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Car Dealership Administrator Jobs (NOW HIRING)

INFINITI of Apex

$45K - $85K/yr

A prominent independent used car dealership is looking for a skilled Service Advisor to join our ... Administer service paperwork and reports to the Accounting Department. Collaborate with other ...

CarVision Inc.

Data Entry Clerk

Maple Shade, NJ · On-site

$17 - $22.75/hr

Administer the issuance of temporary vehicle registration plates and associated paperwork ... No experience in car dealership necessary. * Excellent communication and organizational skills.

CarVision Inc.

Data Entry Clerk

Maple Shade, NJ

$17 - $22.75/hr

Administer the issuance of temporary vehicle registration plates and associated paperwork ... No experience in car dealership necessary. * Excellent communication and organizational skills.

CarVision Inc.

Data Entry Clerk

Maple Shade, NJ · On-site

$17 - $22.75/hr

Administer the issuance of temporary vehicle registration plates and associated paperwork ... No experience in car dealership necessary. * Excellent communication and organizational skills.

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Automotive Office Manager

Marietta, GA · On-site

$60K - $75K/yr

Be the primary administrator of QuickBooks Desktop Enterprise -- from chart of accounts to custom ... At least 3 years handling accounting at a franchised or independent car dealership * Mastery of ...

DARCARS

Used Car Sales Manager

Tenafly, NJ · On-site

$80 - $180/hr

Administer and monitor factory sponsored programs * Assist with New Car Sales department as needed ... Employment is on an at-will basis & subject to termination if dealership rules & regulations are ...

Darcars

Used Car Sales Manager

Tenafly, NJ · On-site

Administer and monitor factory sponsored programs * Assist with New Car Sales department as needed ... Employment is on an at-will basis & subject to termination if dealership rules & regulations are ...

Ray Auto Group

Warranty Administrator

Fox Lake, IL · On-site

... hiring a WARRANTY ADMINISTRATOR to replace a long time employee due to retirement. Owne ... dealerships by taking different approaches to the car business and always having customer ...

Ray Auto Group

Warranty Administrator

Fox Lake, IL · On-site

... hiring a WARRANTY ADMINISTRATOR to replace a long time employee due to retirement. Owne ... dealerships by taking different approaches to the car business and always having customer ...

Darcars

Used Car Sales Manager

Rockville, MD · On-site

Administer and monitor factory sponsored programs * Assist with New Car Sales department as needed ... Employment is on an at-will basis & subject to termination if dealership rules & regulations are ...

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Car Dealership Administrator information

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$7

$39

$67

How much do car dealership administrator jobs pay per hour?

As of Sep 12, 2026, the average hourly pay for car dealership administrator in the United States is $39.75, according to ZipRecruiter salary data. Most workers in this role earn between $29.81 and $49.52 per hour, depending on experience, location, and employer.

What are the responsibilities of a car dealership administrator?

A Car Dealership Administrator is responsible for handling the administrative tasks within a car dealership. Their duties typically include processing vehicle paperwork, maintaining inventory records, assisting with compliance documentation, and coordinating between sales, service, and finance departments. They ensure all transactions are accurately recorded and that the dealership complies with relevant laws and regulations. Strong organizational and communication skills are essential for this role.

What are the key skills and qualifications needed to thrive as a car dealership administrator?

To excel as a Car Dealership Administrator, you need strong organizational skills, attention to detail, and experience with administrative processes, often supported by a background in business administration or a related field. Familiarity with dealership management software (DMS), accounting systems, and CRM platforms is typically required. Excellent communication, customer service skills, and the ability to multitask set top performers apart. These skills ensure efficient operations, accurate record-keeping, and a positive customer experience, which are critical for the dealership's success.

What are some of the main challenges faced by car dealership administrators on a daily basis?

Car Dealership Administrators often manage a high volume of paperwork, including vehicle registrations, title transfers, and compliance documentation. One of the main challenges is ensuring accuracy and timeliness, as errors can lead to delays for customers or regulatory issues. Administrators frequently coordinate between sales teams, finance departments, and external agencies, requiring strong organizational and communication skills. Staying up-to-date with industry regulations and dealership software is also essential for success in this role.

What is the difference between Car Dealership Administrator vs Car Sales Manager?

AspectCar Dealership AdministratorCar Sales Manager
Primary RoleHandles dealership operations, administrative tasks, and support functionsOversees sales team, manages sales strategies, and customer relations
Required CredentialsBusiness or administrative certifications often preferredSales experience, sometimes with management certifications
Work EnvironmentOffice-based, supporting dealership functionsShowroom and sales floor, direct customer interaction
Industry UsageCommonly employed in dealership support rolesKey role in sales department, directly impacting revenue

The Car Dealership Administrator focuses on managing dealership operations and administrative tasks, ensuring smooth daily functions. In contrast, the Car Sales Manager concentrates on leading the sales team and driving sales performance. Both roles are essential but serve different functions within the dealership environment.

What does administration do at a car dealership?

A car dealership administrator manages daily office operations, including handling paperwork, coordinating communication between departments, maintaining records, and ensuring compliance with policies. They often use dealership management software and require strong organizational and communication skills.

What cities are hiring for Car Dealership Administrator jobs?

Cities with the most Car Dealership Administrator job openings:

What states have the most Car Dealership Administrator jobs?

States with the most job openings for Car Dealership Administrator jobs include:

What are popular job titles related to Car Dealership Administrator jobs?

