Chief Executive Assistant Jobs in Florida (NOW HIRING)

RadX is seeking an experienced, highly organized, and professional Executive Assistant to the CEO to provide direct administrative and executive support to our Chief Executive Officer.

This is a high-level executive support position requiring exceptional organizational skills, discretion, sound judgment, initiative, and the ability to manage multiple competing priorities in a fast-paced environment. The ideal candidate will have previous experience directly supporting a CEO, President, owner, or other C-suite executive.

Healthcare experience is strongly preferred, particularly within a medical practice, outpatient healthcare, radiology, or other healthcare-related environment.

• Manage the CEO's complex and frequently changing calendar, meetings, appointments, and business commitments.
• Coordinate internal and external meetings with executives, physicians, business partners, consultants, and other stakeholders.
• Prepare meeting agendas, presentations, reports, correspondence, and supporting materials.
• Track action items, deadlines, commitments, and follow-up activities on behalf of the CEO.
• Coordinate business travel, including flights, hotels, ground transportation, and detailed itineraries.
• Assist with executive communications and correspondence.
• Help prioritize incoming requests, meeting invitations, communications, and matters requiring the CEO's attention.
• Serve as a professional point of contact between the CEO and internal and external stakeholders.
• Maintain strict confidentiality regarding sensitive business, employee, financial, and strategic information.
• Maintain organized executive records, documents, and files.
• Coordinate leadership meetings, strategic planning sessions, and other executive-level activities.
• Process executive expense reports and related documentation.
• Anticipate the CEO's needs and proactively address administrative or scheduling issues.
• Assist with special projects and other executive-level assignments as needed.

• Minimum of 5 years of executive-level administrative experience preferred.
• Previous experience directly supporting a CEO, President, owner, or C-suite executive strongly preferred.
• Healthcare experience strongly preferred.
• Exceptional organizational, prioritization, and time-management skills.
• Strong written and verbal communication skills.
• Excellent attention to detail and follow-through.
• Proven ability to manage multiple priorities and changing deadlines.
• High degree of professionalism, discretion, and confidentiality.
• Strong judgment and problem-solving abilities.
• Ability to anticipate executive needs and work independently with limited direction.
• Proficiency with Microsoft Office and/or Google Workspace.
• Bachelor's degree preferred; equivalent executive administrative experience may be considered.

The successful candidate will be someone who is proactive rather than reactive. You should be comfortable anticipating what needs to happen next, keeping the CEO organized, monitoring commitments and deadlines, and ensuring important matters receive appropriate follow-up.

This position requires an individual who can remain organized and professional under pressure while interacting effectively with senior executives, physicians, employees, vendors, and business partners.

Tampa, Florida - On-Site

This is a full-time position and requires the flexibility necessary to support the schedule and priorities of the CEO.

RadX is a growing healthcare organization providing high-quality outpatient diagnostic imaging services. As the organization continues to expand, the Executive Assistant to the CEO will play an important role in supporting executive effectiveness, communication, coordination, and organizational execution.

If you are an experienced Executive Assistant who excels at organization, confidentiality, executive-level communication, and staying ahead of competing priorities, we encourage you to apply.

A job offer is contingent upon a successful background check and drug screen.