Collections Admin Assistant Jobs in Portland, ME

Job Title: Administrative Assistant
Job Description
Our client is seeking a highly organized and customer-focused Inside Sales role to support daily operations through effective vendor management, customer communication, and administrative coordination. This is a critical role within the organization, requiring strong relationship management skills and the ability to work in a fast-paced manufacturing environment.
Responsibilities

• Manage and maintain relationships with vendors, suppliers, and customers.
• Coordinate operational activities to ensure timely and efficient workflow.
• Serve as a primary point of contact for vendor and customer inquiries.
• Track and maintain accurate records within company systems and ERP platforms.
• Support process improvements and help streamline operational procedures.
• Assist with Accounts Receivable and collections activities as needed (less than 5% of the role).
• Collaborate cross-functionally to ensure customer and vendor needs are met.

Essential Skills

• Minimum of 3 years of experience in a manufacturing environment strongly preferred.
• Experience in logistics, transportation, or related operations is considered.
• Proficiency with Microsoft Office applications (Excel, Outlook, Word, Teams).
• Ability and willingness to learn and utilize Microsoft Dynamics 365 ERP.
• Excellent communication and interpersonal skills with a customer-service mindset.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.

Additional Skills & Qualifications

• Experience in the technology industry is acceptable if transferable to a manufacturing setting.

Work Environment
This is an on-site role based in Biddeford, ME.
Job Type & Location
This is a Contract to Hire position based out of Biddeford, ME.
Pay and Benefits
The pay range for this position is $30.00 - $33.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Biddeford,ME.
Application Deadline
This position is anticipated to close on Aug 19, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.