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Building Services Administrator Jobs (NOW HIRING)

PNC

Guest Services Administrator Senior

Pittsburgh, PA · On-site

$83K - $113K/yr

As a Guest Services Administrator Senior within PNC's Realty Services organization, you will be ... PNC Employees take pride in our reputation and to continue building upon that we expect our ...

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Building Services Administrator information

What does a building services administrator do?

A Building Services Administrator is responsible for coordinating and managing the administrative functions related to the maintenance and operation of buildings. Their duties often include scheduling repairs, liaising with contractors, maintaining service records, and handling tenant or occupant inquiries. They help ensure that building systems such as HVAC, electrical, and plumbing are functioning properly and that compliance with health and safety regulations is maintained. This role is essential for keeping facilities running smoothly and efficiently.

What are some common challenges faced by building services administrators, and how can they be effectively managed?

Building Services Administrators often face challenges such as coordinating maintenance schedules with minimal disruption, managing multiple service requests simultaneously, and ensuring compliance with health and safety regulations. Effective time management, clear communication with both building occupants and service vendors, and maintaining accurate records are key strategies for overcoming these challenges. Utilizing facility management software and collaborating closely with maintenance teams can also streamline processes and help administrators stay organized.

What are the key skills and qualifications needed to thrive as a building services administrator, and why are they important?

To thrive as a Building Services Administrator, you need strong organizational abilities, attention to detail, and knowledge of facilities management, typically supported by administrative experience or a relevant qualification. Familiarity with building management software, maintenance scheduling systems, and Microsoft Office Suite is commonly required. Excellent communication, problem-solving skills, and the ability to multitask help you coordinate with vendors, contractors, and internal teams. These skills ensure efficient facility operations, timely maintenance, and a safe, well-maintained environment for all building occupants.

What is the difference between Building Services Administrator vs Building Maintenance Coordinator?

AspectBuilding Services AdministratorBuilding Maintenance Coordinator
CredentialsCertifications in facilities management or building operationsCertifications in maintenance management or trade skills
Work EnvironmentOffice setting, overseeing building systems and servicesOn-site, managing maintenance tasks and repairs
Employer & IndustryProperty management, commercial buildings, facilities managementProperty management, commercial and residential buildings
Search & Comparison IntentUnderstanding administrative roles in building servicesComparing maintenance coordination roles

The Building Services Administrator primarily handles administrative tasks related to building operations, including managing service contracts and coordinating with vendors. In contrast, the Building Maintenance Coordinator focuses on on-site maintenance activities, repairs, and technical oversight. Both roles are essential in building management but differ in their focus—administrative versus hands-on maintenance.

What cities are hiring for Building Services Administrator jobs?

Cities with the most Building Services Administrator job openings:

What states have the most Building Services Administrator jobs?

States with the most job openings for Building Services Administrator jobs include:

What are popular job titles related to Building Services Administrator jobs?

For Building Services Administrator jobs, the most frequently searched job titles are:

Building Services Administrator jobs near you

Office Services Administrator

Rancho Cordova, CA • On-site

Airliquidehr
Chemical Manufacturing • 10K+ employees
Learn more about Airliquidehrexternal

$20/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 15 days ago

Air Liquide rating

7.7

Company rating: 7.7 out of 10

Based on 33 frontline employees who took The Breakroom Quiz

Job description

R10098925 Office Services Administrator (Open)

Location:

Rancho Cordova, CA (Regional Office) - Cust. installationsHow will you CONTRIBUTE and GROW?We are committed to building a diverse and inclusive workplace that embraces the unique perspectives of our employees, our customers, patients, community stakeholders, and cultures across the world. We believe that a variety of backgrounds makes our team stronger and more innovativeAt Airgas, we RESPECT, HONOR and VALUE diversity.Airgas is Hiring for an Office Services Administrator in Rancho Cordova, CA!We are looking for you!

  • Pay: $20.00/hour

  • Schedule: Monday - Thursday (32 hours/week)

  • Comprehensive Family Benefits: Airgas offers a full benefits package designed to support your whole life, including Medical, Dental, Vision, Life, AD&D, and Disability Insurance.

  • Support for Parents: We offer up to 14-week paid child birth benefits to support growing families.

  • Future Security: 401(k) Retirement Plan with company match, Tuition Assistance, Paid Holidays, Vacation, and Sick time.

  • Early Access: Your benefits start after just 30 days of employment.

