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Billing Department Assistant Jobs (NOW HIRING)

Aspire Wellness Center

Billing Assistant

Nottingham, MD · On-site

$20 - $22/hr

Position Summary The Billing Assistant provides front-line administrative support and assists with ... This role supports providers, clients, leadership, and the billing department through scheduling ...

New

Aspire Wellness Center

Billing Assistant

Nottingham, MD · On-site

$16 - $21.25/hr

Position Summary The Billing Assistant provides front-line administrative support and assists with ... This role supports providers, clients, leadership, and the billing department through scheduling ...

New

Utah Valley Pediatrics

Billing Assistant

Provo, UT · On-site

$16 - $21.50/hr

Description Utah Valley Pediatrics is seeking a detail-oriented and dependable Billing Assistant to support our billing department. The Billing Assistant will play a key role in ensuring accurate and ...

Mercyhomecare LLC

Billing Specialist

Minneapolis, MN · On-site

$19.25 - $25.75/hr

Coordinate with other departments to ensure billing accuracy. * Process billing adjustments, credits, and account updates. * Assist with reporting and other administrative tasks as assigned.

Mercyhomecare LLC

Billing Specialist

Minneapolis, MN · On-site

$19.25 - $25.75/hr

Coordinate with other departments to ensure billing accuracy. * Process billing adjustments, credits, and account updates. * Assist with reporting and other administrative tasks as assigned.

Utah Valley Pediatrics LC

Billing Assistant

Provo, UT · On-site

$16 - $21.50/hr

Utah Valley Pediatrics is seeking a detail-oriented and dependable Billing Assistant to support our billing department. The Billing Assistant will play a key role in ensuring accurate and timely ...

Utah Valley Pediatrics

Billing Assistant

Provo, UT · On-site

$16 - $21.50/hr

Job Type Full-time Description Utah Valley Pediatrics is seeking a detail-oriented and dependable Billing Assistant to support our billing department. The Billing Assistant will play a key role in ...

Mercyhomecare LLC

Billing Specialist

Minneapolis, MN · On-site

$19.25 - $25.75/hr

Coordinate with other departments to ensure billing accuracy. * Process billing adjustments, credits, and account updates. * Assist with reporting and other administrative tasks as assigned.

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Billing Department Assistant information

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How much do billing department assistant jobs pay per hour?

As of Aug 20, 2026, the average hourly pay for billing department assistant in the United States is $19.71, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $21.88 per hour, depending on experience, location, and employer.

What does a billing department assistant do?

A Billing Department Assistant supports the billing team by handling administrative tasks related to invoicing, payment processing, and record keeping. Their duties often include preparing and sending bills to clients, verifying billing data, addressing payment discrepancies, and maintaining accurate financial records. They may also assist with responding to customer inquiries regarding invoices and work closely with other departments to ensure accurate billing. Strong attention to detail and organizational skills are important in this role.

What skills and qualifications are needed to be a billing department assistant?

To thrive as a Billing Department Assistant, you need strong attention to detail, organizational skills, and a basic understanding of accounting or finance principles, often supported by a high school diploma or associate degree. Familiarity with billing software, spreadsheets, and office systems such as QuickBooks or Microsoft Excel is typically required. Excellent communication, time management, and problem-solving abilities help you work efficiently with both internal teams and external clients. These skills are essential for ensuring accurate invoicing, timely payments, and the smooth operation of financial processes.

What are common challenges faced by a billing department assistant and how can they be addressed?

Billing Department Assistants often encounter challenges such as managing tight deadlines, handling large volumes of invoices, and ensuring accuracy in data entry. Staying organized and prioritizing tasks are crucial for keeping up with the fast pace of billing cycles. Collaborating closely with team members and other departments, such as accounting or customer service, can help resolve discrepancies quickly and maintain smooth workflow. Regular training on billing software and attention to detail can also minimize errors and improve efficiency.

What is the difference between Billing Department Assistant vs Accounts Payable Clerk?

AspectBilling Department AssistantAccounts Payable Clerk
CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma or equivalent; some roles may prefer associate degree
Work EnvironmentOffice setting, supporting billing processesOffice setting, managing vendor payments
Employer & Industry UsageCommon in healthcare, utilities, and service industriesCommon in manufacturing, retail, and corporate finance
Search & Comparison IntentOften searched by those assisting billing teams or entry-level billing rolesOften searched by those handling vendor payments or accounts payable tasks

The Billing Department Assistant primarily supports billing operations within organizations, focusing on invoicing and customer accounts. In contrast, the Accounts Payable Clerk manages vendor payments and processes invoices from suppliers. While both roles involve financial document handling and office work, their focus areas differ, making each role distinct in responsibilities and industry usage.

