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Case File Manager Jobs in Washington (NOW HIRING)

Think Tank, Inc.

Case Coordinator

Silver Spring, MD · On-site

$20 - $27/hr

... file management support for OAA case matters, referrals, and inquiries. The Case Coordinator protects sensitive information and maintains accurate case records but does not conduct investigations ...

Think Tank, Inc.

Case Coordinator

Silver Spring, MD · On-site

$20 - $27/hr

... file management support for OAA case matters, referrals, and inquiries. The Case Coordinator protects sensitive information and maintains accurate case records but does not conduct investigations ...

U.S. Courts

Case Manager

Alexandria, VA · On-site +1

$56K - $91K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Check for prior or prohibited filing(s). * Verify attorneys' authority to practice before the court. Serves as primary for pro hac vice applications. Accepts and processes attorney admission ...

TekSky

Legal Assistant

Rockville, MD · On-site

Experience in case file management, dictation, scheduling and document management support is required. Ability to work in demanding environment is key. The firm offers a comprehensive benefits ...

Interfaith Works

Case Management Supervisor

Rockville, MD · On-site

$90K - $100K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • PTO

Case Management SupervisorDepartment: Homeless ServicesReports To: Director of Homeless Services ... Conduct routine case file audits and documentation reviews to ensure quality and compliance.

Interfaith Works

Case Management Supervisor

Rockville, MD · On-site

$90K - $100K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • PTO

Case Management Supervisor Department: Homeless Services Reports To: Director of Homeless Services ... Conduct routine case file audits and documentation reviews to ensure quality and compliance.

Interfaith Works

Case Management Supervisor

Rockville, MD · On-site

$90K - $100K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • PTO

Case Management Supervisor Department: Homeless Services Reports To: Director of Homeless Services ... Conduct routine case file audits and documentation reviews to ensure quality and compliance.

GovernmentJobs.com

Legal Records Clerk

Fairfax, VA · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

These include assisting the public with the case file review requests and miscellaneous questions, updating the case information in the FullCourt Enterprise (FCE) case management system, gathering ...

Fairfax County

Legal Records Clerk

Fairfax, VA · On-site

These include assisting the public with the case file review requests and miscellaneous questions, updating the case information in the FullCourt Enterprise (FCE) case management system, gathering ...

Fairfax County

Legal Records Clerk

Fairfax, VA · On-site

$46K - $80K/yr

These include assisting the public with the case file review requests and miscellaneous questions, updating the case information in the FullCourt Enterprise (FCE) case management system, gathering ...

Fairfax County, VA

Legal Records Clerk

Fairfax, VA · On-site

$46K - $80K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • PTO

These include assisting the public with the case file review requests and miscellaneous questions, updating the case information in the FullCourt Enterprise (FCE) case management system, gathering ...

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All JobsCase File JobsCase File Manager JobsCase File Manager Jobs in Washington

Case File Manager information

What is a case file manager?

Case file managers are professionals responsible for organizing, maintaining, and tracking case files and related documents for organizations such as law firms, government agencies, or social services. They ensure that all case information is accurate, up-to-date, and easily accessible to authorized personnel. Their role often involves managing both physical and digital files, coordinating with team members, and ensuring compliance with privacy laws and organizational guidelines.

What are the key skills and qualifications needed to thrive as a case file manager, and why are they important?

To thrive as a Case File Manager, you need strong organizational skills, attention to detail, and typically a background in administration or records management. Familiarity with case management software, document management systems, and sometimes certifications in records management are important. Excellent communication, discretion, and the ability to multitask help you effectively coordinate with stakeholders and maintain confidentiality. These skills ensure accurate, efficient case processing and secure handling of sensitive information, which are vital for legal, compliance, and operational success.

What are some common challenges faced by case file managers, and how can they be addressed?

Case File Managers often handle large volumes of sensitive documents, requiring meticulous attention to detail and strong organizational skills. One common challenge is maintaining accurate and up-to-date records while managing tight deadlines. Effective use of case management software, clear communication with legal and administrative teams, and ongoing training in data security practices can help address these challenges. Additionally, prioritizing tasks and developing efficient filing systems are crucial for staying on top of workload demands in this role.

What is the difference between Case File Manager vs Paralegal?

AspectCase File ManagerParalegal
CredentialsHigh school diploma or equivalent; some roles may require certifications in records managementAssociate's degree or paralegal certificate
Work EnvironmentLegal offices, courts, or law firms, managing case files and recordsLegal offices, assisting attorneys with case preparation and research
Primary ResponsibilitiesOrganizing, maintaining, and retrieving case files and documentsLegal research, drafting documents, and supporting attorneys
Industry UsageCommonly used in law firms, courts, and legal departmentsWidely used in legal settings alongside attorneys and legal staff

The main difference between a Case File Manager and a Paralegal lies in their focus and responsibilities. A Case File Manager primarily handles organizing and maintaining case records, while a Paralegal provides broader legal support, including research and document drafting. Both roles are essential in legal environments but serve distinct functions.

