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Case File Manager Jobs in Tennessee (NOW HIRING)

VeroSkills

Litigation Legal Assistant

Nashville, TN

Open and organize case files, manage incoming mail and documents, and keep everything moving. What we're looking for * 3 to 5 years of litigation experience, gained within a law firm. * Advanced ...

Morgan & Morgan, P.A.

Paralegal

Knoxville, TN

Performing administrative duties (calendar hearings and deadlines, organize case files, manage logistics) * Maintain pleadings and discovery indexes * Organize exhibits, documents, evidence, briefs ...

UHS

Case Manager

Brentwood, TN

$19 - $24.25/hr

Responsibilities Case Manager - Foster Care Program The ideal candidate must reside in the ... Completes regular file audits for each child and participates in regular peer file audits to ensure ...

UHS

Case Manager

Brentwood, TN · On-site

$19 - $24.25/hr

Responsibilities Case Manager - Foster Care Program T he ideal candidate must reside in the ... Completes regular file audits for each child and participates in regular peer file audits to ensure ...

UHS

CASE MANAGER

Brentwood, TN · On-site

$19 - $24.25/hr

Responsibilities Case Manager - Foster Care Program The ideal candidate must reside in the Southern ... Completes regular file audits for each child and participates in regular peer file audits to ensure ...

UHS

CASE MANAGER

Brentwood, TN · On-site

$19 - $24.25/hr

Responsibilities Case Manager - Foster Care Program T he ideal candidate must reside in the ... Completes regular file audits for each child and participates in regular peer file audits to ensure ...

genex

Medical Nurse Case Manager

Memphis, TN

Performance is monitored daily by supervisors and/or branch managers. Serves as an intermediary to ... Maintains all case documents in files ensuring a comprehensive and detailed source of information ...

genex

Medical Nurse Case Manager

Memphis, TN · On-site

Performance is monitored daily by supervisors and/or branch managers. Serves as an intermediary to ... Maintains all case documents in files ensuring a comprehensive and detailed source of information ...

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All JobsCase File JobsCase File Manager JobsCase File Manager Jobs in Tennessee

Case File Manager information

What are case file managers?

Case file managers are professionals responsible for organizing, maintaining, and tracking case files and related documents for organizations such as law firms, government agencies, or social services. They ensure that all case information is accurate, up-to-date, and easily accessible to authorized personnel. Their role often involves managing both physical and digital files, coordinating with team members, and ensuring compliance with privacy laws and organizational guidelines.

What are the key skills and qualifications needed to thrive as a Case File Manager, and why are they important?

To thrive as a Case File Manager, you need strong organizational skills, attention to detail, and typically a background in administration or records management. Familiarity with case management software, document management systems, and sometimes certifications in records management are important. Excellent communication, discretion, and the ability to multitask help you effectively coordinate with stakeholders and maintain confidentiality. These skills ensure accurate, efficient case processing and secure handling of sensitive information, which are vital for legal, compliance, and operational success.

What are some common challenges faced by Case File Managers, and how can they be addressed?

Case File Managers often handle large volumes of sensitive documents, requiring meticulous attention to detail and strong organizational skills. One common challenge is maintaining accurate and up-to-date records while managing tight deadlines. Effective use of case management software, clear communication with legal and administrative teams, and ongoing training in data security practices can help address these challenges. Additionally, prioritizing tasks and developing efficient filing systems are crucial for staying on top of workload demands in this role.

What is the difference between Case File Manager vs Paralegal?

AspectCase File ManagerParalegal
CredentialsHigh school diploma or equivalent; some roles may require certifications in records managementAssociate's degree or paralegal certificate
Work EnvironmentLegal offices, courts, or law firms, managing case files and recordsLegal offices, assisting attorneys with case preparation and research
Primary ResponsibilitiesOrganizing, maintaining, and retrieving case files and documentsLegal research, drafting documents, and supporting attorneys
Industry UsageCommonly used in law firms, courts, and legal departmentsWidely used in legal settings alongside attorneys and legal staff

The main difference between a Case File Manager and a Paralegal lies in their focus and responsibilities. A Case File Manager primarily handles organizing and maintaining case records, while a Paralegal provides broader legal support, including research and document drafting. Both roles are essential in legal environments but serve distinct functions.

