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Position Summary
The Accounts Payable Specialist supports the Company's end-to-end disbursement operations, including invoice processing, vendor management, payment workflows, and reconciliation activities. This role ensures timely and accurate payments, adherence to policy and internal controls, and strong customer service to internal stakeholders and external vendors. The Specialist collaborates closely with the Disbursements and Accounts Payable Manager and cross-functional teams to maintain efficient AP operations and support continuous improvement initiatives.
Key Responsibilities
Accounts Payable Operations
• Process invoices through Yardi PayScan, ensuring accuracy, complete documentation, and appropriate workflow routing.
• Review invoice exceptions, research issues, and route items into correct approval workflows.
• Reconcile vendor statements, research discrepancies, and follow up on outstanding invoices.
• Route general ledger disbursement batches for approval and process payments in coordination with the outsourced payment vendor.
Vendor Management & Compliance
• Set up new vendors, verify tax information using TIN Check, and maintain accurate vendor master data.
• Support W-9 collection and 1099 annual reporting.
• Assist in compliance reviews to ensure adherence to internal controls and Company policies.
Customer Service & Cross-Functional Support
• Provide high-level support to internal departments and external vendors regarding invoices, payment status, and AP procedures.
• Collaborate with Asset Management, Treasury, Project Management, and IT on disbursement-related initiatives and issue resolution.
Process Improvement & Systems Support
• Support continuous improvement initiatives led by the Disbursements and Accounts Payable Manager.
• Maintain Yardi AP workflows and assist with enhancements related to approval routing and automation.
• Participate in bank transition projects, ACH initiatives, and positive pay file verification activities.
Month-End, Quarter-End & Audit Support
• Assist with month-end and quarter-end close procedures related to AP activity.
• Provide auditors with requested documentation and support audit inquiries.
Qualifications
• 2-3 years of accounts payable or general accounting experience.
• Bachelor's degree in Accounting, Finance, Business, or related field preferred.
• Strong analytical skills with the ability to research and resolve discrepancies.
• Excellent communication and customer service skills.
• Proficiency in Excel and experience with ERP systems; Yardi and PayScan strongly preferred.
What we offer
At Kilroy, base pay is one part of our total compensation package and is determined within a range. This provides the opportunity to progress as you grow and develop within the role. The base pay range for this role is between $26.44 and $31.85, and your hourly rate will depend on your skills, experience and training, knowledge, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. This role is eligible for an annual discretionary bonus as well.
Our comprehensive group health benefits program is built around your total health and provides employees and their families with care and coverage designed to help you thrive. Our health and wellness program offerings include medical, dental, vision, with FSA, HSA options, Group Life & Disability, LTD coverage and much more. Ancillary programs include a retirement savings plan with a competitive employer match, employee support programs like our parental leave coaching program, wellness, and commuter benefits, just to name a few. We invite you to visit our website at www.kilroyrealty.com to learn more.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.