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Position Overview The relief courtroom deputy assists district and magistrate judges as a substitute courtroom deputy when a judge's regularly assigned courtroom deputy is unavailable. Responsibilities include managing the judge's caseload, attending, and recording court proceedings, and processing orders. This position will require day and/or overnight travel to other divisional offices to provide coverage as needed. Representative Duties • Manage judge's cases by calendaring and regulating their
movement; monitoring filing of pertinent documents and timely responses to judicial orders; and setting dates and times for hearings, trials, and conferences.
• Review information relating to pending cases to ensure that all records and reference material are available for use by the judge and counsel.
• Attend court hearings and trials; assists with the orderly flow of proceedings including, but not limited to, setting up the courtroom, assuring the presence of all necessary participants, assisting with the selection of juries, and managing exhibits.
• Take notes of proceedings and rulings and prepare minute entries; prepare judgments and other orders for the judge's review and signature.
• Perform data processing as needed for the court's automated maintenance of records; upload orders, pleadings, judgments, and minutes as directed by local court policy utilizing the electronic case management system (CM/ECF).
NOTICE OF VACANCY
Important Dates
Opening: 3/25/2026
Closing: Open Until Filled
First Review date: 4/8/2026
U.S. District Court, Southern District of
Florida
There are eighteen authorized United States District Judges in the Southern District of Florida. The Court is comprised of United States District Judges, Senior United States District Judges, and United States Magistrate Judges. The district spans a geographical area that encompasses nine counties - its southernmost includes Monroe County and its northernmost includes Indian River County. The Clerk's Office maintains its headquarters in downtown Miami and includes four divisional courthouses.
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• Inform jury clerks of upcoming trials and needs for jurors, etc., and assist the Judge and parties in jury selection, and maintain records of jury selection and attendance.
• Assist in the accurate statistical reporting requirements of the Administrative Office.
• Act as a liaison between the Clerk's Office, the bar, and the Judge to ensure that cases proceed smoothly and efficiently; serves as a primary source of information on scheduling conferences, hearings, trials, and other case processes. Operates and monitors the digital audio recording (DAR) as required.
• Perform case administration duties and/or assist employees in performing case administration duties.
• Perform all functional duties associated with the Clerk's Office including, but not limited to intake, cashiering, docketing, quality control, appeals, records, financial reports, and jury.
• Accept filings and dockets civil and criminal cases and pleadings, acts as a resource for litigants and the public.
• Other duties as assigned.
Qualification Requirements One year of specialized experience is required. Specialized experience is defined as progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate firms, title companies, and corporate headquarters or human resources/payroll operations. Preferred Qualifications Bachelor's degree or advanced degree in legal studies or related fields. Current or previous operations specialist or courtroom deputy clerk experience is highly desired. Experience and knowledge of CM/ECF system and a good knowledge of the federal and local rules are preferred. Familiarity with statistical reports processes and knowledge of federal and local rules are highly desired. Desirable Characteristics The successful candidate should be a self-starter, mature, highly organized, poised, demonstrate initiative, possess tact and good judgment, be dependable and always maintain a professional demeanor. The candidate must have the ability to meet the public, work harmoniously with others in a team-based organization, and communicate effectively, both orally and in writing. The candidate has excellent customer service and
How to Apply
Qualified applicants should submit the required documents listed below as a single PDF document. Email address: flsd_hrmail@flsd.uscourts.gov Subject Line: 2026-CLK-12 Required Documents: Cover letter, Resume, Federal Employment Application (AO-78), Current federal employees must also provide the most recent SF-50, "Notification of Personnel Action". AO-78 Application can be found on our web site www.flsd.uscourts.gov under the employment tab-how to apply.
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problem-solving skills, work level of technical/computer aptitude, and works effectively in a fast- paced atmosphere dealing with numerous and diverse legal issues. Organizational Relationship This position is assigned to the Clerk's Office and reports to the Courtroom Deputy Supervisor in Miami. Benefits Employees of the United States District Court are Excepted Appointments and considered At-Will judicial employees. Federal Government Civil Service classifications or regulations do not apply. Electronic direct deposit of salary payments is mandatory. Full-time employees are eligible for a full range of benefits such as paid vacation and sick leave, paid holidays, retirement benefits that include the Thrift Savings Plan (TSP). TSP is a 401(k) equivalent program that includes matching contributions. Additional benefits include health and life insurance, dental and vision insurance, and a Flexible Benefits Program which includes medical and dependent care reimbursement.
Background Investigation & Fair Chance to Compete Act This is a Sensitive position with the Judiciary. The position is covered under the FCA. Only those candidates who receive a conditional job offer will be asked to provide verbal or written statements about criminal history. The selected candidate will be subject to a technical fingerprint check through the FBI Criminal Justice Information Services Division database as a condition of employment.
Employment eligibility Applicants must be a U.S. Citizen or eligible to work for the judiciary as outlined here: Citizenship Requirements for Employment in the Judiciary The court will screen all applications, and the best-qualified applicants will be invited for personal interviews. The court provides reasonable accommodation to applicants with disabilities. If you need reasonable accommodation, please notify human resources. The decision on granting reasonable accommodation will be made on a case-by-case basis. For more information on working for the federal courts, please visit http://www.uscourts.gov/Careers.aspx
United States District Court - Human Resources
400 North Miami Avenue, Room 08S72, Miami, FL 33128-7717 General Information: (305) 523-5980
District Court Website: www.flsd.uscourts.gov
The Federal Courthouse has been designated a non-smoking area. Each applicant must be a United States Citizen or eligible to work in the United States. THE UNITED STATES DISTRICT COURT IS AN EQUAL OPPORTUNITY EMPLOYER