Business Development Proposal Coordinator Jobs (NOW HIRING)

Location: Mostly remote with some onsite meetings required at HQ in Indianapolis, IN.

Job Type: W-2 

Shift: Mon-Fri first shift

Pay Range: Exempt - $50,000 - $58,000 + Commission

Drive Growth. Shape Strategy. Elevate Winning Proposals.

Ryan Consulting Group, Inc. is expanding—and we’re looking for a Business Development Proposal Specialist to play a key role in supporting our continued growth across federal and commercial contracting markets. This position is perfect for a detail-driven professional who thrives in fast-paced environments, enjoys cross-team collaboration, and has a talent for crafting clear, compelling, compliant proposals.

You’ll coordinate and manage RFQs and small-scale RFPs from kickoff through submission, ensuring compliant, compelling, and on-time proposal responses. If you excel at organization, writing, and cross-team coordination, this role offers an exciting opportunity to grow your career in business development and federal contracting.

What You’ll Do:

• Manage RFQ and small-scale RFP proposal efforts from kickoff through submission. 
• Develop proposal schedules, outlines, compliance matrices, and writing assignments. 
• Analyze solicitations to identify requirements, evaluation criteria, compliance risks, and submission deadlines. 
• Coordinate with Business Development, proposal support vendors, subcontractors, and teaming partners throughout the proposal lifecycle. 
• Collaborate with HR, Finance, and Contracts teams to obtain pricing, key personnel information, and corporate qualifications. 
• Prepare technical proposal responses that comply with solicitation instructions, formatting requirements, and federal procurement regulations. 
• Coordinate and facilitate proposal color team reviews. 
• Draft and edit executive summaries, technical narratives, management approaches, past performance writeups, and resumes. 
• Conduct research to gather past performance information, graphics, industry data, and supporting content for proposals. 
• Maintain proposal templates, boilerplate content, capability statements, and proposal libraries. 
• Support development of proposal graphics, win themes, and discriminators. 
• Manage document control, versioning, and secure file sharing. 
• Track proposal metrics, success rates, lessons learned, proposal status, deadlines, and historical outcomes through a centralized tracking system. 

• 0–4 years of experience in federal proposal management or RFP analysis
• 1–3 years writing and editing proposal content
• Proven ability to manage the full proposal development lifecycle
• Exceptional organizational skills with the ability to manage multiple deadlines simultaneously
• Strong communication and collaboration abilities
• Basic project management skills (time management, team coordination, communication, etc.)
• Proficiency with Microsoft Word, Excel, PowerPoint, and Adobe Illustrator
• Understanding of business integration issues and technologies
• Project coordination experience
• Familiarity with proposal management tools (SharePoint, GovWin, GovDash) and CRM platforms such as Salesforce

Preferred Qualifications:

• Bachelor’s degree in Business, Communications, English, or related field
• Experience supporting federal contracting proposals
• Shipley training or familiarity with industry-standard proposal methodologies

Benefits at RYAN

Our competitive benefits package is designed to support your well-being — and your family’s — so you can thrive both at work and at home.

• Paid Holidays 
• Paid Time Off (PTO)
• Bereavement, Military, and Parental Leave
• 401(k) or Roth Retirement Plan with Employer Matching
• Medical, Dental, and Vision Coverage
• Health Savings Account (with employer contribution)
• Group Term Life Insurance
• Pet Insurance
• Employee Discount Perks
• Voluntary Life Insurance
• Short- and Long-Term Disability
• Accident, Cancer, and Critical Illness Insurance

Equal Employment Opportunity (EEO) Statement: 

Ryan Consulting Group, Inc. is an equal opportunity employer. We are dedicated to ensuring equal employment opportunities in all aspects of employment, including recruitment, hiring, promotion, training, compensation, benefits, and termination. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by applicable law.Ryan Consulting Group, Inc. is also committed to complying with the Americans with Disabilities Act (ADA) and providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or accommodation due to a disability in the application process, please contact humanresources@consultrcg.com.

Drug-Free Workplace Statement:

Ryan Consulting Group, Inc. is committed to maintaining a drug-free workplace, in compliance with the Drug-Free Workplace Act of 1988, which is a requirement for all federal contractors. We recognize the impact that drug and alcohol abuse can have on the safety, health, and productivity of our workforce, and we are dedicated to providing a work environment that is free from illegal drugs and alcohol. All employment offers are conditional upon successfully passing a drug screening.

Pay Transparency Statement:

Ryan Consulting Group, Inc. complies with all relevant pay transparency laws in each state and jurisdiction where we operate. This includes providing salary ranges and pay data in compliance with state or local regulations where applicable. We also ensure that applicants and employees in relevant states are informed of their right to inquire about pay information as required by state or local laws. Employees and applicants in states where pay transparency laws are in effect can expect to be provided with salary information upon request during the hiring process.