Serve as the first point of connection, welcoming and guiding visitors, supporting central phone lines, and coordinating daily office logistics. Support mailroom distribution, outgoing packages, and supply management for communal copy areas and kitchens. Provide ongoing administrative partnership across departments, including document imaging, filing, mass mailings, and special projects as needed. Partnering on key initiatives across the team.

Job Duties:

  • Serve as the collaborative liaison for facilities and security management, supporting employee badge administration, building maintenance requests, and site safety protocols.

  • Guide call routing and incoming inquiries.

  • Stock and supply the kitchens and copy areas.

  • Sort and distribute mail to the different departments.

  • Prepare outgoing mail.

  • Coordinate purchase requests with team leadership .

  • Help maintain up-to-date information on USPS, UPS, and Fed-Ex requirements for mailing or shipping of all small packages.

  • Support other departments with mass mailings or literature distribution as requested.

  • Partner with the VP of Finance and other department leaders with special events and projects.

  • General filing and imaging as needed or requested.

________________________Are you a MATCH? Required Qualifications:

  • High School Diploma or GED.

  • Previous stable office experience.

  • Must be able to regularly lift heavy objects of 40 lbs.

  • Must have great customer service skills.

  • Basic computer skills, including Google Workspace,

  • Must have a high level of energy, the ability to multitask, and be well organized.

  • Ability to work independently with limited supervision.

  • Must have reliable transportation.

  • Must be able to work with a wide variety of people with different personalities and backgrounds.

  • Ability to stand for long periods of time.

  • Frequent sitting, bending, up to 90%.

  • Must be able to operate in a drug free work place.

  • Candidates must have valid employment authorization in the U.S.

Preferred Qualifications:

  • Previous mailroom and/or reception experience is a plus.

        ________________________

        Benefits

        We care about and support our Airgas Families. This is evident not only through our competitive compensation but also through a comprehensive benefits package that includes medical, dental, and vision plans, short-term and long-term disability, life and accidental death and dismemberment (AD&D) insurance, Employee Assistance Program (EAP), pre-tax commuter transportation benefit, parental leave, vacation, sick time, floating holidays, jury duty and funeral/bereavement leave, and paid holidays for all eligible full-time employees.

        Additionally, we offer our eligible employees a 401k plan with company matching funds, tuition reimbursement, discounted college tuition for eligible employees' dependents, and an Airgas Scholarship Program for dependent children.

        Associates who are members of collective bargaining units should review their bargaining agreement to determine whether they are eligible for some or all of the benefits described here and to see any special terms or conditions for eligibility.

        _________________________

        Your DIFFERENCES enhance our PERFORMANCE

        At Airgas, we are committed to building a workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world.

        We welcome and consider applications from all qualified applicants, regardless of their race, gender, sexual orientation, religion, disability or any other protected characteristic. We strongly believe a diverse organization opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to innovate by living our fundamentals, acting for our success and creating an engaging environment in a changing world.

        _________________________

        About Airgas

        Airgas, an Air Liquide company, is a leading U.S. supplier of industrial, medical and specialty gases, as well as hardgoods and related products; one of the largest U.S. suppliers of safety products; and a leading U.S. supplier of ammonia products and process chemicals. Through the passion and diversity of its 18,000 associates, Airgas fosters a culture of safety, customer success, sustainability and innovation. Airgas associates are empowered to share ideas, take initiative and make decisions.

        Airgas is a subsidiary of Air Liquide, a world leader in gases, technologies and services for industry and healthcare. Present in 60 countries with approximately 66,500 employees, Air Liquide serves more than 4 million customers and patients.

        Join us for a stimulating experience: At Airgas, you matter and so does the work you do. As a member of our team, you play an important role in the success of your team, making sure our products are created sustainably and delivered safely and efficiently. In turn, you'll find a welcoming workplace where you're valued for who you are and where you can fill your potential while growing a fulfilling career - whatever path you choose.

        _________________________

        Equal Employment Opportunity Information

        We are an equal opportunity employer. We welcome all qualified applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic.

        Airgas, an Air Liquide Company is a Government contractor subject to the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Section 503 of the Rehabilitation Act of 1973.

        Airgas does not discriminate against qualified applicants with disabilities, and is committed to providing reasonable accommodations to the known disabilities of such individuals so as to ensure equal access to benefits and privileges of employment. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact us by email at us-accommodationrequest@airgas.com.

        _________________________

        California Privacy Notice

        What Air Liquide employees say

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