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Position Details

Advertising/Posting Title CEMS Dean's Executive Assistant

Posting Summary

Provide comprehensive, high-level executive and administrative support to the Dean and Dean’s Office of the College of Engineering and Mathematical Sciences ( CEMS ). Serve as a key support resource to the Dean by managing a complex calendar; coordinating, prioritizing, and confirming meeting and event logistics; and preparing routine correspondence and materials to enable effective decision-making and efficient use of the Dean’s time. Coordinate and set up meetings, events, workshops, and programs, including room reservations, vendor coordination, IT and space needs, and catering requests. Provide meeting support such as preparing agendas and compiling materials, tracking follow-ups, and taking meeting notes as needed. Support the Dean and Dean’s Office leadership team with the coordination and completion of administrative projects (e.g., ABET accreditation support, academic reports, curriculum revisions, website and communication updates, and reappointment, promotion, and tenure review support) by organizing information, coordinating inputs, tracking timelines, and maintaining accurate files and records. Consistently exercise discretion and sound judgment when handling sensitive, confidential, and time-critical information and communications, completing work in accordance with established procedures and guidelines.

Minimum Qualifications (or equivalent combination of education and experience)

Associate’s degree in a related field and five (5) years of related experience, or an equivalent combination of education and experience. Working knowledge of software applications used to support administrative operations and familiarity with internet resources. Advanced proficiency with Microsoft Office (Word, Excel, Outlook, Teams) required. Demonstrated ability to coordinate multiple activities with attention to detail, meet deadlines, and maintain accurate records. Effective interpersonal, organizational, and written communication skills required. Demonstrated ability to exercise discretion and maintain confidentiality when working with sensitive information.

Desirable Qualifications

Experience coordinating events including conferences, workshops, and recruitment activities, including vendor coordination and logistics. Experience supporting administrative processes in higher education, including academic reporting, curriculum-related updates, and faculty affairs documentation. Familiarity with university administrative and financial processes (e.g., travel arrangements and reimbursements) and the ability to coordinate documentation within established procedures.

Anticipated Pay Range $25.50/hour to $31/hour

Other Information

Final compensation will be determined in consideration of the finalist’s experience..

Special Conditions Weekend work required, A probationary period may be required, Occasional evening and/or weekends required (if non-exempt position, may result in overtime), This position is ineligible for telework due to the essential functions, Background Check required for this position

FLSA Non-Exempt

Union Position No

Posting Details

Position will be posted for a minimum of one week, after which it is subject to removal without notice.

Job Location Burlington, Vermont, United States

Job Open Date 04/22/2026

Job Close Date (Jobs close at 11:59 PM EST.)

Open Until Filled No

Our Common Ground Statement

The University of Vermont is a welcoming, educationally purposeful community committed to creating an inclusive environment that embraces intellectual diversity and global perspectives. We seek to prepare students to be accountable leaders who will bring to their work a grasp of complexity, effective problem-solving and communication skills, and an enduring commitment to learning and ethical conduct. Members of the University of Vermont community embrace and advance the values of Our Common Ground: Respect, Integrity, Innovation, Openness, Justice, and Responsibility. Staff play a critical role in this effort and the successful candidate will demonstrate a strong commitment to UVM’s mission and advancing Our Common Ground values through the execution of their job duties.

Position Information

Position Title Univ Ops Administration OC3 N

Posting Number S6061PO

Department CEM Dean's Ofc/54000

Position Number 002454

Percent of Full-Time 1.0

Standard Hours at 1.0 FTE 37.5

Term (months per year) 12

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents

• Cover Letter/Letter of Application

• Resume

Optional Documents