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Case File Manager Jobs in Pittsburgh, PA (NOW HIRING)

A Second Chance

File Compliance Worker

Pittsburgh, PA · On-site

$17.36/hr

Maintain and manage active and closed case files (physical and electronic) * Facilitate off-site storage and record retention processes * Copy, scan, fax, and distribute documents as needed ...

Weisel, Xides & Foerster, LLP

Lawyer

Pittsburgh, PA · On-site

$76K - $100K/yr

Prepare case file documents. * Work with legal team to compile comprehensive trial briefs. * Draft ... Strong time management and organizational skills. * Detail oriented. * Strong computer skills and ...

Weisel, Xides & Foerster, LLP

Lawyer

Pittsburgh, PA · On-site

$76K - $100K/yr

Prepare case file documents. * Work with legal team to compile comprehensive trial briefs. * Draft ... Strong time management and organizational skills. * Detail oriented. * Strong computer skills and ...

Dynamic Workforce Solutions

Case manager

Pittsburgh, PA · On-site

$22.50 - $26/hr

As a case manager with DWFS, you will have the opportunity to work with job/career seekers to ... Maintains accurate and appropriate files and records for individual participants. * Manages and ...

Dynamic Workforce Solutions

Case manager

Pittsburgh, PA · On-site

$22.50 - $26/hr

As a case manager with DWFS, you will have the opportunity to work with job/career seekers to ... Maintains accurate and appropriate files and records for individual participants. * Manages and ...

Dynamic Workforce Solutions

Case manager

Pittsburgh, PA · On-site

$22.50 - $26/hr

As a case manager with DWFS, you will have the opportunity to work with job/career seekers to ... Maintains accurate and appropriate files and records for individual participants. * Manages and ...

genex

Medical Nurse Case Manager

Pittsburgh, PA · On-site

Performance is monitored daily by supervisors and/or branch managers. Serves as an intermediary to ... Maintains all case documents in files ensuring a comprehensive and detailed source of information ...

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Case File Manager information

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How much do case file manager jobs pay per hour?

As of Aug 5, 2026, the average hourly pay for case file manager in Pittsburgh, PA is $24.51, according to ZipRecruiter salary data. Most workers in this role earn between $20.29 and $26.59 per hour, depending on experience, location, and employer.

What is a case file manager?

Case file managers are professionals responsible for organizing, maintaining, and tracking case files and related documents for organizations such as law firms, government agencies, or social services. They ensure that all case information is accurate, up-to-date, and easily accessible to authorized personnel. Their role often involves managing both physical and digital files, coordinating with team members, and ensuring compliance with privacy laws and organizational guidelines.

What are the key skills and qualifications needed to thrive as a case file manager, and why are they important?

To thrive as a Case File Manager, you need strong organizational skills, attention to detail, and typically a background in administration or records management. Familiarity with case management software, document management systems, and sometimes certifications in records management are important. Excellent communication, discretion, and the ability to multitask help you effectively coordinate with stakeholders and maintain confidentiality. These skills ensure accurate, efficient case processing and secure handling of sensitive information, which are vital for legal, compliance, and operational success.

What are some common challenges faced by case file managers, and how can they be addressed?

Case File Managers often handle large volumes of sensitive documents, requiring meticulous attention to detail and strong organizational skills. One common challenge is maintaining accurate and up-to-date records while managing tight deadlines. Effective use of case management software, clear communication with legal and administrative teams, and ongoing training in data security practices can help address these challenges. Additionally, prioritizing tasks and developing efficient filing systems are crucial for staying on top of workload demands in this role.

What is the difference between Case File Manager vs Paralegal?

AspectCase File ManagerParalegal
CredentialsHigh school diploma or equivalent; some roles may require certifications in records managementAssociate's degree or paralegal certificate
Work EnvironmentLegal offices, courts, or law firms, managing case files and recordsLegal offices, assisting attorneys with case preparation and research
Primary ResponsibilitiesOrganizing, maintaining, and retrieving case files and documentsLegal research, drafting documents, and supporting attorneys
Industry UsageCommonly used in law firms, courts, and legal departmentsWidely used in legal settings alongside attorneys and legal staff

The main difference between a Case File Manager and a Paralegal lies in their focus and responsibilities. A Case File Manager primarily handles organizing and maintaining case records, while a Paralegal provides broader legal support, including research and document drafting. Both roles are essential in legal environments but serve distinct functions.

What are popular job titles related to Case File Manager jobs in Pittsburgh, PA? For Case File Manager jobs in Pittsburgh, PA, the most frequently searched job titles are:
What job categories do people searching Case File Manager jobs in Pittsburgh, PA look for? The top searched job categories for Case File Manager jobs in Pittsburgh, PA are:
What cities near Pittsburgh, PA are hiring for Case File Manager jobs? Cities near Pittsburgh, PA with the most Case File Manager job openings:
Case File Manager jobs near you
Infographic showing various Case File Manager job openings in Pittsburgh, PA as of July 2026, with employment types broken down into 1% As Needed, 79% Full Time, 18% Part Time, and 2% Contract. Highlights an 88% Physical, 3% Hybrid, and 9% Remote job distribution, with an average salary of $50,988 per year, or $24.5 per hour.

High Value Case Manager

Morgan & Morgan, P.A.

Pittsburgh, PA

$19.50 - $25/hr

Other

Re-posted 6 days ago

Morgan & Morgan rating

6.7

Company rating: 6.7 out of 10

Based on 49 frontline employees who took The Breakroom Quiz

30th of 34 rated law firms

Job description

Summary

As a High Value Case Manager, you must be highly organized and able to work on a varied caseload, take pride in what you do, you will assist the attorney in developing settlements, preparing documents and correspondence as needed. The ideal candidate is customer focused and empathetic. This salaried position comes with competitive pay and a generous bonus plan.

Responsibilities

  • Provide proactive, daily interaction with existing and potential clients, insurance companies, and medical providers, both via phone and in person
  • Order medical records from providers and communicate with them during course of treatment
  • Obtain documents necessary to support injury and/or liability positions
  • Interact with insurance carriers and healthcare providers to secure records and account balances
  • Negotiate case settlements with insurance carriers
  • Negotiate deductions of outstanding medical balances with providers
  • Work directly with multiple coworkers involved in the management and support of case files
  • Maintain organized case files
  • Prepare comprehensive demands and assemble support for submission to carries
  • Interact with attorneys and present case synopsis when required
  • The role is in-office five days per week
  • Performs other related duties as assigned to meet the needs of the business

Qualification

  • Bachelor's Degree (preferred)
  • Prior experience as a case manager (preferred)
  • At least 2 years of legal or insurance adjuster experience
  • Ability to multitask, organize, prioritize, handle a fast-paced environment, and manage workload with a positive attitude and minimal supervision
  • Strong written and verbal communication skills, as well as attention to detail
  • Proficient knowledge of motions, discovery, evidence, litigation documentation, court rules, procedures, practices, calendar depositions, mediation, and hearings
  • Strong negotiating skills

This role is on-site, which gives you the chance to be fully immersed in the work and gain direct experience alongside the team. We've found that being in the office helps new team members get up to speed quickly and feel more connected.

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