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Case File Manager Jobs in Washington (NOW HIRING)

U.S. Courts

Case Administrator I/II

Washington, DC · On-site +1

$51K - $91K/yr

Manages cases from opening through final disposition, maintains official case records, and handles docketing, noticing, and related administrative tasks. Reviews filed documents for compliance with ...

Cornerstones

Case Manager for Rapid Rehousing

Reston, VA · On-site

$60 - $80/hr

Manages the HMIS data, outcomes, and case files for the Rapid Rehousing program ensuring that performance measures and outcomes meet contractual obligations.Performs other related duties and ...

Grant Associates

Case Manager

Washington, DC · Hybrid

$24.04/hr

Case Manager / Career Coach - DC TANF Who We Are Our employees consistently rate Grant Associates ... Maintain accurate, compliant electronic case files and documentation * Enter and track data in ...

CPMC LLC

Records Manager

Tysons Corner, VA · Remote

Manage the endtoend case file lifecycle: compilation, indexing, quality check, closure, and secure storage of records supporting the UAC program. * Prepare, physically package, and ship retired ...

CACI International, Inc.

Paralegal

Greenbelt, MD · On-site

... filing documents with courts and organizing, tracking and archiving legal documents) to the more ... Provides litigative case management and organizes cases for court presentation by preparing and ...

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Case File Manager information

What is a case file manager?

Case file managers are professionals responsible for organizing, maintaining, and tracking case files and related documents for organizations such as law firms, government agencies, or social services. They ensure that all case information is accurate, up-to-date, and easily accessible to authorized personnel. Their role often involves managing both physical and digital files, coordinating with team members, and ensuring compliance with privacy laws and organizational guidelines.

What are the key skills and qualifications needed to thrive as a case file manager, and why are they important?

To thrive as a Case File Manager, you need strong organizational skills, attention to detail, and typically a background in administration or records management. Familiarity with case management software, document management systems, and sometimes certifications in records management are important. Excellent communication, discretion, and the ability to multitask help you effectively coordinate with stakeholders and maintain confidentiality. These skills ensure accurate, efficient case processing and secure handling of sensitive information, which are vital for legal, compliance, and operational success.

What are some common challenges faced by case file managers, and how can they be addressed?

Case File Managers often handle large volumes of sensitive documents, requiring meticulous attention to detail and strong organizational skills. One common challenge is maintaining accurate and up-to-date records while managing tight deadlines. Effective use of case management software, clear communication with legal and administrative teams, and ongoing training in data security practices can help address these challenges. Additionally, prioritizing tasks and developing efficient filing systems are crucial for staying on top of workload demands in this role.

What is the difference between Case File Manager vs Paralegal?

AspectCase File ManagerParalegal
CredentialsHigh school diploma or equivalent; some roles may require certifications in records managementAssociate's degree or paralegal certificate
Work EnvironmentLegal offices, courts, or law firms, managing case files and recordsLegal offices, assisting attorneys with case preparation and research
Primary ResponsibilitiesOrganizing, maintaining, and retrieving case files and documentsLegal research, drafting documents, and supporting attorneys
Industry UsageCommonly used in law firms, courts, and legal departmentsWidely used in legal settings alongside attorneys and legal staff

The main difference between a Case File Manager and a Paralegal lies in their focus and responsibilities. A Case File Manager primarily handles organizing and maintaining case records, while a Paralegal provides broader legal support, including research and document drafting. Both roles are essential in legal environments but serve distinct functions.

How hard is it to become a case file manager?

Becoming a case file manager typically requires strong organizational skills, attention to detail, and familiarity with case management software. Many positions prefer candidates with a high school diploma or equivalent, and some roles may require relevant experience or certifications in case management or related fields.

How much do case file managers make in the US?

In the US, case file managers typically earn a median annual salary of around $40,000 to $55,000, depending on experience, location, and employer. Salaries can vary based on the industry, certifications, and whether the role involves administrative or specialized tasks.

Is case file management a stressful job?

Case file management can be stressful due to the need for accuracy, organization, and meeting deadlines. It often involves handling sensitive information and requires attention to detail, which can contribute to work-related stress, especially in high-pressure environments or with heavy workloads.

What qualifications do you need to be a case file manager?

A case file manager typically needs a high school diploma or equivalent, with some roles preferring post-secondary education in fields like criminal justice, social work, or administration. Strong organizational skills, attention to detail, and experience with record-keeping or case management software are important qualifications. Certifications in case management or related areas can enhance job prospects.

