Chemeketa Student Jobs (NOW HIRING)

JOB INFORMATION The Financial Services Technician delivers technical financial, procurement, and administrative support within the Business Services department. This role balances customer service with key financial operations, including auditing invoices, resolving payments and direct deposit discrepancies, managing purchasing orders, and maintaining contract compliance databases. Answering daily policy questions and updating procurement web pages to executive fiscal year end purchase order rollovers.

Chemeketa is a proud Hispanic-Serving Institution that aspires to be an inclusive environment where we honor and value the unique contributions of our diverse students, employees, and community. We seek to foster cultural competence and pursue equitable solutions that support all students in achieving their educational goals. If you are interested in joining the work of the college to pursue a supportive and inclusive culture, we encourage you to apply.

When applying for this position, please attach the electronic documents listed below. Failure to do so will result in your application being rejected as an incomplete application. Any documents you provide that are not listed will not been seen by the Search Committee.

Unofficial Transcripts - An electronic copy of your academic transcript(s) from an accredited institution which clearly indicate the degree awarded, and any other applicable information, must be attached with your application if you would like it considered as part of your eligibility for the position. Any applicants who earned academic credentials from outside of the United States and wish to use those credits for consideration must also upload an evaluation of college credit earned at the non-U.S. institution

DUTIES & RESPONSIBILITIES Accounts Payable Support Receives and inputs vendor direct deposit enrollment forms (authorization agreement and enrollment form for electronic vendor payment and remittance advice) into Banner on existing vendor records; ensures accuracy in input and resolves issues when pre-notes are returned from the bank. Resolves issues with direct deposit payments to vendors that are returned or when email notifications are returned as undeliverable. Obtains and inputs vendor W-9 information for contracted services; gathers appropriate vendor information as needed; sends college W-9 information as needed to vendors; scans W-9 and indexes to vendor record in Banner through AppXtender.

Reviews and verifies all account documentation, to ensure invoices and any required supporting documents are complete, accurate, and properly submitted before processing, coordinating with accounting staff to resolve any missing or incomplete information. Sorts checks by disbursement groups for special handling, prepares checks for mailing and for pick-up; adheres to established timelines. Maintains files for voided checks, check register and check number log.

Completes verifications of the RFFA and Direct Deposit reports; reviews and reconciles for duplicates, holds, and negative entries. Assists as needed with follow-up of un-cashed accounts payable checks; generates and mails form letters to identified vendors. Procurement & Contracts Support Researches and inputs purchase orders, requisitions, blanket purchase orders, and change orders into Banner.

Closes and rolls purchase orders within and across fiscal years. Files blanket purchase orders with for various vendors within the shared Procurement database, ensures proper insurance certificates, signature authority forms, non-compete exemptions, department generated contracts and CCRLS are up to date. Utilizes the appropriate departmental contract number and assigns new contract numbers by identifying and selecting the next available unused number.

Updates and revises the Cooperative Agreement database based on current agreements, provides communication updates to the Procurement department as needed. Create/maintain Disadvantaged Business Enterprise (DBE) vendor database and update Banner DBE designation. Reviews information in DBA for businesses who may be interested in conducting business with the college.

Revises database with vendor information as needed. Assists in the development of requests for quotations; by identifying potential vendors for non-capital items as needed. Prepares correspondence, reports, and informal quotes; researches and gathers information for these items and other special projects as needed.

Converts Procurement templates from various formats into PDF fillable forms. Assists in the development of, and maintenance of the Procurement and Business Service websites; posts any updates including reporting current bid activity as needed. Reviews department generated contract files for completeness and updates the contracts database; identifies contractor, completion dates, scope of work and amounts to be recorded in database.

Collates, copies and sends out completed contracts and purchase orders and revisions; tracks department to ensure originals are returned and files are complete with signed copies. Assists with setting up department personnel with e-procurement credentials and tracking of e-procurement purchases. Assists as needed in the review of monthly Procurement Card statements and identify issues with documentation and coding following established processes for resolving or referring issues to the program administrator.

Program Administrative Support Serves as initial department greeter in person and by phone, establishing a welcoming environment for staff, vendors, and guests. Provides information and assistance for accounts payable, purchasing and contracts as well as the rest of Business Services. Answers accounts payable questions based on applicable policies and procedures.

Such as account and vendor information, ACH payments, and travel reimbursement questions. Refers people, phone calls to the appropriate area answers questions regarding processes and requirements per established procedures. receives and timestamps formal procurement submittal.

Make on-going adjustments as needed to scanned documents (e.g. annotate on scanned. images and/or add pages to previously scanned documents

Delegates and answers vendor and staff inquiries, provides checks to vendors and prepares them for in-office pick up. Track alerts for contract renewals. Scans, indexes, and maintains check documentation, direct deposit forms, W-9s, and other financial records to ensure accurate recordkeeping and document accessibility.

