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Building Operations Coordinator Jobs in Rhode Island

Penske

Operations Coordinator

Cranston, RI

Position Summary The Operations Coordinator will complete administrative processes of the branch ... building skills with an ability to collaborate with branch team members. Competent written and ...

Penske

Operations Coordinator

Cranston, RI · On-site

Position Summary The Operations Coordinator will complete administrative processes of the branch ... building skills with an ability to collaborate with branch team members. Competent written and ...

Penske

Operations Coordinator

Cranston, RI · On-site

Position Summary The Operations Coordinator will complete administrative processes of the branch ... building skills with an ability to collaborate with branch team members. • Competent written and ...

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Building Operations Coordinator information

What is a building operations coordinator?

A Building Operations Coordinator is a professional responsible for overseeing the daily operations, maintenance, and safety of commercial, residential, or institutional buildings. They coordinate with maintenance staff, vendors, and tenants to ensure that building systems such as HVAC, plumbing, and electrical are functioning efficiently. Their duties often include scheduling repairs, managing budgets, ensuring compliance with safety regulations, and addressing occupant concerns. Building Operations Coordinators play a critical role in creating a safe and comfortable environment for all building users.

What are the key skills and qualifications needed to thrive as a building operations coordinator?

To thrive as a Building Operations Coordinator, you need a solid understanding of facility management, maintenance procedures, and safety regulations, often supported by a degree or certification in facilities management or a related field. Familiarity with building management systems (BMS), work order software, and compliance standards is typically required. Strong organizational, problem-solving, and communication skills help coordinate diverse tasks and collaborate with vendors and internal teams. These skills ensure smooth building operations, safety, and cost-effective facility management.

What are some common challenges faced by a building operations coordinator, and how can they be managed effectively?

Building Operations Coordinators often encounter challenges such as juggling multiple maintenance requests, coordinating with diverse vendors, and ensuring compliance with safety regulations. Effective time management and strong communication skills are essential for prioritizing tasks and keeping all stakeholders informed. Building proactive relationships with facility staff and vendors can also help streamline processes and resolve issues quickly. Staying organized and maintaining detailed records will further support smooth building operations and help prevent recurring problems.

What is the difference between Building Operations Coordinator vs Facility Manager?

AspectBuilding Operations CoordinatorFacility Manager
CredentialsTypically requires certifications like OSHA, HVAC, or safety trainingOften requires certifications such as FMP, CFM, or equivalent
Work EnvironmentSupports daily building operations, maintenance coordination, and vendor managementOversees entire facility operations, including maintenance, security, and space planning
Employer & Industry UsageUsed in commercial, industrial, and institutional buildings for operational supportCommonly employed in large organizations managing multiple facilities
Search & Comparison IntentPeople compare to understand operational roles and certificationsOften compared for broader facility management responsibilities

The Building Operations Coordinator focuses on supporting daily building functions and maintenance, often working under a facility manager. In contrast, a Facility Manager has a broader role overseeing all aspects of facility operations, including strategic planning and staff management. Both roles require relevant certifications and are essential in maintaining efficient building environments.

How much do building operations coordinators make in the US?

Building operations coordinators in the US typically earn between $45,000 and $70,000 annually, depending on experience, location, and the size of the organization. Salaries may also vary based on certifications, technical skills, and the complexity of the facilities managed.

What are the most commonly searched types of Building Operations jobs in Rhode Island?

The most popular types of Building Operations jobs in Rhode Island are:

What job categories do people searching Building Operations Coordinator jobs in Rhode Island look for?

The top searched job categories for Building Operations Coordinator jobs in Rhode Island are:

What cities in Rhode Island are hiring for Building Operations Coordinator jobs?

