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Building Operations Coordinator Jobs in Rhode Island

Commercial Property Management

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Assistant Property Manager Commercial

Providence, RI · On-site

$45K - $60K/yr

Day to day responsibilities include assisting department heads and engineering staff with administrative functions, scheduling and coordination of building operations and special projects, and ...

New

Cushman & Wakefield

Sr. Chief Engineer

Providence, RI · On-site

... coordination of building equipment and services in support of tenant construction products • ... operations • Support the Property or Facility Manager with rehabilitation projects such as ...

Blount Fine Foods

Maintenance Coordinator

Warren, RI · On-site

... building environment systems. Assist in the coordination of the installation of new processes ... operation. Assists on plant capital projects as needed. Assist in evaluating manufacturing ...

Blount Fine Foods

Maintenance Coordinator

Warren, RI · On-site

... building environment systems. Assist in the coordination of the installation of new processes ... operation. Assists on plant capital projects as needed. Assist in evaluating manufacturing ...

Blount Fine Foods

Maintenance Coordinator

Warren, RI · On-site

... and building environment systems. • Assist in the coordination of the installation of new ... process controls operation. • Assists on plant capital projects as needed. • Assist in ...

Blount Fine Foods

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Maintenance Coordinator

Warren, RI · On-site

$55K - $60K/yr

... and building environment systems. · Assist in the coordination of the installation of new ... controls operation. · Assists on plant capital projects as needed. · Assist in evaluating ...

Conflux Systems

*Coordinator III

Cumberland, RI · On-site

$24.99/hr

... building skills. * This role will interact and work directly with new and existing Government ... Provides administrative and operational support to network management and provider relations ...

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All JobsBuilding Operations JobsBuilding Operations Coordinator JobsBuilding Operations Coordinator Jobs in Rhode Island

Building Operations Coordinator information

What are some common challenges faced by a building operations coordinator, and how can they be managed effectively?

Building Operations Coordinators often encounter challenges such as juggling multiple maintenance requests, coordinating with diverse vendors, and ensuring compliance with safety regulations. Effective time management and strong communication skills are essential for prioritizing tasks and keeping all stakeholders informed. Building proactive relationships with facility staff and vendors can also help streamline processes and resolve issues quickly. Staying organized and maintaining detailed records will further support smooth building operations and help prevent recurring problems.

What is the difference between Building Operations Coordinator vs Facility Manager?

AspectBuilding Operations CoordinatorFacility Manager
CredentialsTypically requires certifications like OSHA, HVAC, or safety trainingOften requires certifications such as FMP, CFM, or equivalent
Work EnvironmentSupports daily building operations, maintenance coordination, and vendor managementOversees entire facility operations, including maintenance, security, and space planning
Employer & Industry UsageUsed in commercial, industrial, and institutional buildings for operational supportCommonly employed in large organizations managing multiple facilities
Search & Comparison IntentPeople compare to understand operational roles and certificationsOften compared for broader facility management responsibilities

The Building Operations Coordinator focuses on supporting daily building functions and maintenance, often working under a facility manager. In contrast, a Facility Manager has a broader role overseeing all aspects of facility operations, including strategic planning and staff management. Both roles require relevant certifications and are essential in maintaining efficient building environments.

What is a building operations coordinator?

A Building Operations Coordinator is a professional responsible for overseeing the daily operations, maintenance, and safety of commercial, residential, or institutional buildings. They coordinate with maintenance staff, vendors, and tenants to ensure that building systems such as HVAC, plumbing, and electrical are functioning efficiently. Their duties often include scheduling repairs, managing budgets, ensuring compliance with safety regulations, and addressing occupant concerns. Building Operations Coordinators play a critical role in creating a safe and comfortable environment for all building users.

How much do building operations coordinators make in the US?

Building operations coordinators in the US typically earn between $45,000 and $70,000 annually, depending on experience, location, and the size of the organization. They often require strong organizational skills and familiarity with building management systems and safety protocols.