What are popular job titles related to Case File Manager jobs in Tennessee? For Case File Manager jobs in Tennessee, the most frequently searched job titles are:
What job categories do people searching Case File Manager jobs in Tennessee look for? The top searched job categories for Case File Manager jobs in Tennessee are:
What cities in Tennessee are hiring for Case File Manager jobs? Cities in Tennessee with the most Case File Manager job openings:
Case File Manager jobs near you
Civil Legal Assistant

Civil Legal Assistant

Garza Law Firm, PLLC

Knoxville, TN • On-site

Full-time

Re-posted 13 days ago

Job description

Description:

The Garza Law Firm’s Civil Legal Assistant positions are entry-level positions and a support role for the Civil Division. The Civil Legal Assistant works closely with various Civil Paralegals by providing administrative support, included but not limited to, opening cases in case management software, ordering medical records, summarizing medical histories, medical subrogation, and drafting precise and persuasive demand letters, while ensuring accuracy, clarity, and legal compliance to support efficient case resolution.

The Civil Legal Assistant does not have the authority to practice law, give legal advice, or set strategy on a pre-case/per-client basis.

Requirements:

Responsibilities

  • New Client File Preparation: Organize and assemble all initial client documents, ensuring all necessary information is available to draft a comprehensive demand.
  • Civil Team Support: Provide dedicated support to Civil Attorneys and Paralegals, focusing on assisting with the tasks assigned to cases as requested.
  • Medical Records: Obtaining and reviewing records to ensure they match the dates ordered and that the medical billing is also included.
  • Medical Billing: Obtaining and adding all medical bills to the “Special Damages” tab in Filevine and tasking each bill to the Paralegal for review.
  • Insurance Claims & Reimbursement Management: Review claims and medical records to determine documentation needed and coordinate with insurance companies for medical reimbursement.
  • Demand Letter Preparation: Draft clear, accurate, and persuasive demand letters based on case facts, client documentation, and legal standards, ensuring all relevant evidence and supporting materials are included.
  • Document Collection & Review: Gather and review necessary documentation such as contracts, medical records, invoices, and correspondence to support the preparation of demands.
  • Case Management: Utilize Filevine to track the status of demand letters, ensuring timely submission and monitoring responses from opposing parties.
  • Settlement Coordination: Collaborate with attorneys to adjust and resubmit demand letters as needed, supporting negotiations and settlement discussions.

Work Experience

Required:

  • Proficient with Microsoft 365 Suite Applications, including but not limited to, Outlook, Word, and Teams.
  • Verbal and Written Communication Skills.
  • Organizational Skills.

Preferred:

  • Experience with Case File Management such as Filevine.
  • Experience with lead generation systems such as Lead Docket.
  • Experience in Customer Service via in-person and over the phone, while monitoring and diffusing escalated issues.
  • Experience talking on the phone regularly and corresponding through email with a professional and confident tone.

Education / Certifications / Other Qualifications / Success Traits

Required:

  • Must have a High School Diploma or Equivalent.
  • Ensure Accountability: Takes responsibility for their work and the performance of the firm. Owns commitments and shows a willingness to answer for their actions without being defensive or shifting blame.
  • Client Focus: Intentionally seeks to understand Client needs. Proactively identifies opportunities to serve or create a benefit to the Client. Looks to exceed Client expectations by creating delight. Establishes and maintains effective Client relationships.
  • Situational Adaptability: Rebounds from setbacks vs. emotionally responding with drama. Is confident under pressure. Handles or Manages change or crises effectively. Maintains a positive attitude despite adversity. Grows from hardships and negative experiences.
  • Action Oriented: Readily takes action on challenges, without unnecessary delay. Identifies and seizes new opportunities. Displays a can-do attitude in good and bad times. Steps up to handle tough issues without avoidance.

Preferred:

  • Secondary education, bachelor’s degree preferred, or equivalent combination of education, training, and experience.

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