For Car Dealership Administrator jobs, the most frequently searched job titles are:

Car Dealership Administrator jobs near you

Warranty Administration, Lead (Central), Dealership Operations

Tempe, AZ • On-site

Carvana
Automobile Dealers • 5 - 10K employees
Learn more about Carvanaexternal

Full-time

Medical, Dental, Vision, Retirement

Re-posted 20 days ago

Carvana rating

7.0

Company rating: 7.0 out of 10

Based on 281 frontline employees who took The Breakroom Quiz

Job description

About Carvana
At Carvana, we sell cars-but we're not car salesmen. Our promise is simple: we won't sell a car to a customer that we wouldn't sell to our own mom. Period. That's why every vehicle goes through Carvana's process, where it's inspected, perfected, and prepared to meet our high standards before it ever reaches you. And now, we're bringing those same values to our new car dealerships-delivering quality, trust, and care you'd be proud to share with Mom.
We strive to provide only the highest quality vehicles to our customers in our mission to deliver a no-hassle, better car buying experience. We are actively looking for passionate and talented individuals who can help us deliver on that promise.
Think you've got what it takes to join our team? Keep reading below to see what we're looking for!
About the team and position
The Warranty Administration Lead owns the back-office warranty claims process across all 7 of our dealership sites. This critical role is responsible for submitting warranty claims to OEMs, tracking claim status through approval, managing denied or rejected claims through resubmission, and ensuring all warranty documentation meets strict OEM compliance requirements.
What you'll be doing
  • Claims Management: Submit warranty claims accurately and on time to OEMs, primarily Stellantis, across all 7 dealership sites.
  • Lifecycle Tracking: Track claim status through the full operational lifecycle-including submission, review, approval, and ultimate payment.
  • Denial Mitigation: Proactively manage denied or rejected claims by identifying the root cause of the denial, correcting documentation, and resubmitting promptly.
  • Compliance & Auditing: Ensure all warranty repair orders have complete and compliant documentation before submission, including proper diagnosis codes, labor operations, and parts documentation. Maintain alignment with OEM warranty policies and audit requirements.
  • Site Support & Partnership: Partner with Service Advisors and Service Managers at each individual site to improve warranty repair order (RO) documentation quality directly at the point of creation.
  • Financial Reconciliation: Reconcile warranty payments received against claims submitted, identifying and swiftly resolving any discrepancies.
  • Financial Reporting: Support the monthly Stellantis Financials Submission with accurate, verified claims data.
  • Analytics Delivery: Provide regular reports on warranty claims volume, approval rates, denial trends, and claim aging to the Strategy & Analytics Sr. Manager.

What you should have
  • Minimum of 3+ years of automotive warranty administrator experience, with a heavy emphasis on OEM processes (Stellantis/CDJR experience highly preferred).
  • Deep understanding of OEM warranty policies, labor operations, diagnosis coding, and compliance standards.
  • Strong communication and partnership skills, with the ability to influence and guide site-level Service Advisors and Managers on documentation best practices.
  • Analytical mindset with strong attention to detail, capable of reconciling financial payments and spotting denial trends.
  • Ability to thrive in a centralized, fast-paced, and evolving back-office environment.

What we'll offer in return
  • Full-Time Position with a competitive wage
  • Medical, Dental, and Vision benefits
  • 401K with company match
  • A multitude of perks including student loan payments, discounts on vehicles, benefits for your pets, and much more
  • A great wellness program to keep you healthy and happy, both physically and mentally
  • Access to opportunities to expand your skillset and share your knowledge with others across the organization
  • A company culture of promotions from within, with a start-up atmosphere allowing for varied and rapid career development
  • A seat in one of the fastest-growing companies in the country

Other requirements
To be able to do your job at Carvana, there are some basic requirements we want to share with you.
  • Must be able to read, write, speak and understand English
  • Must be at least 18 years of age
  • Must have a valid driver's license
  • A clean driving record with no more than two moving violations or DUI's in the last three years
  • Work both inside and outside in heat/cold, wet/humid, and dry/arid conditions
  • Use personal protective equipment to prevent exposure to hazardous materials
  • May be requested to work overtime and weekends for special programs and events.
  • Frequent standing and sitting with varying periods of each
  • Lift up to 40 pounds frequently
  • Walk up to three miles each day

Of course, we'll make any reasonable accommodations for those with disabilities to perform the essential functions of their jobs.
Legal stuff
Hiring is contingent on passing a complete background check. This role is not eligible for visa sponsorship.
Carvana is an equal employment opportunity employer. All applicants receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, marital status, national origin, age, mental or physical disability, protected veteran status, or genetic information, or any other basis protected by applicable law. Carvana also prohibits harassment of applicants or employees based on any of these protected categories.
Please note this job description is not designed to contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

What Carvana employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

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About Carvana

Sourced by ZipRecruiter

At Carvana, we sell cars, but we're not salespeople. Since 2013, we've been making it our mission to change the way people buy cars. We saw a huge problem with how much it can suck to buy a car the traditional way, so we committed ourselves to tackling one of the largest, yet-to-be-disrupted markets in the world - the $1T per year U.S. car market (yes, that's $Trillion with a "T").

Industry

Automobile dealers

Company size

5,001 - 10,000 Employees

Headquarters location

Tempe, AZ, US

Year founded

2011

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