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Calendar Management Virtual Assistant Jobs in Washington

Enviva

Legal Assistant

Bethesda, MD · On-site

Enviva is seeking an organized and professional Legal Assistant to provide administrative support ... Manage the shared Legal Department inbox and calendar, including scheduling and coordinating Board ...

Marencor

Legal Assist - Admin

Washington, DC · On-site

$80K - $115K/yr

Prepare electronically file legal documents and pleadings in federal and state courts Assist with calendar management, tracking deadlines, and maintaining case files Support attorney projects and ...

BAE Systems

Executive Assistant II

Mclean, VA · On-site

... calendar management, and general office logistics) with an emphasis on calendar de-confliction and hybrid challenges (virtual, on-site, customer) * Attend and participate in meetings, take meeting ...

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Calendar Management Virtual Assistant information

What is a calendar management virtual assistant?

A Calendar Management Virtual Assistant is a remote professional who specializes in organizing, scheduling, and maintaining calendars for individuals or businesses. Their main duties include scheduling meetings, sending reminders, managing appointments, and coordinating events to ensure efficient use of time. They help clients stay organized, avoid scheduling conflicts, and maximize productivity by handling the time-management aspect of daily operations. This role is especially helpful for busy professionals or teams who need support managing their schedules remotely.

What are the key skills and qualifications needed to thrive as a calendar management virtual assistant?

To excel as a Calendar Management Virtual Assistant, you need strong organizational skills, attention to detail, and experience with scheduling, often supported by prior administrative or assistant roles. Proficiency with tools like Google Calendar, Microsoft Outlook, and scheduling platforms such as Calendly or Doodle is essential. Outstanding communication, time management, and problem-solving abilities help you anticipate conflicts and coordinate effectively with clients. These skills ensure efficient workflow, minimize scheduling errors, and support smooth daily operations for busy professionals.

What are some common challenges calendar management virtual assistants face when supporting multiple clients, and how can they be addressed?

Managing calendars for multiple clients can present challenges such as overlapping appointments, varying time zones, and differing scheduling preferences. To address these, it's important to use reliable calendar tools that support color-coding and notifications, maintain clear communication with each client, and establish standardized processes for booking or rescheduling meetings. Staying organized and proactively confirming appointments can help prevent conflicts and ensure smooth scheduling for all parties involved.

What is the difference between Calendar Management Virtual Assistant vs Administrative Virtual Assistant?

AspectCalendar Management Virtual AssistantAdministrative Virtual Assistant
Primary ResponsibilitiesScheduling, calendar organization, appointment managementGeneral administrative tasks, email management, data entry
Skills & CertificationsCalendar tools, time management, communication skillsOffice software, communication, organizational skills
Work EnvironmentRemote, client-focused, flexible hoursRemote or office-based, varied tasks

The Calendar Management Virtual Assistant specializes in managing schedules and appointments, focusing on calendar-related tasks. In contrast, the Administrative Virtual Assistant handles a broader range of administrative duties. Both roles often require similar skills and certifications, but their core responsibilities differ, with the calendar assistant concentrating on scheduling and the administrative assistant covering general office support.

What are popular job titles related to Calendar Management Virtual Assistant jobs in Washington?

For Calendar Management Virtual Assistant jobs in Washington, the most frequently searched job titles are:

What job categories do people searching Calendar Management Virtual Assistant jobs in Washington look for?

The top searched job categories for Calendar Management Virtual Assistant jobs in Washington are:

What cities in Washington are hiring for Calendar Management Virtual Assistant jobs?

Cities in Washington with the most Calendar Management Virtual Assistant job openings:

Calendar Management Virtual Assistant jobs near you
Infographic showing various Calendar Management Virtual Assistant job openings in Washington as of August 2026, with employment types broken down into 72% Full Time, 15% Part Time, 3% Temporary, and 10% Contract. Highlights an 75% In-person, 3% Hybrid, and 22% Remote job distribution.

Legal Assistant

Enviva

Bethesda, MD • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 11 days ago

Key responsibilities

  • Provide administrative support to the Chief Legal Officer and Legal team, including calendar management, meeting coordination, and travel arrangements.

  • Manage the Legal Department's inbox, calendar, and legal document processes, including confidentiality agreement intake and invoice management.

  • Assist with preparing materials and coordinating activities for quarterly Board of Directors meetings and other legal and compliance deadlines.

