a related field. Familiarity with collection management systems, cataloging software, and database tools is typically required. Strong communication, teamwork, and problem-solving abilities help you interact effectively with colleagues and handle delicate or valuable materials responsibly. These skills ensure accurate record-keeping, preservation of collections, and smooth daily operations in museums or libraries.

What is the difference between Collections Assistant vs Accounts Receivable Clerk?

AspectCollections AssistantAccounts Receivable Clerk
Primary RoleFocuses on contacting clients to collect overdue paymentsManages invoicing, payment processing, and recording transactions
Required SkillsCommunication, negotiation, debt collectionData entry, accounting software, attention to detail
Work EnvironmentOffice setting, often in finance or credit departmentsOffice environment, finance or accounting teams
Common Industry UsageFinance, credit control, collections departmentsAccounting, finance, billing departments

While both roles are involved in financial processes, a Collections Assistant primarily focuses on recovering overdue payments through client contact, whereas an Accounts Receivable Clerk handles invoicing, recording payments, and maintaining financial records. Understanding these differences helps in choosing the right career path or job search focus.

What is a collections assistant?

Collections Assistants are professionals who help manage, organize, and care for collections within museums, galleries, libraries, or archives. Their duties typically include cataloging new items, maintaining records, preparing objects for exhibition or storage, and assisting with inventory checks. They often work closely with curators and conservators to ensure the proper handling and preservation of valuable or historical items. This role may also involve helping with research requests and supporting public access to collections.
What are the most commonly searched types of Collections jobs in Toronto, ON? The most popular types of Collections jobs in Toronto, ON are:
What are popular job titles related to Collections Assistant jobs in Toronto, ON? For Collections Assistant jobs in Toronto, ON, the most frequently searched job titles are:
What job categories do people searching Collections Assistant jobs in Toronto, ON look for? The top searched job categories for Collections Assistant jobs in Toronto, ON are:
What cities near Toronto, ON are hiring for Collections Assistant jobs? Cities near Toronto, ON with the most Collections Assistant job openings:
Collections Assistant jobs near you
Infographic showing various Collections Assistant job openings in Toronto, ON as of July 2026, with employment types broken down into 1% As Needed, 78% Full Time, 18% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 4% Hybrid, and 2% Remote job distribution, with an average salary of $34,496 per year, or $16.6 per hour.

Copyright & Licensing Assistant Collections

Art Gallery of Ontario

Toronto, ON • On-site

CA$54K - CA$68K/yr

Other

This job post has expired today. Applications are no longer accepted.

Job description

DescriptionRequisition Id: 2026-75
Job Status: Temporary Full-Time
Hours & Days of Work: 35 hours per week
Minimum Salary: $54,818.00
Maximum Salary: $68,541.00
Target Start Date: 08/17/2026
Target End Date: 09/11/2028

Copyright & Licensing Assistant

Temporary Full-Time
(35 hours per week)

ART + AUDIENCE + LEARNING

Based in Toronto, the Art Gallery of Ontario (AGO) is among the largest art museums in North America, drawing close to one million visitors annually. With a collection of over 120,000 works-ranging from contemporary art to celebrated Indigenous and Canadian works and European masterpieces-the AGO offers something for everyone.

Join a leading cultural institution where people, creativity, and community come together.

At the Art Gallery of Ontario (AGO), we are committed to preserving and sharing art while respecting the rights of artists, creators, and copyright holders. We are seeking a detail-oriented, collaborative, and service-focused Copyright & Licensing Assistant to join our Collections Information Resources team.

Reporting to the Registrar, Collection Information & Image Resources, you will provide research and administrative support for rights and reproductions, copyright, and licensing activities. You will play an important role in supporting AGO publications, exhibitions, Retail initiatives, and external clients by assisting with copyright clearances, image licensing requests, and the administration of agreements with artists, estates, and rights holders.

The salary range for this position is $54,818 - $68,541 per annum.

What You'll Do

Conduct research and provide support for rights and reproductions and copyright activities across the Gallery.

Assist with the administration and negotiation of licensing agreements with artists, estates, and rights holders for works in the AGO Collection and Library & Archives.

Support rights and reproductions research for publications, exhibitions, Retail, and other AGO initiatives.

Monitor copyright matters related to artists' estates and associated rights.

Process external client requests for licensing agreements and copyright clearances for works of art in the AGO Collection.

Perform independent research using a variety of sources to locate artists and rights holders.

Maintain accurate records and documentation related to copyright, licensing, and reproduction requests.

Assist with departmental projects and recommend creative solutions to operational challenges.

Negotiate reproduction fees and conditions with copyright holders for the use of materials in AGO projects.

Deliver exceptional client service to internal and external stakeholders.

Collaborate with colleagues across the Gallery to support access to collection images and intellectual property while ensuring compliance with copyright requirements.

What You Bring

Working knowledge of the Canadian Copyright Act and the ability to interpret and apply copyright principles.

Knowledge of international copyright legislation and jurisprudence.

Experience administering rights and reproduction requests.

Knowledge of digital image formats and photographic materials.

Experience working with collection management and digital asset management systems, including TMS (The Museum System), and proficiency with Microsoft Office applications, particularly Word and Excel.

Strong research skills and the ability to locate artists and rights holders using a variety of resources.

Demonstrated project management skills and the ability to assess operational requirements and propose creative solutions.

Experience negotiating reproduction fees and licensing conditions with copyright holders.

Strong customer service, communication, interpersonal, organizational, and administrative skills.

Knowledge of art and museum practices.

Ability to work effectively both independently and collaboratively.

Reading and speaking French is considered an asset.

Why Join the AGO

At the AGO, we're driven by art, people, and ideas. As part of the Collections Information Resources team, you will contribute to preserving and facilitating access to the Gallery's extraordinary collections while supporting the responsible use of artistic and intellectual property.

We also offer a range of perks designed to help you enjoy art and life beyond the Gallery, including:

Discounts to GoodLife Fitness.

Free tickets to every major exhibition at the AGO.

Discounts to major attractions through Provincial and City Reciprocal Programs.

Free AGO admission for friends and family, plus discounts at the AGO Shop, Bistro, and Learning Centre.

Our Commitment to Diversity, Equity, Inclusion and Accessibility

At the AGO, we lead global conversations from Toronto through extraordinary collections, exhibitions, and programs that reflect the diverse communities we serve. We are committed to fostering inclusion, diversity, equity, and accessibility and embedding these values into our strategic plan, workplace culture, and daily practices.

We welcome applications from candidates of all backgrounds, experiences, and perspectives. Accommodation is available throughout the recruitment process upon request.

To Apply:

Please submit your resume and cover letter outlining your relevant experience and qualifications online at https://jobs.jobvite.com/ago/jobs/viewall. We thank all applicants for their interest in the position; however, only those selected for an interview will be contacted.

Apply