Distributes checks by contacting responsible party for checks being held for pick-up. Archives procurement and accounts payable documents according to state and federal regulations. Institutional Expectations Embraces diversity and actively collaborates effectively with a variety of students, staff and the public from diverse cultural, social, economic and educational backgrounds Participates in recruitment and retention of students at an individual and institutional level in promotion of student success Embraces, understands and uses appropriate technology tools to accomplish job functions Provides high quality, effective service to internal and external customers through continuous improvement and adoption of lean office practices CANDIDATE QUALIFICATIONS Your application will be scored based on the minimum qualifications, core competencies, and preferred qualifications listed below.

If you are unsure whether you meet all of the qualifications , we encourage you to apply and address through your application materials all of the relevant education, transferable skills, and related experience that makes you a great candidate for this position. The information provided on your application will be used to determine step placement upon hire. Please ensure you include all information on your application which you wish to be considered.

Minimum Qualifications: This level requires an equivalency of one (1) year of full-time work experience related to the essential functions and duties of the position listed above. Core Competencies: Familiarity with office equipment including computers, scanners, etc. Strong interpersonal skills and ability to communicate to diverse audiences.

Ability to work with a variety of customers and stakeholders in an effective manner. Bicultural/multicultural skills sufficient to select appropriate behaviors, values and attitudes within different cultures during interactions with others Preferred Qualifications: Three (3) years of professional experience in purchasing, contract management, accounting support, and related processes. An Associate's Degree in Accounting, Business Administration, or Applied Technology or related field.

Working experience in higher education, local/state government or a regulated environment. Familiarity or working experience with Banner or related software. Working experience with website maintenance and its related functions.

ADDITIONAL INFORMATION SCHEDULE & MODALITY Based on individual assessment, business needs, supervisory discretion and/or college directives, a percentage of the duties of this position may be performed remotely up to one day a week or scheduled only for special projects requiring focus time. TERMS OF EMPLOYMENT This is a 100%, 12-month classified assignment at pay grade 11 This position has a 6-month probationary period All positions at Chemeketa are required to be available for work onsite as requested by the college. Requires flexible work schedule to meet program needs, which may include evenings and/or weekends This position may require the use of your personal vehicle for transportation between campus locations If requested, requires the provision of official transcripts upon hire Employees must maintain Oregon, Washington or Idaho residency as a condition of employment.

Successful applicants for designated positions must successfully pass a background inquiry, which may include criminal, driving, credit and full background checks. Only information relevant to the position will be considered. An individual with negative information on their background inquiry will not necessarily be denied employment.

Providing false information will result in rejection of an application, employment offer or dismissal PHYSICAL REQUIREMENTS Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary requirements are met.

VETERANS' PREFERENCE Applicants are eligible to use Veterans' Preference when applying with Chemeketa Community College in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Preference will be given only if the applicant meets the minimum criteria of the position and electronically attach the required documentation at the time of application. For information regarding Veterans' Preference qualifications, visit http://www.oregonjobs.org/DAS/STJOBS/vetpoints.shtmlq DOCUMENTS REQUIRED FOR VETERANS' PREFERENCE One of the following: MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) -OR- Letter from the US Dept

of Veterans Affairs indicating receipt of a non-service connected pension -OR- Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate In addition to one of the above documents, Disabled Veterans must also submit one of the following: A copy of their Veterans disability preference letter from the Department of Veterans Affairs -OR- Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate. You can request copies of your military service record through the National Archives website at http://www.archives.gov/veterans/military-service-records/ *Please Note: As part of the first round of screening, the committee will conduct an anonymous review of the application materials and will not be able to view any personally identifiable information. Please be sure that your application is complete and thoroughly depicts how you meet the minimum qualifications, core competencies and preferred qualifications

Required documents must be provided at the time of application. Any applications which do not have the required documents attached will be considered incomplete. Incomplete applications will not be considered.

Chemeketa makes employment decisions based solely on the candidate's demonstrated competencies as related to successful performance in the position. PUBLIC SERVICE LOAN FORGIVENESS Chemeketa Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan.

Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education. LEGAL COMPLIANCE Chemeketa Community College prohibits unlawful discrimination based on the following: Or any other status protected by federal, state, or local law in any area, activity or operation of the College. The College also prohibits retaliation against an individual for engaging in activity protected under this policy, and interfering with rights or privileges granted under federal, state or local laws.

Under College policies, equal opportunity for employment, admission, and participation in the College's programs, services, and activities will be extended to all persons, and the College will promote equal opportunity and treatment through application of its policies and other College efforts designed for that purpose. 504/ADA Coordinator for Students For concerns, inquiries or complaints regarding student disability accessibility and accommodations, please contact Karen Alexander, Director of Student Accessibility and Testing Services. Ph: 503.399.5276 Section 504/ADA Coordinator for Employees For concerns, inquiries or complaints regarding employee disability accessibility and accommodations, please contact Alice Sprague, Vice President of Governance & Administration

Ph: 503.399.2537 Persons having questions or concerns about Title IX, which includes gender-based discrimination, sexual harassment, sexual violence, gender-based violence, and stalking, please contact the Title IX coordinator, Jon Mathis. Ph: 503...