What is the difference between a billing clerk and a billing department assistant?

A billing department assistant typically supports the billing process by handling administrative tasks, coordinating with other departments, and ensuring smooth operations. A billing clerk usually focuses on data entry, processing invoices, and maintaining billing records. The assistant role often involves broader responsibilities and communication, while the clerk role is more task-specific and clerical.

What is the role of a billing department assistant?

A billing department assistant supports the billing process by preparing invoices, verifying billing information, and ensuring accurate data entry. They often use accounting software and work closely with other departments to resolve billing discrepancies and maintain financial records.

What cities are hiring for Billing Department Assistant jobs?

Cities with the most Billing Department Assistant job openings:

What are the most commonly searched types of Billing Department jobs?

The most popular types of Billing Department jobs are:

What states have the most Billing Department Assistant jobs?

States with the most job openings for Billing Department Assistant jobs include:

Billing Department Assistant jobs near you

Billing Assistant

Aspire Wellness Center

Nottingham, MD • On-site

$20 - $22/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 2 days ago

New

Job description

Position Summary
The Billing Assistant provides front-line administrative support and assists with daily behavioral health billing operations to ensure efficient clinic workflows, positive client experiences, and accurate financial processes. This role supports providers, clients, leadership, and the billing department through scheduling coordination, phone coverage, insurance verification, claims support, and general administrative tasks. The ideal candidate is organized, detail-oriented, compassionate, and able to manage multiple responsibilities in a fast-paced mental health environment.
Essential Responsibilities
Billing & Insurance Support
  • Assist with submitting, tracking, and monitoring insurance claims for mental health services
  • Verify insurance eligibility, benefits, and authorization requirements prior to services
  • Follow up on unpaid, denied, or outstanding insurance claims with payers
  • Contact clients regarding outstanding balances and payment arrangements in a professional, compassionate, and confidential manner
  • Post payments, reconcile accounts, and maintain accurate billing and financial records
  • Support accounts receivable and collections processes
  • Answer client billing questions and appropriately route concerns when needed
  • Assist with preparing billing reports and related administrative documentation
  • Ensure compliance with HIPAA, confidentiality standards, and organizational policies

Qualifications
  • High school diploma or equivalent required; associate degree preferred
  • Previous administrative, medical office, behavioral health, or billing experience preferred
  • Knowledge of insurance verification, medical billing, claims processing, or behavioral health billing preferred
  • Strong organizational skills and attention to detail
  • Excellent customer service and communication skills
  • Ability to multitask, prioritize responsibilities, and work independently
  • Proficiency with EHR systems, Microsoft Office, Google Workspace, and general office technology
  • Ability to maintain professionalism and confidentiality in sensitive situations

Preferred Skills & Characteristics
  • Experience working in a mental health or healthcare setting
  • Strong problem-solving and follow-through skills
  • Compassionate and client-centered communication style
  • Ability to adapt to changing operational needs and provide cross-functional support
  • Reliable, proactive, and team-oriented mindset

Benefits
Eligible employees are offered a comprehensive benefits package designed to support work-life balance, wellness, and long-term financial planning.
Paid Time Off (Available After First 90 Days of Employment)
  • 40 hours of Sick PTO annually (frontloaded after successful completion of the first 90 days)
  • 80 hours of Vacation PTO annually (begins accruing after successful completion of the first 90 days)
  • Floating Holiday
  • Birthday PTO Day

Insurance Benefits (Available After First 90 Days of Employment)
  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • Aflac Supplemental Insurance Options

Retirement Benefits
  • 401(k) Retirement Plan available after 1 year of employment

Aspire Wellness Center values employee wellbeing and strives to provide benefits that support both personal and professional growth.
Equal Opportunity Employer
Aspire Wellness Center is an Equal Opportunity Employer and is committed to creating an inclusive and supportive workplace for all employees and applicants. Employment decisions are made without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, genetic information, or any other protected characteristic in accordance with applicable federal, state, and local laws.
We value diversity and believe that a collaborative, respectful, and inclusive environment strengthens our team and enhances the care we provide to our clients and community.

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