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Budget Assistant Jobs in Puerto Rico (NOW HIRING)

chicosfas

Assistant Store Manager - Soma

San Juan, PR

The Assistant Store Manager is responsible for supporting the Store Manager in promoting a customer ... Controls payroll and supply budget. * Performs and oversees basic operational activities such as ...

chicosfas

Assistant Store Manager - Soma

San Juan, PR

The Assistant Store Manager is responsible for supporting the Store Manager in promoting a customer ... Controls payroll and supply budget. * Performs and oversees basic operational activities such as ...

Transportation Security Administration

$126K - $164K/yr

Learn more about this agency Duties Help The Assistant Federal Security Director - Screening (AFDS ... S. Office of Management and Budget (OMB) and U.S. Office of Personnel Management (OPM) guidance ...

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Budget Assistant information

What is a budget assistant?

Budget Assistants are professionals who support the budgeting process within an organization. They assist in preparing, monitoring, and maintaining financial records, ensuring that expenditures align with approved budgets. Their responsibilities often include data entry, generating financial reports, and providing administrative support to budget officers or analysts. Budget Assistants play a crucial role in helping organizations manage finances efficiently and comply with financial regulations.

What are the key skills and qualifications needed to thrive as a budget assistant, and why are they important?

To thrive as a Budget Assistant, you need strong numerical proficiency, attention to detail, and a foundational understanding of budgeting or accounting principles, often supported by a relevant associate degree or coursework. Familiarity with spreadsheet software like Microsoft Excel, financial management systems, and sometimes experience with ERP platforms are typically required. Excellent organizational skills, clear communication, and the ability to manage multiple deadlines make candidates stand out in this position. These skills are vital to ensure accurate financial tracking, timely reporting, and effective support for budget planning processes.

What are some common challenges faced by budget assistants when managing multiple departmental budgets?

Budget Assistants often handle several departmental budgets simultaneously, which can present challenges such as tracking numerous deadlines, ensuring data accuracy, and reconciling discrepancies in financial records. Effective time management and attention to detail are crucial, as is proactive communication with department heads to clarify expenditures or resolve issues. Familiarity with financial software and institutional policies can help Budget Assistants stay organized and maintain compliance while supporting seamless budget operations.

What is the difference between Budget Assistant vs Account Clerk?

AspectBudget AssistantAccount Clerk
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; some roles may require certification
Work EnvironmentOffice setting, often in finance or government agenciesOffice environment, handling financial records
Employer & Industry UsageUsed in government, corporate, and non-profit sectors for budgeting tasksCommon in accounting departments across various industries
Primary ResponsibilitiesAssisting in budget preparation, monitoring expensesProcessing transactions, maintaining financial records

While both roles involve financial tasks, a Budget Assistant focuses on supporting budget planning and expense monitoring, whereas an Account Clerk handles day-to-day financial record-keeping. The roles often overlap but serve different functions within financial departments.

What are the most commonly searched types of Budget jobs in Puerto Rico?

The most popular types of Budget jobs in Puerto Rico are:

What cities in Puerto Rico are hiring for Budget Assistant jobs?

Cities in Puerto Rico with the most Budget Assistant job openings:

Budget Assistant jobs near you
Infographic showing various Budget Assistant job openings in Puerto Rico as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, 2% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Project Assistant

Innovative Emergency Management

Guaynabo, PR

Full-time

Retirement, PTO

Re-posted 17 days ago

Job description

IEM is looking for aFull Time- Project Assistantto join our team.The Project Assistant supports the Project Manager by reviewing CDBG-MIT applications, conducting risk assessments, and coordinating project documentation and compliance. This role also assists with environmental, and construction reviews, prepares reports and presentations, and ensures timely submission of deliverables to PRDOH.

Primary Location:

  • Live within a commutable distance to Guaynabo, PR.
  • Work in an Office Environment with a team.

Travel Requirements:

  • This position may require travel to complete work assignments or attend meetings.

Essential Functions:

  • Support the Project Manager in daily operations and identified responsibilities.
  • Perform initial review and comment of Applications, Draw Requests, Change Orders, Subrecipient Agreement Amendments, Budget Revisions, and Closeout Documentation package.
  • Perform risk assessment evaluations of application projects eligible for CDBG-MIT and prepare and provide reports to the Project Manager to present results and recommendations to PRDOH.
  • Recommend projects for full development and review subrecipient's work plans for development of projects.
  • Prepare and implement work plan for environmental review performance in coordination with Environmental Professional as soon as subrecipient's projects reach enough level of development to identify project elements and activities to start the assessment as established in 24 CFR Part 58.
  • Coordinate and perform review of subrecipient's construction documentation at 30% and 90% of development. The review must include CDBG-MIT Special Conditions, scope agreement with Subrecipient Agreement, and cost estimates prepared by subrecipients.
  • Prepare and communicate results report of projects review to PRDOH in coordination with Project Manager and Deputy Program Manager.
  • Maintain awareness, knowledge, and applicability of the most recent federal, Commonwealth and local construction codes that may apply to PRDOH's CDBG-MIT programs.
  • Provide guidance and recommend actions to PRDOH and subrecipients to handle changes and risks associated to changes in policies, regulations, and construction codes applicable to PRDOH's CDBG-MIT programs.
  • Organize and store all documentation of subrecipients related to CDBG-MIT programs using all available tools and access to the System of Record implemented by the PRDOH.
  • Implement and conduct all required activities established by Project Manager logistics and plans for CDBG-MIT programs.
  • Support and perform the distribution of communications
  • Prepare and deliver presentations to Program Management team, subrecipients, PRDOH and other stakeholders as required by PRDOH.
  • Provide all necessary support in the development, preparation, and submission of required deliverables to PRDOH.

Minimum Qualifications:

  • Experience:Five (5) years of experience construction project management
  • Degree:Bachelor's degree or higher education in Engineering or Architecture.
  • Bilingual:Fluent verbal and written communications skills in English and Spanish.
  • Architect in Training (AIT) or Engineer in Training (EIT) License.
  • Must be working locally within Puerto Rico.

Additional Information:

  • Office Locations:Often, these offices are either owned by the client we work with or by IEM. All candidates are expected to follow any rules and regulations of the office in which they are required to work for that project.

Benefits and more:

  • 10 paid Holidays
  • Vacation Pay
  • Sick Pay
  • 401 (K) plan with matching
  • Company paid STD and LTD

Equal Employment Opportunity.All IEM employment decisions, including recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment, if necessary, are made without regard to an individual's race, color, religion, creed, sex (including sexual orientation, gender identity, and gender expression), national origin, ancestry, age, physical or mental disability, medical condition, genetic information, pregnancy (including childbirth and related medical conditions), marital status, military or veteran status, citizenship or immigration status, or any other characteristic protected under applicable law.

Reasonable Accommodation.IEM is committed to providing reasonable workplace accommodations for individuals with disabilities. If you require assistance or reasonable accommodation during any part of the application or employment process, please email IEMhumanresources@iem.com with specific details about the requested accommodation. All accommodation requests are reviewed case-by-case in compliance with applicable law.

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