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Clinic Operations Coordinator Jobs in Bothell, WA

ARC Health

Clinical Care Coordinator (TMS)

Bellevue, WA · On-site

$27 - $30/hr

Lead daily clinic operations, patient flow, and schedule optimization to support clinic growth and performance goals. * Track and report weekly operational metrics - consultation completion ...

ARC Health

Clinical Care Coordinator (TMS)

Seattle, WA · On-site

$27 - $30/hr

Lead daily clinic operations, patient flow, and schedule optimization to support clinic growth and performance goals. * Track and report weekly operational metrics - consultation completion ...

Rise Regenerative Medicine

Operations Manager

Seattle, WA · On-site

$30 - $34/hr

Clinic Operations Manager - Integrative Wellness Center RISE Regenerative Medicine (Seattle, WA) W ... You will manage the patient experience, clinic scheduling, treatment coordination, collections ...

Highly Rated Primary Care Clinic In Redmond

Be Seen First

Front Office Coordinator

Redmond, WA · On-site

$18 - $20/hr

This role is the first point of contact for our patients and the coordination engine that keeps our ... Support clinic operations with administrative tasks as needed * Maintain a clean, organized, and ...

Highly Rated Primary Care Clinic In Redmond

Be Seen First

Front Office Coordinator

Redmond, WA · On-site

$18 - $20/hr

This role is the first point of contact for our patients and the coordination engine that keeps our ... Support clinic operations with administrative tasks as needed * Maintain a clean, organized, and ...

All Things HR, LLC

Clinic Manager

Seattle, WA · On-site

$35.50 - $41/hr

Daily Operations * Oversee day-to-day clinic operations, including opening/closing procedures ... Serve as the point of contact for day-to-day vendor coordination (not vendor contract negotiation ...

All Things HR, LLC

Clinic Manager

Seattle, WA · On-site

Daily Operations * Oversee day-to-day clinic operations, including opening/closing procedures ... Serve as the point of contact for day-to-day vendor coordination (not vendor contract negotiation ...

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Clinic Operations Coordinator information

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How much do clinic operations coordinator jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for clinic operations coordinator in Bothell, WA is $27.68, according to ZipRecruiter salary data. Most workers in this role earn between $22.02 and $31.15 per hour, depending on experience, location, and employer.

What is a clinic operations coordinator?

Clinic Operations Coordinators are professionals responsible for overseeing the daily administrative and operational functions of a healthcare clinic. They manage scheduling, patient flow, staff coordination, and ensure that the clinic complies with healthcare regulations. Their role often involves working closely with medical staff and patients to enhance service quality and clinic efficiency. They may also handle budgeting, supply inventory, and problem-solving to address any issues that arise in the clinic environment.

What are some common challenges clinic operations coordinators face in managing workflow and communication among clinical staff?

Clinic Operations Coordinators often navigate challenges such as balancing appointment scheduling with provider availability, ensuring timely patient flow, and addressing staff shortages or last-minute changes. They play a key role in facilitating effective communication among nurses, physicians, and administrative personnel to minimize delays and misunderstandings. Implementing efficient processes and leveraging digital tools can help manage these challenges, but adaptability and proactive problem-solving remain essential for smooth clinic operations.

What are the key skills and qualifications needed to thrive as a clinic operations coordinator, and why are they important?

To thrive as a Clinic Operations Coordinator, you need strong organizational abilities, healthcare administration knowledge, and often a bachelor's degree in health management or a related field. Familiarity with electronic health record (EHR) systems, scheduling software, and HIPAA compliance is typically required. Exceptional communication, problem-solving skills, and attention to detail help you manage staff, patient flow, and daily operations efficiently. These competencies are crucial to ensure smooth clinic functioning, patient satisfaction, and regulatory compliance.

What is the difference between Clinic Operations Coordinator vs Medical Office Manager?

