ZipRecruiter

Log In

1

Calendar Management Virtual Assistant Jobs in Rochester, NY

Outback Steakhouse

Assistant Kitchen Manager

NY · On-site

$16 - $21/hr

... management team and team members run efficient back-of-house operations. POSITION DETAILS ... A new window will open where you can complete your application with the help of our virtual ...

Twelve Corners Dentistry PLLC

Dental Receptionist

Rochester, NY · On-site

$16.25 - $21.50/hr

Appointment scheduling and calendar management * Multitasking and time management in a fast-paced ... Works closely with dentists, hygienists, and dental assistants to support daily operations * May ...

Outback Steakhouse

Server

Greece, NY

$10.70/hr

Efficiently manage your assigned table section, ensuring a positive guest experience that aligns ... virtual assistant Sydney. We look forward to hearing from you!

Outback Steakhouse

Server

NY · On-site

$10.70/hr

Efficiently manage your assigned table section, ensuring a positive guest experience that aligns ... virtual assistant Sydney. We look forward to hearing from you!

Outback Steakhouse

Host

NY · On-site

$10.70/hr

Manage the wait by leading the lobby experience and coordinating guest seating with a sense of ... virtual assistant Sydney. We look forward to hearing from you!

Outback Steakhouse

Host

Greece, NY

$10.70/hr

Manage the wait by leading the lobby experience and coordinating guest seating with a sense of ... virtual assistant Sydney. We look forward to hearing from you!

Outback Steakhouse

Key

NY · On-site

$16 - $24/hr

Under direct supervision, the Key position supports front-of-house team members and management by ... virtual assistant Sydney. We look forward to hearing from you!

Outback Steakhouse

Key

Greece, NY

$16 - $24/hr

Under direct supervision, the Key position supports front-of-house team members and management by ... virtual assistant Sydney. We look forward to hearing from you!

next page

Showing results 1-20

All JobsCalendar Management Virtual Assistant JobsCalendar Management Virtual Assistant Jobs in Rochester, NY

Calendar Management Virtual Assistant information

See Rochester, NY salary details

$11

$24

$33

How much do calendar management virtual assistant jobs pay per hour?

As of Jun 11, 2026, the average hourly pay for calendar management virtual assistant in Rochester, NY is $24.07, according to ZipRecruiter salary data. Most workers in this role earn between $20.14 and $27.02 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Calendar Management Virtual Assistant, and why are they important?

To excel as a Calendar Management Virtual Assistant, you need strong organizational skills, attention to detail, and experience with scheduling, often supported by prior administrative or assistant roles. Proficiency with tools like Google Calendar, Microsoft Outlook, and scheduling platforms such as Calendly or Doodle is essential. Outstanding communication, time management, and problem-solving abilities help you anticipate conflicts and coordinate effectively with clients. These skills ensure efficient workflow, minimize scheduling errors, and support smooth daily operations for busy professionals.

What is the difference between Calendar Management Virtual Assistant vs Administrative Virtual Assistant?

AspectCalendar Management Virtual AssistantAdministrative Virtual Assistant
Primary ResponsibilitiesScheduling, calendar organization, appointment managementGeneral administrative tasks, email management, data entry
Skills & CertificationsCalendar tools, time management, communication skillsOffice software, communication, organizational skills
Work EnvironmentRemote, client-focused, flexible hoursRemote or office-based, varied tasks

The Calendar Management Virtual Assistant specializes in managing schedules and appointments, focusing on calendar-related tasks. In contrast, the Administrative Virtual Assistant handles a broader range of administrative duties. Both roles often require similar skills and certifications, but their core responsibilities differ, with the calendar assistant concentrating on scheduling and the administrative assistant covering general office support.

What is a Calendar Management Virtual Assistant?

A Calendar Management Virtual Assistant is a remote professional who specializes in organizing, scheduling, and maintaining calendars for individuals or businesses. Their main duties include scheduling meetings, sending reminders, managing appointments, and coordinating events to ensure efficient use of time. They help clients stay organized, avoid scheduling conflicts, and maximize productivity by handling the time-management aspect of daily operations. This role is especially helpful for busy professionals or teams who need support managing their schedules remotely.

What are some common challenges Calendar Management Virtual Assistants face when supporting multiple clients, and how can they be addressed?

Managing calendars for multiple clients can present challenges such as overlapping appointments, varying time zones, and differing scheduling preferences. To address these, it's important to use reliable calendar tools that support color-coding and notifications, maintain clear communication with each client, and establish standardized processes for booking or rescheduling meetings. Staying organized and proactively confirming appointments can help prevent conflicts and ensure smooth scheduling for all parties involved.
What are popular job titles related to Calendar Management Virtual Assistant jobs in Rochester, NY? For Calendar Management Virtual Assistant jobs in Rochester, NY, the most frequently searched job titles are:
What job categories do people searching Calendar Management Virtual Assistant jobs in Rochester, NY look for? The top searched job categories for Calendar Management Virtual Assistant jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Calendar Management Virtual Assistant jobs? Cities near Rochester, NY with the most Calendar Management Virtual Assistant job openings:
Calendar Management Virtual Assistant jobs near you

Administrative Assistant

Leone Plumbing & Heating Inc

Rochester, NY • On-site

$22 - $25/hr

Full-time

Posted 20 days ago

Job description

About the Role:

The Administrative Assistant plays a crucial role in ensuring the smooth and efficient operation of the office by providing comprehensive administrative support to the team. This position is responsible for managing customer scheduling, coordinating service work, and handling Technician schedules to optimize time management and organizational effectiveness. The role requires maintaining accurate records and managing multi-line phone systems to facilitate clear and professional communication both internally and externally. The Administrative Assistant acts as a key point of contact, supporting various clerical tasks that contribute to the overall productivity of the office environment. Ultimately, this position enables leadership and staff to focus on their core responsibilities by managing essential administrative functions with precision and professionalism.

Responsibilities:

  • Perform general clerical duties such as filing, data entry, document preparation, and records management to maintain organized office operations.
  • Service Dispatching & Job Coordination

  • Workflow & Job Queue Management

  • Customer & Technician Communication

  • Project & Installation Tracking

  • CRM / Customer Management Software

  • Microsoft Excel & Reporting

  • Scheduling & Resource Allocation

  • Cost Estimating Support

  • Vendor Coordination

  • Ability to multitask

  • Documentation & Scope Management

  • Completion Reporting

Minimum Qualifications:

  • High school diploma or equivalent required; associate degree or higher preferred.
  • Proven experience in an administrative or office support role, demonstrating proficiency in calendar management and travel coordination.
  • Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
  • Excellent verbal and written communication skills.
  • Proficiency with standard office software such as Microsoft Office Suite (Word, Excel, Outlook).

Preferred Qualifications:

  • Experience working in a fast-paced professional environment.
  • Familiarity with records management systems and office equipment.
  • Ability to handle confidential information with discretion and professionalism.
  • Knowledge of project management tools or software.
  • Additional language skills or experience supporting remote or distributed teams.

Skills:

The required skills such as general administrative abilities and calendar management are essential for organizing daily schedules and ensuring meetings and appointments are efficiently planned. Maintaining schedule and arranging service work require attention to detail and strong coordination skills to avoid conflicts and maximize productivity. General clerical skills and records management are used daily to keep the office organized and ensure that important documents are accessible and properly filed. Handling multi-line phone systems and travel arrangements demands excellent communication and multitasking capabilities to manage inquiries and logistics smoothly. Preferred skills like familiarity with records management systems and project management tools enhance the ability to support complex workflows and contribute to a more streamlined office environment.