Client Operations Coordinator Jobs in Chicago, IL

With 500+ professionals and 350+ business professionals, Manatt, Phelps & Phillips, LLP (www.manatt.com), is a multidisciplinary, integrated national professional services firm known for quality and an extraordinary commitment to clients. The Firm's groundbreaking approach-bringing together legal services, advocacy and business strategy-differentiates Manatt from its competitors and positions the Firm to provide a distinct and compelling value proposition.

Opportunity

The Procurement Operations Coordinator plays an important role within the Procurement team, supporting day-to-day purchasing operations, purchase order management, invoice processing, contract administration, and procurement-related reporting. This role is execution-focused and detail-oriented, helping ensure that approved purchases are processed accurately, vendor information and contract metadata are maintained, and operational workflows are completed in a timely and compliant manner. The Procurement Operations Coordinator will collaborate with suppliers, internal stakeholders, Finance, Legal, and other business teams to support efficient procurement operations, accurate documentation, and continuous improvement across the procure-to-pay process.

Responsibilities

• Create purchase orders and place approved orders in accordance with procurement processes, contract terms, budget guidance, and stakeholder requirements.

• Manage order activity from placement through fulfillment, including tracking order status, coordinating delivery timelines, resolving issues, and communicating updates to internal stakeholders.

• Support invoice processing, including reviewing invoices for accuracy, assisting with three-way matching where applicable, resolving discrepancies, and coordinating with Finance and suppliers to support timely payment.

• Assist with small contract renewals by tracking key dates, gathering business input, coordinating required approvals, and supporting timely routing through Procurement, Legal, Finance, and other stakeholders as needed.

• Maintain contract metadata, including vendor names, contract owners, renewal dates, expiration dates, spend information, and other key data points to support visibility, compliance, and reporting.

• Support domain management activities, including tracking domain-related renewals, maintaining accurate records, coordinating with internal stakeholders, and helping ensure continuity of services.

• Support procurement-related project management activities, including maintaining timelines, tracking tasks and follow-ups, documenting status updates, and helping drive workstreams to completion.

• Assist with KPI reporting and analytics by compiling procurement data, preparing routine reports, validating information, and identifying trends or gaps for review by Procurement leadership.

• Collaborate with suppliers and internal stakeholders to support operational efficiency, resolve routine questions, and help ensure procurement processes are clear, consistent, and service-oriented.

• Support continuous improvement initiatives across procurement operations, including process documentation, workflow refinement, data cleanup, and adoption of tools or practices that improve accuracy, efficiency, and visibility.

Qualifications

• Bachelor's degree in Business, Supply Chain Management, Finance, Operations, or a related field preferred; equivalent relevant experience may be considered.

• 1-3 years of experience in procurement, purchasing, accounts payable, vendor management, operations, contract administration, or a related business support function preferred.

• Strong attention to detail and accuracy, particularly when working with purchase orders, invoices, contracts, vendor information, and reporting data.

• Highly organized and able to manage multiple tasks, deadlines, and follow-ups in a fast-paced, service-oriented environment.

• Strong written and verbal communication skills, with the ability to interact professionally with suppliers, stakeholders, Finance, Legal, and colleagues at all levels.

• Comfortable working with data, maintaining records, preparing basic reports, and using information to support process visibility and decision-making.

• Proficiency with Microsoft Office, particularly Excel and Outlook; experience with procurement, accounts payable, contract management, or workflow tools preferred.

• Demonstrated ability to follow established processes while identifying opportunities to improve accuracy, efficiency, documentation, and stakeholder experience.

• Collaborative team player with strong client service orientation, sound judgment, and a proactive, solutions-oriented approach.

• Ability to work both independently and collaboratively within a hybrid team environment while maintaining confidentiality, professionalism, and responsiveness.

The base annual pay range for this role is between $63,000-$73,000. The base pay to be offered will vary and depend on skills and qualifications, experience and location. A full range of medical, financial and/or other benefits dependent on the position will also be offered.

EEO/AA EMPLOYER/Veterans/Disabled

Manatt is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, physical or mental disability, religion, creed, national origin, citizenship status, ancestry, sex or gender (including gender identity, gender expression, status as a transgender or transsexual individual, pregnancy, childbirth, or related medical conditions), age (over 40), genetic information, past, current, or prospective service in the uniformed services, sexual orientation, political activity or affiliation, genetic or and any other protected classes or characteristic protected under applicable federal, state, or local law. Consistent with the American Disabilities Act, applicants may request accommodations needed to participate in the application process.

This employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each newemployee's Form I-9 to confirm workauthorization.IMPORTANT: If the Government cannotconfirm that you are authorized to work,this employer is required to provide youwritten instructions and an opportunityto contact SSA and/or DHS before taking adverse action against you, includingterminating your employment.Employers may not use E-Verify to pre-screen job applicants or to re-verify current employees and may not limit or influence the choice of documents presented for use on the Form I-9.In order to determine whether Form I-9 documentation is valid, this employer uses E-Verify's photo screening tool to matchthe photograph appearing on somepermanent resident and employmentauthorization cards with the official U.S.Citizenship and Immigration Services'(USCIS) photograph.If you believe that your employer hasviolated its responsibilities under thisprogram or has discriminated againstyou during the verification processbased upon your national origin orcitizenship status, please call the Office of Special Counsel at1-800-255-7688 (TDD: 1-800-237-2515).