AspectClinic Operations CoordinatorMedical Office Manager
CredentialsTypically requires healthcare-related certifications or administrative experienceOften requires healthcare administration or business management certifications
Work EnvironmentWorks in clinical settings, supporting daily operationsManages administrative functions in medical offices or clinics
Employer & Industry UsageUsed in healthcare clinics, outpatient centers, and hospitalsCommon in medical practices, clinics, and healthcare organizations
Primary FocusSupports clinical operations, scheduling, and patient flowOversees administrative staff, billing, and office management

The Clinic Operations Coordinator focuses on supporting clinical workflows and daily operations within healthcare settings, while the Medical Office Manager handles broader administrative management, including staff supervision and billing. Both roles are essential in healthcare environments but differ in scope and responsibilities.

How much do Clinic Operations Coordinators make in the US?

Clinic Operations Coordinators in the US typically earn between $40,000 and $65,000 annually, depending on experience, location, and the size of the healthcare facility. Salaries may also vary based on certifications and specific responsibilities within clinic management and operations.

What are the most commonly searched types of Clinic Operations jobs in Bothell, WA?

The most popular types of Clinic Operations jobs in Bothell, WA are:

What job categories do people searching Clinic Operations Coordinator jobs in Bothell, WA look for?

The top searched job categories for Clinic Operations Coordinator jobs in Bothell, WA are:

What cities near Bothell, WA are hiring for Clinic Operations Coordinator jobs?

Cities near Bothell, WA with the most Clinic Operations Coordinator job openings:

Clinic Operations Coordinator jobs near you
Infographic showing various Clinic Operations Coordinator job openings in Bothell, WA as of August 2026, with employment types broken down into 80% Full Time, 17% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $57,584 per year, or $27.7 per hour.

Clinical Care Coordinator (TMS)

ARC Health Partners

Seattle, WA • On-site

$27 - $30/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 7 days ago

Job description

Description

Clinical Care Coordinator (TMS)

Location: Onsite - North Seattle (Northgate), WA Clinic

Employment Type: Full-Time, W-2 Employee, Non-Exempt

Hourly Rate: $27-30/hr

Schedule/Hours: Monday-Friday 8:00 AM-5:00 PM


Help Patients Change Their Lives


At NeuroStim TMS, we believe every patient deserves access to compassionate, evidence-based mental health care. As one of the nation's leading providers of Transcranial Magnetic Stimulation (TMS), we help individuals struggling with depression and other mood disorders find hope through innovative, non-invasive treatment


NeuroStim TMS is seeking a highly organized, compassionate, and proactive Clinical Care Coordinator for TMS Services to support the daily operations of our North Seattle clinic. As a key leader in your clinic, this role combines patient coordination, clinic operations, and hands-on support in a collaborative outpatient mental health setting.


You'll play an essential role in creating a smooth, welcoming experience for patients on their care journey while helping our clinical team deliver exceptional care. Ideal candidates are organized, dependable, service-oriented, and comfortable balancing administrative responsibilities with patient interaction in a fast-paced healthcare environment. If you bring a positive, team-first attitude and enjoy making a meaningful impact on patients and teammates alike, we'd love to meet you.


Clinical Care Coordinator (TMS) Responsibilities

Clinic Operations & Performance Management

  • Lead daily clinic operations, patient flow, and schedule optimization to support clinic growth and performance goals.
  • Track and report weekly operational metrics - consultation completion, treatment conversion, patient progression, and schedule utilization.
  • Identify and escalate operational barriers: scheduling gaps, workflow inefficiencies, staffing concerns, overtime, and coverage needs.
  • Ensure chart completion, data accuracy, and timely documentation uploads.
  • Maintain clinic organization, operational readiness, and overall clinic efficiency.

Patient Progression & Care Coordination

  • Serve as primary operational point of contact for patients across the treatment lifecycle, coordinating with Admissions and Insurance on onboarding, authorization, and treatment initiation.
  • Manage medical records requests (clearance, medication history, outside provider/facility records) in compliance with HIPAA and organization policies.
  • Conduct patient follow-up and re-engagement activities to support continuity of care.
  • Support patient satisfaction initiatives (Google reviews, exit surveys, experience tracking) and address/escalate patient concerns professionally.

