Business Administration Assistant Jobs in Santa Rosa, CA

At ABB, we help industries outrun - leaner and cleaner. Here, progress is an expectation - for you, your team, and the world. As a global market leader, we'll give you what you need to make it happen. It won't always be easy, growing takes grit. But at ABB, you'll never run alone. Run what runs the world.

This Position reports to:

Roles and Responsibilities

• Business Controlling Financial Data Validation & Quality Ensure accuracy of financial data, business information, and reports through analysis, reconciliation, exception reviews, and provide recommendations to continuously enhance data quality.
• Business & Performance Analysis Conduct analysis of business performance versus plan and forecast, including cost/benefit evaluations to support decision-making. Planning, Forecasting & Reporting Support preparation of organization-wide financial reporting, business planning, and forecasting, while delivering ad-hoc reports as requested.
• Process Optimization & Automation Increase productivity by developing automated solutions, eliminating duplications, and identifying opportunities for process/report standardization across countries, divisions, and business units.
• Purchase Order & Financial Administration Assist Global Digital team members in managing external Purchase Orders, ensuring accurate invoicing, payments, provisions, and compliance with financial processes.
• Month-End Closing & Compliance Perform month-end closing activities, ensure processes and controls are implemented in line with Group and unit requirements, and maintain proper audit trails. Audit & Documentation Management Maintain documentation for tax, internal, and external audits, ensuring transparency, compliance, and readiness for future reviews.
• Hub-Level Responsibilities Provide analytical support at the hub level for performance tracking and forecasting. Assist controllers in consolidating and analysing data to ensure accuracy and completeness.
• Monitor key metrics and deliver early warnings on potential performance issues to enable timely corrective actions. Collaborate with financial professionals across Divisions, Hubs, Countries, and Functions to understand and analyse drivers of financial performance.

Qualifications for the role

• 2- 8 years' experience in Financial Planning and Analysis.
• Strong experience in Microsoft Office, particularly Microsoft Excel and Power BI
• Strong analytical and problem-solving skils. Thorough / detail-oriented approach
• Experience and knowledge in project business and project controlling are preferred
• Strong communication and Fluent in English
• Hands on experience in SAP FICO modules preferred
• Bachelor's or master's degree in a Finance and/or Accounting. CA/CMA/ MBA Finance preferred. Ability to work with diverse teams across different countries. Self-motivated with a strong commitment to quality

More about us

ABB Finance is a trusted partner to the business and a world-class team who delivers forward-looking insights that drive sustainable long-term results and operates with the highest standards. We value people from different backgrounds. Apply today for your next career step within ABB and visit www.abb.com to learn about the impact of our solutions across the globe. #MyABBStory It has come to our attention that the name of ABB is being used for asking candidates to make payments for job opportunities (interviews, offers). Please be advised that ABB makes no such requests. All our open positions are made available on our career portal for all fitting the criteria to apply. ABB does not charge any fee whatsoever for recruitment process. Please do not make payments to any individuals / entities in connection to recruitment with ABB, even if is claimed that the money is refundable. ABB is not liable for such transactions. Location Division Publication Start Date For current open positions you can visit our career website https://global.abb/group/en/careers and apply. Please refer to detailed recruitment fraud caution notice using the link https://global.abb/group/en/careers/how-to-apply/fraud-warning

A future opportunity

This role is part of our talent pipeline, which means it's not currently open, but we're always looking for curious minds, bold thinkers, and people who want to make an impact.

Click Apply to express your interest and be considered for future opportunities that match your experience and aspirations.

At ABB, we welcome people from all backgrounds and believe that diverse perspectives help us build a cleaner, smarter future.

Apply today or visit https://www.abb.com to learn more about how we help run what runs the world.