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Check Disbursement Assistant Jobs (NOW HIRING)

Associa

Disbursement Analyst

Richardson, TX · On-site

Request and verify check stop payment and void requests from all operating units with banking ... Keep Leadership informed when problems may interfere with work being completed on time. * Assist ...

The AF Group

Cash Disbursement Analyst

Lansing, MI · On-site

Responsible for initiating, printing, and distributing general disbursements for the entire ... Update/check status in Tracker for outstanding checks. Assist with inquiries regarding unclaimed ...

Coverall

Administrative Assistant

Tampa, FL · On-site

$16.50 - $22/hr

Preparation of Franchise monthly Statement packages & Franchise check disbursement. * Completing ... Office Services Assistant may call the Franchise Business Owner directly where appropriate. * Sends ...

Coverall North America

Administrative Assistant

Tampa, FL · On-site

$17 - $23/hr

Preparation of Franchise monthly Statement packages & Franchise check disbursement. * Completing ... Office Services Assistant may call the Franchise Business Owner directly where appropriate. * Sends ...

Coverall North America

Administrative Assistant

Brookfield, WI · On-site

$17 - $23/hr

Preparation of Franchise monthly Statement packages & Franchise check disbursement. * Completing ... Office Services Assistant may call the Franchise Business Owner directly where appropriate. * Sends ...

Grambling State University

Senior Accountant

Grambling, LA · On-site

$55K - $60K/yr

Prepare and support the Capital Assets Note for the Annual Financial Report (AFR) and assist with ... Review wire transfer and check disbursement logs; process and print checks as needed. * Monitor and ...

Brown Advisory

Cash Management Analyst

Baltimore, MD · On-site

CLIENT BILL PAY * Assist the Client Service Team with creation of Letter of Authorizations or other ... Printing, handling and check disbursement to our client services teams. * Execute and review ...

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Disbursement Analyst

Richardson, TX • On-site

Associa
Real Estate • 10K+ employees
Learn more about Associaexternal

Full-time

Posted 25 days ago

Associa rating

7.2

Company rating: 7.2 out of 10

Based on 39 frontline employees who took The Breakroom Quiz

111th of 260 rated facilities management

Job description

  • Execute end-to-end payment processing for payments, ensuring accuracy, compliance, and timely settlement across domestic and international transactions.
  • Balance, validate, print, and distribute general disbursements for the enterprise.
  • Request and verify check stop payment and void requests from all operating units with banking institutions.
  • Prepare, validate, and transmit check disbursements with required approval controls.
  • Investigate and resolve payment exceptions, rejects, and returns, including stop payments and stale or altered checks.
  • Serve as a point of contact for payment inquiries.
  • Maintain communication with IT to investigate and review failed transactions related to the financial system.
  • Respond to internal and external requests regarding check status and check copy requests.
  • Perform testing of check printing software when updates or changes are made to the system.
  • Issue required correspondence to payees regarding unclaimed property.
  • Extract information regarding outstanding checks for unclaimed property reporting.
  • Ensure adherence to NACHA requirements.
  • Monitor transactions for fraud and escalate concerns.
  • Collaborate with internal teams, including Finance and Treasury.
  • Monitor deadlines to avoid financial loss.
  • Support automation initiatives.
  • Maintain SOPs and process documentation.
  • Support annual 1099 forms as well as unclaimed property filing and reporting.
  • Work within stated internal KPIs and SLAs.
  • Keep Leadership informed when problems may interfere with work being completed on time.
  • Assist Leadership with reporting of current metrics that add value to the organization as well as ad-hoc reporting to management.
  • Perform any other job responsibilities as required at the Company's discretion.

Preferred Skills
  • Candidate should be a team player and demonstrate the required aptitude and attitude toward work and the team.
  • Candidate should be customer-centric and committed to delivering the best to customers and the business.
  • Must possess analytical and problem-solving skills, business acumen, leadership skills, oral and written communication skills, and excellent interpersonal skills.
  • Experience managing and optimizing AP payment processing through solutions such as AvidXchange.
  • Highly innovative individual and out-of-the-box thinker, able to work in a dynamic, fast-paced, collaborative environment.
  • Excellent written and oral communication skills, as well as interpersonal skills to maintain professional and effective relationships with coworkers.
  • Proactive, results-oriented, sense of urgency, high level of energy, enthusiasm, and passion.
  • Ability to multitask, willingness to learn new skills, and ability to adapt to an ever-changing environment.
  • Ability to work with minimal supervision, with a high degree of accuracy and strong attention to detail.
  • Ability to work seamlessly with remote colleagues at other office locations is critical.

Qualifications and Education Requirements
  • Education level required: High School.
  • Minimum experience required: 3+ years in a payment processing environment.
  • Experience with ACH processing systems.
  • Strong knowledge of NACHA operating rules and the ACH network.
  • Financial ERP System D365 and AI software such as VIC.AI preferred.
  • Strong investigative aptitude with a commitment to quality and comfort working in a fast-paced environment.
  • Must be a self-starter who can work well in various situations, from well-defined to unstructured.
  • Experience with Microsoft Office Suite, including advanced Excel skills (VLOOKUP, pivot tables, formulas, etc.).
  • Must be a self-starter who can work well within various situations, from well-defined to unstructured.

What Associa employees say

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About Associa

Sourced by ZipRecruiter

With more than 180 branch offices across North America, Associa delivers unsurpassed management and lifestyle services to nearly five million residents worldwide. Our 10,000+ team members lead the industry with unrivaled education, expertise and trailblazing innovation. For more than 40 years, Associa has provided solutions designed to help communities achieve their vision.

Industry

Real estate

Company size

10,000+ Employees

Headquarters location

Dallas, TX, US

Year founded

1979

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