How hard is it to become a case file manager?

Becoming a case file manager typically requires strong organizational skills, attention to detail, and familiarity with case management software. Many positions prefer candidates with a high school diploma or equivalent, and some roles may require relevant experience or certifications in case management or related fields.

How much do case file managers make in the US?

In the US, case file managers typically earn a median annual salary of around $40,000 to $55,000, depending on experience, location, and employer. Salaries can vary based on the industry, certifications, and whether the role involves administrative or specialized tasks.

Is case file management a stressful job?

Case file management can be stressful due to the need for accuracy, organization, and meeting deadlines. It often involves handling sensitive information and requires attention to detail, which can contribute to work-related stress, especially in high-pressure environments or with heavy workloads.

What qualifications do you need to be a case file manager?

A case file manager typically needs a high school diploma or equivalent, with some roles preferring post-secondary education in fields like criminal justice, social work, or administration. Strong organizational skills, attention to detail, and experience with record-keeping or case management software are important qualifications. Certifications in case management or related areas can enhance job prospects.

What are popular job titles related to Case File Manager jobs in Washington?

For Case File Manager jobs in Washington, the most frequently searched job titles are:

What job categories do people searching Case File Manager jobs in Washington look for?

The top searched job categories for Case File Manager jobs in Washington are:

What cities in Washington are hiring for Case File Manager jobs?

Cities in Washington with the most Case File Manager job openings:

Case File Manager jobs near you
Infographic showing various Case File Manager job openings in Washington as of August 2026, with employment types broken down into 84% Full Time, 9% Part Time, 2% Temporary, and 5% Contract. Highlights an 77% Physical, 2% Hybrid, and 21% Remote job distribution.

Case Coordinator

Think Tank, Inc.

Silver Spring, MD • On-site

$20 - $27/hr

Contractor

Re-posted 6 days ago

Job description

CONTRACT INFORMATION
Agency: NOAA National Marine Fisheries Service (NMFS), Office of the Assistant Administrator (OAA)
Place of Performance: Silver Spring, MD (1315 East-West Highway, 20910); telework as authorized
Period of Performance: 07/22/2026 - 07/21/2027 (Base); up to 4 years with options
POSITION OVERVIEW
The Case Coordinator provides case coordination, tracking, and administrative file management support for OAA case matters, referrals, and inquiries. The Case Coordinator protects sensitive information and maintains accurate case records but does not conduct investigations, make findings, determine corrective actions, or issue final agency determinations.
KEY RESPONSIBILITIES
  • Receive complaint/referral packages from the designated Government office and log receipt, source, subject, due dates, and assigned Government officials in ATS or the approved case tracking system
  • Enter referral data and case file documents into ATS; maintain current, complete, and accurate case metadata and file status
  • Search ATS or approved case tracking systems to identify prior or related inquiries, as directed by the COR
  • Create, organize, and maintain official electronic and/or physical case folders in accordance with Government file structure, naming conventions, and records requirements
  • Track physical and electronic case folder location, custody, status, and routing throughout the inquiry process
  • Transmit Government-approved reports of findings and related materials to subject units as directed; track response deadlines
  • Track whether subject units provide timely responses and whether corrective action implementation evidence has been received
  • Notify the COR of overdue responses, missing documentation, data inconsistencies, or potential chain-of-custody concerns
  • Maintain the referral electronic file cabinet in good order and prepare statistical reports for NMFS leadership upon request

REQUIRED QUALIFICATIONS
  • Demonstrated ability to manage confidential case information with discretion and accuracy
  • Experience creating, organizing, and maintaining official electronic and physical case folders per Government file structure and naming conventions
  • Proficiency with ATS (Audit Tracking System) or comparable case tracking systems - accurate data entry, metadata maintenance, and status updates
  • Ability to track deadlines, case location/custody, routing, and corrective action follow-up
  • Experience producing statistical reports for leadership
  • Strong written and oral communication skills
  • Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook), Google Workspace (Gmail, Drive, Docs, Sheets, Slides, Meet), Adobe Acrobat, and SmartSheet
  • Ability to learn NOAA/DOC systems and procedures quickly
  • Must be capable of obtaining and maintaining a suitability/public trust determination (Tier 1 or successor) and all required system access approvals
  • Must identify as a contractor in all written, electronic, and verbal communications per contract requirements

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