Cities in Rhode Island with the most Building Operations Coordinator job openings:

Building Operations Coordinator jobs near you

Operations Coordinator

Penske

Cranston, RI

Full-time

Posted 16 days ago

Penske Corporation rating

8.7

Company rating: 8.7 out of 10

Based on 80 frontline employees who took The Breakroom Quiz

9th of 366 rated logistics

Job description

Position Summary
The Operations Coordinator will complete administrative processes of the branch (branches) that support operational efficiency, effectiveness, customer satisfaction and profitability.  The Operations Coordinator will provide superior customer service and communication to internal and external customers.  This position will support the branch financial manager by providing guidance and information that contributes to branch performance and profitability.  
 
This position will be located at the Penske facility located at 65 Amflex Drive in Cranston, RI.
 
Key Responsibilities:
Financial Operations 
Oversight of accounts receivable process and maintain local collection contacts to support centralized function. 
Monitor weekly and monthly lease, contract maintenance, and special billing, and take the initiative to resolve any issues in a timely fashion.  Establish and Control all related processes to support customer service and branch profitability. 

 
Fleet Operations 
Complete Fleet Service activities such as licensing, permitting, in/out service vehicles, research and process citations. 
Track and coordinate asset outside services such as unit jacket file, wash sheets, fueling and other outside vendor support that is not maintenance related. 
Partner with Fleet Services and establish a collaborative relationship of local / centralized functions to support licensing, permitting, citations and other fleet operations. 

 
Process Analytics 
Perform process analyses and reviews in areas such as billing, 1211 reports, credit memos, citations, accounts receivable, licensing and other areas. Investigate and recommend solutions and/or guidance to issues posing a risk to the drivers of profitability. 
Use systems or reports such as Qlikview or AS400 to understand the operational dynamics for problem solving and process improvement.   

 
Other Responsibilities
Maintains District Personnel Files, JJ Keller reports, complete weekly payroll, and process paperwork for new hires.  
Projects and tasks as assigned by Branch Financial Manager and District Financial Manager.

 
About Penske Truck Leasing/Transportation Solutions
Penske Truck Leasing/Transportation Solutions is a premier global transportation provider that delivers essential and innovative transportation, logistics and technology services to help companies and people move forward. With headquarters in Reading, PA, Penske and its associates are driven by a dedication to excellence and a commitment to customer success. Visit Go Penske to learn more.
Qualifications:
High school diploma or equivalent required, degree preferred
Interpersonal and relationship building skills with an ability to collaborate with branch team members.
Competent written and verbal communication skills 
2 years+ experience in customer service financial administrative experience requirement
Agile and quick learner, enjoys collaborative projects and continuous education
Advanced computer skills including Microsoft Word, Excel, Outlook and PowerPoint required
Regular, predictable, full attendance is an essential function of the job
Willingness to travel as necessary, work the required schedule, work at the specific location required, complete Penske employment application, submit to a background investigation (to include past employment, education, and criminal history) and drug screening are required.

Physical Requirements:
-The physical and mental demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
-The associate will be required to: read; communicate verbally and/or in written form; remember and analyze certain information; and remember and understand certain instructions or guidelines.
-While performing the duties of this job, the associate may be required to stand, walk, and sit.  The associate is frequently required to use hands to touch, handle, and feel, and to reach with hands and arms.  The associate must be able to occasionally lift and/or move up to 25lbs/12kg.
-Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

Penske is an Equal Opportunity Employer.

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About Penske

Sourced by ZipRecruiter

When you join Penske, you're joining a team that cares about doing its best. At each location, there's a strong sense of teamwork. We're all working together to move our customers forward. That's true for the 11,000+ vehicle repair associates who are working at hundreds of locations across the United States. Penske Truck Leasing Co., L.P., headquartered in Reading, Pennsylvania, is a partnership of Penske Corporation, Penske Automotive Group and Mitsui & Co., Ltd. A leading global transportation services provider, Penske operates a premier fleet of vehicles and serves its customers from locations in North America, South America, Europe, Australia, and Asia. Penske's product lines include full-service truck leasing, contract maintenance, commercial and consumer truck rentals, used truck sales, transportation and warehousing management and supply chain management solutions. Visit www.GoPenske.com to learn more.

Industry

Automobile dealers

Company size

10,000+ Employees

Headquarters location

Bloomfield Hills, MI, US

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