Clinical Project Assistant Jobs (NOW HIRING)

We are Emerus, the leader in small-format hospitals. We partner with respected and like-minded health systems who share our mission: To provide the care patients need, in the neighborhoods they live, by teams they trust. Our growing number of amazing partners includes Allegheny Health Network, Ascension, Baptist Health System, Baylor Scott & White Health, ChristianaCare, Dignity Health St. Rose Dominican, The Hospitals of Providence, INTEGRIS Health, MultiCare and WellSpan. Our innovative hospitals are fully accredited and provide highly individualized care. Emerus' commitment to patient care extends far beyond the confines of societal norms. We believe that every individual who walks through our doors deserves compassionate, comprehensive care, regardless of their background, identity, or circumstances. We are committed to fostering a work environment focused on teamwork that celebrates diversity, promotes equity and ensures equal access to information, development and opportunity for all of our Healthcare Pros.

The purpose of this position is to coordinate assigned projects from initiation through completion, delivering both on-time and within budget.  This role is highly interactive with the other departments within Emerus. The PM is responsible for managing two categories of projects: Hospital Openings and Enterprise.

Hospital Openings: The PM plays an integral part in the opening of our hospitals.  It is this person's role to coordinate and facilitate all facets in preparation of opening the hospitals to the public.  This involves managing the projects from the time the initial agreements are in place through the time the hospital starts seeing patients.  These are very cross-functional projects where the PM works with the various departments throughout Emerus and our partners to ensure building and departmental readiness, training, equipment planning, move-in, stocking, deliveries, etc are in place for opening.

Enterprise: The PM works with the various departments throughout Emerus to assist in the successful completion of Enterprise-wide projects, including Finance, Marketing, Nursing, etc.

• Develop, track, communicate project schedules for assigned projects
• Be the point of contact and coordinate all departments that must come together throughout the projects; depending upon the project, this could include Management, Construction, Staffing, HR, IT, Supply Chain, Licensing, Lab, Radiology, Pharmacy, Quality, Marketing, Compliance, Physician Staffing, Credentialing, Policies & Procedures, Forms, etc
• Manage resources with peers and functional managers
• Identify and manage project risks and issues
• Ensure that all required contracts are in place
• Report on project budgets
• Provide frequent project status to management and project teams, including reporting and meetings
• Make informed and effective decisions when presented with multiple options on how to progress with the project
• Ability to adapt to a changing environment and handle multiple priorities with minimal oversite
• Create long- and short-term plans, including setting targets for milestones and adhering to deadlines
• Develop and manage Activation and Operations Readiness plans for new hospital openings
• Lead end-to-end project management for new hospital openings from initial agreements through operational launch 
• Develop and execute readiness plans including Activation/move-in and operational startup 
• Partner with JV stakeholders and leadership to ensure scope, timeline alignment

Core Responsibilities - Enterprise Initiatives 

• Lead enterprise-wide projects including clinical programs, operational improvements, and capital/equipment upgrades 
• Partner across Finance, Nursing, Marketing, IT, and Compliance 
• Translate strategic priorities into actionable plans with measurable outcomes 
• Support initiatives to enhance system performance and scalability 

 Project Execution & Leadership 

• Develop and manage project plans, schedules, and budgets 
• Serve as primary coordinator across all stakeholders 
• Identify and mitigate project risks 
• Provide consistent status updates to leadership 
• Facilitate structured meetings and decision-making 
• Capture lessons learned for continuous improvement 

 Stakeholder Engagement 

• Act as liaison between internal teams, JV partners, and executive leadership 
• Build strong relationships and drive alignment 
• Communicate clearly and concisely to diverse audiences 
• Manage competing priorities in high-visibility environments 

Key Competencies 

• Critical thinking and problem-solving 
• Strong communication skills 
• Stakeholder management experience with senior leaders and partners 
• Adaptability and ability to manage multiple priorities 
• Ownership and accountability 

 Technical Skills 

• Proficiency in Microsoft Office and MS Project 
• Experience with Smartsheet preferred 

 Work Environment & Travel 

• Approximately 25% travel required 
• Ability to work extended hours when needed 

• Participate in review of blueprints for new hospital opening projects regarding layout and electrical placement, clinical requirements for the building, etc
• Work with regional CEO, CNO and functional and clinical departments to perform audits before hospital openings to validate hospital is ready to see patients
• Coordinate development of punch list of items for Construction to be corrected in the new hospital prior to opening; work with the team to prioritize and track completion
• Work with Supply Chain to confirm supplies are delivered to new hospitals before opening, as required
• Travel to all hospital locations as required; be on-site at hospitals at pivotal times during process including Operations walk-throughs, Turnover, Move-in, etc
• Attend staff meetings or other company sponsored or mandated meetings as required
• Collect lessons learned and track completion in future projects
• Take initiative to keep abreast of developments in Project Management and pursue continuous education
• Fill in for the supervisor when requested
• Perform additional duties as assigned
• Ability to work off-hours and on call when required

• 4+ years experience as a project manager in healthcare, strongly preferred
• Bachelor's Degree or higher required
• PMP required
• Clinical licensure or relevant clinical credential required (e.g. RN, LVN, ARRT, RRT/CRT, CPhT, etc.)
• PMP required
• Demonstrated ability to successfully lead teams on complex project completion
• Organizational skills with the ability to identify and manage priorities
• Strong critical thinking, analytical and problem-solving skills
• Addresses challenges effectively even in uncharted territory
• Self driven, capable of making informed decisions with minimal guidance
• Achieves objectives without the need for rigid guidelines
• Communicates well both verbally and in written form
• Able to maintain clear and concise documentation
• Demonstrated ability to hold successful meetings
• Balances driving details and keeping an eye on completion of the end goal
• Takes initiative
• Shows an interest in learning new things
• Follows through on commitments and expects the same of others
• Proficient in MS Office, including MS Project
• Working knowledge of Smartsheet a plus
• Strong spatial skills preferred
• A strong customer service focus required
• Familiarity with DNV Interpretive Guidelines, CMS CoP, ISO and NIAHO or other regulatory standards and accreditation organizations is advantageous
• Fluent in English; written and oral communication required
• 25% travel as needed