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Case File Manager Jobs in Pennsylvania (NOW HIRING)

Manage, organize, and retrieve both physical and electronic documents according to office procedures. * Oversee the PACFiling system: upload, track, and maintain digital case files for easy access ...

Prep resident case files and disseminate to assigned case manager. * Assist in maintaining case files. * Serve as a member of the case file review committee. * Serve facility as a liaison for ...

Case Manager

Philadelphia, PA · On-site

$20.25 - $26/hr

Manage case files from intake to closing under the direction of an attorney Qualification ... Bachelor's degree (preferred) * Prior experience as a Personal Injury Case Manager preferred * At ...

Case Manager

Philadelphia, PA

$20.25 - $26/hr

Manage case files from intake to closing under the direction of an attorney Qualification ... Bachelor's degree (preferred) * Prior experience as a Personal Injury Case Manager preferred * At ...

Case Manager

Philadelphia, PA · On-site

$20.25 - $26/hr

Manage case files from intake to closing under the direction of an attorney Qualification * Bachelor's degree (preferred) * Prior experience as a Personal Injury Case Manager preferred * At least 2 ...

Records Clerk

Reading, PA · On-site

$15.75 - $21/hr

... risk management,publicaffairsand government consulting services. Job Overview The records clerk ... Work with older case files to ensure they are meeting retention requirements * Label case file ...

Act as a resource for case managers and review all medical record files for follow-up and completeness. * Specialized Agency Coordination: Facilitate the acquisition of specialized reports, such as ...

Act as a resource for case managers and review all medical record files for follow-up and completeness. * Specialized Agency Coordination: Facilitate the acquisition of specialized reports, such as ...

Case Manager

Easton, PA · On-site

$19 - $24.50/hr

... files. The Case Manager will facilitate patient care by assessing needs, evaluating treatment options, and coordinating care. They are to act as job coaches and day center support staff, as a leader ...

Other Functions: 1. Complete data entry in HMIS system 2. Maintain a complete working file ... and case management best practices · Concentrated record keeping, budgeting and mathematical ...

Other Functions: 1. Complete data entry in HMIS system 2. Maintain a complete working file ... and case management best practices · Concentrated record keeping, budgeting and mathematical ...

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Case File Manager information

What is a case file manager?

Case file managers are professionals responsible for organizing, maintaining, and tracking case files and related documents for organizations such as law firms, government agencies, or social services. They ensure that all case information is accurate, up-to-date, and easily accessible to authorized personnel. Their role often involves managing both physical and digital files, coordinating with team members, and ensuring compliance with privacy laws and organizational guidelines.

What are the key skills and qualifications needed to thrive as a case file manager, and why are they important?

To thrive as a Case File Manager, you need strong organizational skills, attention to detail, and typically a background in administration or records management. Familiarity with case management software, document management systems, and sometimes certifications in records management are important. Excellent communication, discretion, and the ability to multitask help you effectively coordinate with stakeholders and maintain confidentiality. These skills ensure accurate, efficient case processing and secure handling of sensitive information, which are vital for legal, compliance, and operational success.

What are some common challenges faced by case file managers, and how can they be addressed?

Case File Managers often handle large volumes of sensitive documents, requiring meticulous attention to detail and strong organizational skills. One common challenge is maintaining accurate and up-to-date records while managing tight deadlines. Effective use of case management software, clear communication with legal and administrative teams, and ongoing training in data security practices can help address these challenges. Additionally, prioritizing tasks and developing efficient filing systems are crucial for staying on top of workload demands in this role.

What is the difference between Case File Manager vs Paralegal?

AspectCase File ManagerParalegal
CredentialsHigh school diploma or equivalent; some roles may require certifications in records managementAssociate's degree or paralegal certificate
Work EnvironmentLegal offices, courts, or law firms, managing case files and recordsLegal offices, assisting attorneys with case preparation and research
Primary ResponsibilitiesOrganizing, maintaining, and retrieving case files and documentsLegal research, drafting documents, and supporting attorneys
Industry UsageCommonly used in law firms, courts, and legal departmentsWidely used in legal settings alongside attorneys and legal staff

The main difference between a Case File Manager and a Paralegal lies in their focus and responsibilities. A Case File Manager primarily handles organizing and maintaining case records, while a Paralegal provides broader legal support, including research and document drafting. Both roles are essential in legal environments but serve distinct functions.

What are popular job titles related to Case File Manager jobs in Pennsylvania? For Case File Manager jobs in Pennsylvania, the most frequently searched job titles are:
What job categories do people searching Case File Manager jobs in Pennsylvania look for? The top searched job categories for Case File Manager jobs in Pennsylvania are:
What cities in Pennsylvania are hiring for Case File Manager jobs? Cities in Pennsylvania with the most Case File Manager job openings:
Infographic showing various Case File Manager job openings in Pennsylvania as of July 2026, with employment types broken down into 1% As Needed, 79% Full Time, 18% Part Time, and 2% Contract. Highlights an 88% Physical, 3% Hybrid, and 9% Remote job distribution.

FILE CLERK ~ PART-TIME

The County of Adams

Gettysburg, PA • On-site

$15.63/hr

Part-time

Posted 6 days ago


Job description

The Adams County District Attorney’s Office is looking for a detail-oriented and proactive File Clerk for a part-time, regular position with up to 29 hours per week. In this role, you will be instrumental in supporting the office’s legal team by expertly managing and organizing both physical and electronic case files.

Key Duties:

  • Manage, organize, and retrieve both physical and electronic documents according to office procedures.
  • Oversee the PACFiling system: upload, track, and maintain digital case files for easy access and accountability.
  • Prepare files for court proceedings, meetings, and internal use to ensure staff are always equipped with critical information.
  • Conduct regular audits to maintain the integrity and accuracy of filing systems.
  • Collaborate with attorneys and staff to swiftly provide necessary documentation and support.
  • Assist with digitizing paper records to promote efficiency and modernize document storage.
  • Handle all records with a high degree of confidentiality and discretion.

Qualifications:

  • High school diploma or equivalent required; extra training in office administration a plus.
  • Previous experience in file management or a legal/administrative environment preferred.
  • Hands-on familiarity with electronic and PACFiling systems strongly desired.
  • Excellent attention to detail and strong organizational skills.
  • Able to work independently and as part of a coordinated team.
  • Effective verbal and written communication abilities.
  • Proficiency with office technology, including scanners, filing software, and general computer applications.

Required Documentation:

  • Resume
  • Online application


EOE/M/F/V/D