What are popular job titles related to Case File Manager jobs in Washington?

For Case File Manager jobs in Washington, the most frequently searched job titles are:

What job categories do people searching Case File Manager jobs in Washington look for?

The top searched job categories for Case File Manager jobs in Washington are:

What cities in Washington are hiring for Case File Manager jobs?

Cities in Washington with the most Case File Manager job openings:

Case File Manager jobs near you
Infographic showing various Case File Manager job openings in Washington as of August 2026, with employment types broken down into 84% Full Time, 9% Part Time, 2% Temporary, and 5% Contract. Highlights an 77% Physical, 2% Hybrid, and 21% Remote job distribution.

Case Administrator I/II

Washington, DC • On-site, Remote

U.S. Courts
See more jobs at U.S. Courtsexternal

$51K - $91K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 14 hours ago

Job description

Summary
Docket Clerk in the Clerk's Office of the U.S. Judicial Panel on Multidistrict Litigation, reporting to the Operations Supervisor. Manages cases from opening through final disposition, maintains official case records, and handles docketing, noticing, and related administrative tasks. Reviews filed documents for compliance with Panel Rules and ensures accurate docketing of orders and entries. Telework may be eligible after a six-month orientation period.
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Duties
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Duties to be performed include, but are not limited to the following:
  • Manage cases as efficiently as possible from opening to closing. Review, identify, and research the accuracy, timeliness and quality of data entered into the case record. Make corrections to the case record to comply with local and national procedures. Ensure that all case files and related information are accessible. Manage cases to ensure timely progression. Perform quality control on attorney-docketed entries.
  • Prepare and analyze required reports. Check data from reports in order to meet quality assurance criteria. Check for prior or prohibited filings.
  • Provide excellent customer service when responding to inquiries on case status. Provide information and Electronic Case Files (ECF) instruction to outside customers. Inform customers of required fees.
  • Create and process new case files. Open cases in case management system. Docket initial opening events. Audit cases for closing and review the docket to ensure that all necessary documents are entered, and deadlines are met before generating the closing order.
  • Scan and convert documents filed over the counter into image files. Enter documents and proceedings on the case docket. Maintain documents in the appropriate location. Answer phone inquiries regarding case status and archive information and court procedures. Provide forms via mail, fax or e-mail, as required.
  • Assist the public with electronic and paper files. Conduct additional research when necessary. Provide archive information for closed cases. Copy files information when requested.
  • Test new procedures and processes to provide necessary feedback to management. Provide accurate noticing as required by law. Ensure that mailing records are kept accurate.

Requirements
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Conditions of employment
All new JPML employees will be required to complete an FBI fingerprint-based national criminal database and records check and pass a public trust suitability check. Employees must adhere to the Code of Conduct for Judicial Employees, which is available upon request.
Qualifications
One-year specialized experience equivalent to work at CL-23 for a CL-24 and/or one-year specialized experience equivalent to work at CL-24 for a CL-25. Specialized experience is progressively responsible clerical experience requiring the regular and recurring application of clerical procedures involving the routine use of keyboard skills, specialized terminology, and demonstrated ability to apply a body of rules, regulations, directives, or laws.
Federal court experience with Case Management/Electronic Case Files (CM/ECF) preferred. Data entry experience in a case management system. Prior court experience desirable.
Education
Candidate must be a high school graduate or equivalent.
Additional information
Questions may be addressed to Glenda Magruder, Administrative Officer, at (202) 502-2800.
Applicants must be a United States Citizen or eligible to work in the United States.
The Federal Court practices zero tolerance for illegal drug use. Those applicants selected for further consideration may be subject to testing. Applicants must be a United States Citizen or eligible to work in the United States. THE JUDICIARY IS AN EQUAL OPPORTUNITY EMPLOYER.
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Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
Benefits
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Full-time employees are eligible for a full range of benefits such as paid vacation and sick leave, paid holidays, retirement benefits that include a defined contribution program and the Thrift Savings Plan (TSP). TSP is a 401(k) equivalent program that includes matching contributions. Additional benefits include health and life insurance, disability and long-term care insurance, dental and vision insurance, a Flexible Benefits Program which includes medical and dependent care reimbursement, and transit subsidy program. Appointees are subject to a one-year probationary period.

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