What are the key skills and qualifications needed to thrive as a building operations coordinator?

To thrive as a Building Operations Coordinator, you need a solid understanding of facility management, maintenance procedures, and safety regulations, often supported by a degree or certification in facilities management or a related field. Familiarity with building management systems (BMS), work order software, and compliance standards is typically required. Strong organizational, problem-solving, and communication skills help coordinate diverse tasks and collaborate with vendors and internal teams. These skills ensure smooth building operations, safety, and cost-effective facility management.

What are the most commonly searched types of Building Operations jobs in Rhode Island?

The most popular types of Building Operations jobs in Rhode Island are:

What job categories do people searching Building Operations Coordinator jobs in Rhode Island look for?

The top searched job categories for Building Operations Coordinator jobs in Rhode Island are:

What cities in Rhode Island are hiring for Building Operations Coordinator jobs?

Cities in Rhode Island with the most Building Operations Coordinator job openings:

Building Operations Coordinator jobs near you

Assistant Property Manager Commercial

Commercial Property Management

Providence, RI • On-site

$45K - $60K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 2 days ago

New

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Job description

ASSISTANT PROPERTY MANAGER

The Assistant Property Manager provides first-class property management services and assists the Property Manager in overseeing a portfolio of commercial properties. Day to day responsibilities include assisting department heads and engineering staff with administrative functions, scheduling and coordination of building operations and special projects, and communicating with property tenants and enhancing customer service relationships.

ESSENTIAL FUNCTIONS

·         Provide daily assistance and support to Property Management by being the main point of contact for property tenants for basic needs such as routine work order requests and general inquiries.

·         Facilitate the scheduling of both routine and non-routine maintenance services, regularly communicating with tenants and other third parties to ensure awareness of ongoing repairs and maintenance.

·         Assist Property Management with weekly/monthly/annual reporting requirements, maintain and optimize company data organization.

·         Provide in-office support to all company employees, i.e. purchasing office supplies, submitting IT requests, accepting deliveries, preparing for company meetings, managing company master key log, assisting with virtual meeting scheduling, etc.

·        Develop property budgets, monthly financial and operations reports, annual CAM and real estate tax reconciliations, and additional financial/administrative requirements.

PRIMARY RESPONSIBILITES

·         Regular daily communication with Property Management, assist as needed with receiving and managing tenant requests and administrative needs (e-mail follow up, work order submission, supply orders, etc.)

·         Assist the PM in supervising and supporting mobile engineering staff (sourcing repair parts, reaching out to third parties to schedule service visits, managing company expenses and receipts)

·         Draft services agreements between property management and sub-contractors, ensure compliance with contract terms and price estimates.

·         Collaborate with PM on weekly/monthly operations reports, create report templates and ensure reports are updated substantially and circulated to ownership by preset due date.

·         Assure optimal functioning of building systems; track and manage all property inspection deadlines (i.e. boiler inspection, elevator inspection, fire box fees, etc.).

·         Track and manage certificate of insurance compliance among all tenants and company vendors.

·         Assist Property Management and Accounting with monthly aged receivable and default notices.

QUALIFICATIONS

·      3-5 Years of experience in Commercial Property Management industry

·      Excellent customer service skills

·      Excellent organizational skills

·      Excellent verbal and written communication skills 

·      Attention to detail, ability to manage multiple active and unique projects          

·      Proficiency with Microsoft Excel, Word, Outlook

·      Experience with Yardi software preferred

·      Experience with work order entry or building maintenance software preferred

·      Experience developing Standard Operating Procedures and both internal/external company policies preferred.

·      Accounting knowledge and skills

·      Ambition and desire to learn and develop a career in the property management industry

·      Reliable transportation

·      Bachelor’s Degree preferred (experience considered)

WORK HOURS & BENEFITS

40 hours per week, weekday availability from 8:00am-5:00pm

Parking is included. Full Benefits include:

·         Health insurance

·         Dental insurance

·         Vision insurance

·         401K

·         Paid time off