Enviva rating

7.1

Company rating: 7.1 out of 10

Based on 8 frontline employees who took The Breakroom Quiz

Job description

The Enviva team is driven by our shared vision for a renewable energy future. We are a fast-growing, purpose-driven, global energy company specializing in delivering sustainable wood bioenergy solutions. We are the world's largest producer of sustainable wood pellets, which provide a low-carbon alternative to fossil fuels.
Enviva is seeking an organized and professional Legal Assistant to provide administrative support to the Chief Legal Officer and broader Legal team. This role will help ensure effective coordination and execution of administrative activities, including calendar management, meeting coordination, travel arrangements, quarterly Board Meetings, correspondence, and other administrative priorities.
Responsibilities
  • Provide administrative and office support to the EVP, Chief Legal Officer & Secretary, including calendar management; meeting coordination; arranging domestic travel; preparing and processing expense reports; preparing, reviewing, and editing documents such as letters, contracts, spreadsheets, and presentations; and maintaining organized electronic filing systems.
  • Proactively manage the Chief Legal Officer's schedule and serve as a gatekeeper, coordinating priorities and ensuring appropriate meeting coverage and support.
  • Manage the shared Legal Department inbox and calendar, including scheduling and coordinating Board meetings, monthly accrual meetings, and other Legal Department meetings and activities.
  • Manage intake of confidentiality agreement requests, including adapting agreement templates to the requested purpose, routing agreements to the appropriate reviewers, performing counterparty background checks, and liaising with commercial requesters throughout Enviva.
  • Manage the Legal invoice and accrual process, including monitoring the Legal invoices inbox; coding and tracking invoices; maintaining related spreadsheets and electronic files; coordinating attorney review and approval; preparing approval summaries; submitting approved invoices to Accounts Payable; and supporting the monthly Legal expense accrual process.
  • Review Legal invoices for confidential or sensitive information and ensure appropriate redactions are completed before invoices are provided to other internal or external parties. Maintain unredacted invoices in a secure, separate location.
  • Assist the Corporate Governance team with quarterly Board of Directors meetings, including preparing presentation materials, coordinating travel arrangements, and providing other administrative support as needed.
  • Track and manage contract renewals, state corporate filings, and other recurring legal and compliance deadlines, coordinating with responsible stakeholders to ensure timely completion.
  • Assist with special projects, including creating presentations, conducting research, coordinating Legal Team events, and supporting other departmental initiatives as needed.
  • Other duties as assigned.

Qualifications
  • Bachelor's degree in a relevant field such as Legal Studies, Business Administration, or a related discipline preferred.
  • Minimum of 1-year of administrative experience. Preferred administrative experience supporting a legal or contracts team.
  • Highly organized with exceptional attention to detail
  • Demonstrated proficiency using generative AI and other advanced technologies to enhance productivity, streamline administrative processes, synthesize information, draft communications, manage workflows, and increase team effectiveness, while exercising sound judgment regarding confidentiality, accuracy, and data security.
  • Possess strong oral and written communication skills.
  • Able to work both independently and as part of a collaborative team, juggle multiple projects, and assume additional responsibilities over time.
  • Demonstrate sound judgment and ability to reach decisions independently.
  • Ability to develop solid, trusted relationships.
  • Maintain strong sense of urgency and problem-solving skills.
  • Demonstrate a positive customer service attitude.
  • Adapt well to changing plans and priorities.
  • Maintain strict confidentiality standards.
  • Able to work a flexible schedule as business needs dictate.

Travel requirements
  • 10% or less

Working Conditions
  • This role follows a hybrid schedule. Four days of in-office work per week will be expected during the initial onboarding and integration period, transitioning to a hybrid schedule of 2-3 days in-office per week once sufficiently integrated into the role.
  • Schedule flexibility is required to accommodate occasional early mornings, later evenings, and ad hoc in-office needs, particularly around quarterly Board meetings and other key business events

Physical Requirements
  • Primarily computer-based work requiring extended periods of sitting and/or standing at a computer and typing.
  • May also include standing, walking, carrying, or lifting (up to 50 lbs.) in support of team tasks.

Other compensation: performance bonus, equity, and relocation assistance for eligible candidates.
Benefits:
  • Medical, dental, vision, life, and disability insurance
  • Education reimbursement
  • 401(k)
  • HSA employer contributions
  • Paid time off.
  • 12 Paid holidays.
  • Parental leave

The final pay offered to a successful candidate will be dependent on several factors that may include but are not limited to the type and years of experience within the job, the type of years and experience within the industry, education, training, etc.
Salary Range
$70,000-$90,000 USD
This position is not eligible for visa support.
EEO Statement
Enviva is dedicated to the principles of equal employment opportunity (EEO) in any term, condition or privilege of employment. Enviva does not discriminate against applicants or employees on the basis of race, color, creed, religion, sex, national origin, age, physical or mental disability, ancestry, marital status, sexual orientation, gender identity or expression, veteran status, uniform service member, genetic information or any other status protected by law. Enviva complies with applicable state and local laws governing nondiscrimination in employment in every location in which we operate.

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