Team Leadership & Staff Oversight

  • Provide day-to-day leadership and operational oversight of clinic staff to drive workflow efficiency, accountability, and patient experience.
  • Monitor staff attendance, punctuality, schedule adherence, and overtime management.
  • Coach and address routine performance/professionalism issues at the clinic level; escalate recurring or pattern concerns to Area Managers per policy.
  • Promote a culture of accountability, teamwork, and operational excellence.

Provider, Team & Financial Coordination

  • Maintain ongoing provider communication on patient progress via email, weekly check-ins, and monthly team meetings; identify opportunities to improve documentation and provider communication to support timely TMS authorization approvals.
  • Collaborate cross-functionally with Admissions, Insurance, Technicians, and Leadership to support clinic efficiency and continuity of care.
  • Collect patient payments, manage recurring payments in Transaction Express, and support balance tracking and collections.
  • Conduct routine chart audits and quality checks for documentation compliance and accuracy; maintain clinic inventory and coordinate supply ordering.
  • Ensure compliance with HIPAA and applicable federal/state regulations.

Limited Clinical Support & Insurance Authorization

  • Provide limited, appropriately trained support to clinical staff and technician coverage when operationally necessary.
  • Maintain working knowledge of insurance guidelines and authorization timelines.
  • Coordinate peer-to-peer reviews for insurance denials and schedule patients once approvals are received

Compensation & Benefits (Full-Time Employees are eligible for):

  • Competitive Hourly Rate: $27-30/hr; paid bi-weekly
  • 401(k) retirement plan with employer match up to 4%
  • Comprehensive medical, dental, and vision insurance for employees and eligible dependents*
  • HSA (with employer contribution) and FSA options to help manage healthcare and dependent care expenses*
  • Employer-paid life insurance and AD&D coverage*
  • Employee Assistance Program (EAP) with confidential mental health and life support resources*
  • Generous paid time off and additional paid holidays* 

*Indicates benefits available only to full-time W-2 Employee

Requirements

Clinical Care Coordinator (TMS) Qualifications

  • Bachelor's degree; psychology or a related field strongly preferred. (Relevant experience may be substituted in place of educational requirements)
  • Minimum of 2 years of experience in a leadership, supervisory, or team lead role.
  • Prior experience in a healthcare, behavioral health, or medical office setting is highly valued.
  • Excellent communication and organizational skills.
  • Ability to stay calm and focused in a dynamic, patient-facing environment.
  • Tech-savvy and confident using electronic health systems and payment platforms.
  • A commitment to delivering compassionate, high-quality care.

If you're ready to join a team where your work makes a real difference - and where your growth is encouraged - we'd love to meet you.


Apply today and learn more about us at neurostimtms.com


About NeuroStim TMS Centers


NeuroStim TMS Centers is a growing network of outpatient mental health clinics specializing in evidence-based, noninvasive treatments for depression and other mood disorders. We focus on delivering high-quality Transcranial Magnetic Stimulation (TMS) and interventional psychiatric services to patients who have not found relief through traditional treatment approaches. Our team is made up of dedicated clinicians and professionals who value clinical excellence, collaboration, and patient-centered care. We foster a professional, ethical, and inclusive work environment that encourages growth, learning, and innovation. As we continue to expand access to advanced mental health treatments, we are seeking mission-driven clinicians who are passionate about evidence-based care and want to be part of a collaborative, forward-thinking organization.


NeuroStim TMS Centers is committed to fostering a diverse, equitable, and inclusive workplace where all individuals feel valued, respected, and supported. We believe diversity of backgrounds, experiences, and perspectives strengthens our teams and enhances the care we provide to the communities we serve.


NeuroStim TMS Centers is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other status protected by applicable law.


NeuroStim TMS Centers is also committed to providing reasonable accommodations to qualified individuals with disabilities throughout the recruitment process. Accommodation requests may be submitted to careers@archealthpartners.com.  

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